[Adopted 5-13-2013 ATM by Art. 29 (Art. XXII of the Bylaws)]
The name of the organization shall be the "Council on Aging," hereinafter referred to as the "Council." Said Council may receive gifts to be managed and controlled by the Council for the purposes of this bylaw as established by Article 37 of the 1970 March Annual Town Meeting and amended by Article 28, April 27, 1987, of the Town of Marion, Massachusetts.
The basic purposes of the Council are:
To identify the total needs of the population of the aging and to advise the Board of Selectmen of the same.
To educate the community about the needs of the aging and enlist support and participation of all citizens about these needs.
To design, promote, or implement services to fill these needs, or to coordinate existing services.
The principal office of the Council shall be located at the Town House, 2 Spring Street in the Town of Marion, Massachusetts, to which office all mail shall be delivered unless otherwise designated by a majority vote of the Council. The Council may also maintain offices at such other places as a majority of its members may from time to time determine.
The Council shall consist of no fewer than nine members, inclusive of the Chairperson. On an annual basis, the Council members will submit a list of potential Council members to the Marion Board of Selectman. No member is to serve on the Council until appointed by the Board of Selectmen of the Town of Marion. All members shall be sworn in by the Town Clerk within seven days of their appointment.
The Chairperson position shall be elected annually. The person serving as Chairperson may not serve more than two consecutive years, unless special circumstances warrant and only if the extension is unanimously approved by the Council members present at the annual meeting.
The terms of the members shall be for one, two and three years and so arranged that the terms of approximately 1/3 of the members shall expire each year, and their successors shall be appointed for a term of three years each. A member may not serve more than two three-year terms and cannot be nominated as a potential Council member until there is a break from service for at least one year.
Regular meetings. Regular meetings of the members of the Council shall be held once a month on the third Monday of the month with the following exceptions: When Monday falls on a legal holiday, the meeting scheduled for that day shall be held on the following Monday.
Special meetings. Special meetings of the members of the Council may be called at any time by the Chairperson, through the secretary at the request of a majority of the members and due notice sent to each member of the Council.
Annual meetings. The annual meeting of the members of the Council shall be held during the regular meeting in June for the purpose of electing officers.
Annual meeting notice. Notice of the annual meeting of members, stating the purpose for which the meeting is called, and the time and place where it is to be held, shall be sent by mail by the secretary, not less than 10 days before the meeting, to each member entitled to vote at such meetings.
Quorum. At all meetings, more than 50% of the members of the Council entitled to vote at such meeting shall be sufficient to constitute a quorum for the transaction of any business.
Except as may otherwise be provided in these bylaws, the vote of at least a majority of the members present at a meeting with respect to a question or matter brought before such meeting shall be necessary and sufficient to decide such question or matter.
Each member entitled to vote shall vote only in person.
All voting rights shall be vested in the members, and each individual member shall be entitled to one vote with respect to any question or matter which may come before a meeting of the members of the Council.
Resignation. In the event that a member wishes to resign from the Council, he/she must notify the Council on Aging, the Board of Selectmen and the Town Clerk in writing.
Resignation; attendance. Regular attendance is expected of all members. In the event of absence by any member for three consecutive meetings, except for reasons of health or extenuating circumstances, as duly reported to the Chairperson in advance of Council meetings, the Council shall request resignation of that member through the Board of Selectmen.
Number, qualification, election and term of office.
The officers of the Council shall consist of a Chairperson, a Secretary and a Treasurer and may also include such number of Assistant Secretaries and an Assistant Treasurer as the Council may from time to time deem advisable.
Officers of the Council shall be elected at the annual meeting of the Council by majority vote of the members present and shall take office upon election.
Election of officers to fill vacancies created by death, resignation or other cause may take place at any regular or special meeting and shall be for the period of unexpired term of the previous incumbent, except that the office of Chairperson, if vacated, shall be filled by the Treasurer for the unexpired portion of the Chairperson's normal term of office.
Chairperson. The Chairperson shall be the chief executive officer of the Council and subject to the direction of the members of the Council and shall have general charge of the business, affairs and property of the Council in its general operations. The Chairperson shall preside at all meetings of the members, shall appoint all committees and shall be an ex-officio member of all committees, serve as the initial spokesman in representing the Council on financial matters at meetings of above Town officials and at Town Meetings.
Treasurer. The Treasurer shall be responsible for reviewing financial statements, submit periodic financial statements to the Council and ensure that expenditures do not exceed appropriation limitations.
The Council shall review the bylaws on an annual basis and should any amendments be requested, the same shall be submitted to the Marion Board of Selectmen for the Selectmen's review. The proposed amendments or alterations of the bylaws shall be approved by the affirmative vote of 2/3 of the members of the Council before being submitted to the Marion Board of Selectmen
The Council shall set up an affiliate membership of eight to 10 members who, when attending meetings, shall not be entitled to voting privileges. Affiliate members shall be selected upon approval of a majority of Council members as provided for in § 7-8F.
Some of these members may come from other Town committees whose activities relate to those of the Council on Aging. Others may be selected from groups concerned with the welfare of the elderly in Marion.