[Adopted 4-14-2015 ATM
by Art. 23]
No person shall serve as a voting member of any appointed board,
committee, or commission or other appointed governmental body of the
Town of Southborough who is not a resident thereof. Nonvoting members,
if any, shall not be considered in determining the presence of a quorum.
[Amended 5-22-2021 ATM by Art. 25]
All elected and appointed officials shall be qualified by the
Town Clerk within 30 days of their election except where a different
period is specified in the General Laws. If an appointed official
is not qualified in this period, his/her appointment shall terminate,
and the appointing authority shall be so notified by the Town Clerk.
[Added 4-12-2016 ATM by Art. 35]
A.
Each board, committee, or commission shall provide minutes for each
of its meetings to the Town Clerk within 45 days of the meeting.
(1)
The minutes shall indicate whether they have or have not been approved
by the board, committee or commission when submitted to the Town Clerk.
(2)
Minutes shall be submitted in a manner consistent with the Open Meeting
Law (MGL c. 30A, § 22), including a record of the date,
time and place of the meeting, the members present or absent, a summary
of the discussions on each subject. Minutes should also include copies
of all documents and other exhibits used at the meeting, as reasonably
possible. If copies of documents or other exhibits used at the meeting
cannot be provided, the specific filing location of the documents
or exhibit should be identified, and the decisions made and the actions
taken at the meeting, including the record of all votes.
(3)
If after 45 days from the date of a posted public meeting of a board,
committee, or commission, the Town Clerk has not received a copy of
the minutes, then the Town Clerk shall notify the chairperson of the
board, committee, or commission that the minutes have not been received
and that the board, committee or commission is not in compliance with
the provisions of this bylaw.
B.
The Town Clerk shall log the receipt of all minutes and the Town
Clerk will post minutes on the Town website. Minutes shall be kept
by the Town Clerk for a period as required by applicable state law.
Any minutes received that have not been approved at the time of their
receipt shall be labeled "Draft."
[Added 4-12-2016 ATM by Art. 35]
A.
The Town Clerk will maintain archive copies of each website and social
media site that is maintained by or on behalf of any Town department,
board, committee, or elected or appointed official. These archives
will be maintained and be made available to the public to comply with
the Massachusetts Public Records Law.[1]
[1]
Editor's Note: See MGL c. 66, Public Records.
B.
The committee chairperson or department head who controls or maintains
any website or social media site that is maintained by or on behalf
of any Town department, board, committee, or elected or appointed
official must notify the Town Clerk of the creation of the website
or social media site before that site is made available to the public.
