[HISTORY: Adopted by the Township Committee of the Township of Lebanon 7-1-2015 by Ord. No. 2015-03. Amendments noted where applicable.]
Parks and playgrounds — See Ch. 269.
A Parks Committee for the Township of Lebanon is hereby established.
The purpose of the Township of Lebanon's Memorial Park is to provide a location for Township residents and guests to share meaningful and worthwhile experiences by taking part in a variety of outdoor activities that will improve the quality of life for all involved as well as serving as a memorial for those who have departed but are remembered.
The Advisory Council shall consist of 11 members, designated as Commissioners. Such members shall be appointed by the Mayor of the Township of Lebanon for terms of one year. Terms shall commence on January 1 and end on December 31 or until a successor is appointed and qualifies.
In addition to resignation or death of an appointee or an appointee's moving his or her residence to outside of the Township, any appointee who shall fail to attend three successively called meetings of the Board shall be deemed to have vacated after review of the situation and discretion of the Parks Committee.
Removal of any appointee shall be for cause, only on written request from the Parks Committee and after a hearing before the Mayor and Township Committee.
In the event of any vacancies on the Parks Committee of regular or alternate members, the Mayor may, with the approval of the Township Committee, fill such vacancies for the unexpired portion of the term only.
Members of the Parks Committee shall serve without compensation.
Meetings of the Parks Committee shall be held monthly on such dates as determined by the Parks Committee at its annual reorganization meeting.
At the reorganization meeting, the Parks Committee shall elect a Chairman, Vice Chairman, and Secretary from its members for one-year terms.
The Parks Committee shall have the power to establish its own bylaws.
A majority of the Parks Committee shall constitute a quorum. Passage of any motion requires an affirmative vote by a majority of the members present.
Pursuant to the bylaws set by the Parks Committee, the Parks Committee shall manage the Lebanon Township Memorial Park. The Parks Committee shall be responsible for providing guidance and direction concerning the following matters:
Comprehensive park planning.
The acquisition of facilities for Memorial Park.
Development, design, and operation of Memorial Park and its facilities.
Establishment of fees and rules of use for Memorial Park.
Maintenance of Memorial Park and maintenance and replacement of its equipment.
Capital improvement planning for Memorial Park and any other public parks established within the Township.
Management of concessions at Memorial Park.
Contracts, interlocal agreements, and lease agreements regarding Memorial Park and its fields.
Recommendations for the annual budget for utilizing the Memorial Park Maintenance Fund.
Establishment of a schedule of rental costs for the use of Memorial Park facilities.
All monies received from the rental or leasing of Memorial Park facilities shall be kept in a special fund created by the Township Chief Financial Officer, designated as the "Memorial Park Maintenance Fund." This fund shall be used for the purpose of defraying operating expenses of Memorial Park, limited to electrical utility costs, garbage removal, and bathroom cleaning. Any other maintenance or repair costs to be paid out of the fund must be approved by the Parks Committee. Any balance in the fund at year's end will be carried over into the fund for the next calendar year.
Funds in this account may not be used for any other Township expenses without the consent of a majority of the Park Committee.
Donations made to the Friends of Memorial Park and designated for a specific Park use or monies received from fund raising events of the Friends of Memorial Park will not be put into this maintenance fund.
The Township CFO will provide the Parks Committee with a quarterly accounting of the fund and monthly income and expense statements of the fund.
A municipal employee shall be empowered by the Township Committee to schedule use of Memorial Park facilities. This employee will distribute the schedule of rental costs to be determined by the Parks Committee. The employee will receive the rental money and reserve the requested dates. The employee will provide the Parks Committee with a monthly rental calendar in paper or electronic format. The monies received will be provided to the Township CFO for deposit into the Memorial Park Maintenance Fund.
The Parks Committee shall keep records of its meeting and activities and shall make an annual report to the Township Committee.
The Parks Committee may be dissolved at any time by a majority vote of the Township Committee.