[HISTORY: Adopted by the Township Council of the Township
of Old Bridge as indicated in article histories. Amendments noted
where applicable.]
GENERAL REFERENCES
Public contracts — See Ch. 110.
[Adopted 7-11-2016 by Ord. No. 2016-13]
A.
The purpose and intent of these regulations is to abide by the requirements
of N.J.S.A. 52:27D-20.1 and N.J.A.C. 5:30-17.1 et seq., governing
electronic disbursement controls for payroll purposes.
B.
APPROVAL OFFICER
PAYROLL SERVICE
TOWNSHIP
Definitions. As used in this chapter, the following terms shall have
the meanings indicated:
Person(s) responsible for authorizing and supervising the
activities of the payroll service.
Third-party payroll service organization.
Township of Old Bridge.
A.
The appointment of a payroll service shall be pursuant to the Local
Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and shall require
the contractor to do the following, not by way of limitation: data
collection, agency report preparation, calculation of withholding,
direct deposit of payroll disbursements, and/or transfer of Township
funds to contractor's account for subsequent disbursement of
payment.
B.
Any renewal or extension of a contract under these regulations shall
be by resolution.
C.
The Human Resource Director is hereby appointed the approval officer
and is responsible for authorizing and supervising the activities
of the payroll service and shall further be charged with the reconciliation
and analysis of all general ledger accounts affected by the activities
of the disbursing organization.
D.
If required by the contract between the Township and the payroll
service, the payroll service is permitted to hold Township funds pending
transmittal to a payee.
A.
A payroll service must meet all of the following requirements:
(1)
Report any irregularities that may indicate potential fraud, noncompliance
with appropriate laws, dishonesty or gross incompetence on the part
of the approval officer;
(2)
Report circumstances that could jeopardize its ability to continue
operations or otherwise interrupt the services provided to the Township.
B.
A payroll service must meet the requirements of N.J.A.C. 5:30-17.5,
requiring that the approval officer be assured that the servicer has
its own internal controls and appropriately guard against theft and
other adverse conditions.
C.
All contracts entered into pursuant to these regulations and the
laws authorizing the same shall comply with the requirements of N.J.A.C.
5:30-17.6, which sets out a series of mandatory contractual terms
and conditions.
Upon the adoption of these regulations, the Mayor, with the
assistance of the Human Resource Director and Township Attorney, as
necessary, is hereby authorized and directed to enter into a contract
for payroll service in accordance with all local public contracting
laws and N.J.A.C. 5:30-17. Appointment of the payroll service shall
be by separate resolution of the Township.
[Adopted 4-29-2019 by Ord. No. 2019-07]
All municipal employees and elected public officials who receive
compensation from the Township of Old Bridge are mandated to have
direct deposit of their compensation as of June 1, 2019 in accordance
with Chapter 28 P.L. 2013, as codified at N.J.S.A. 52:14-15f(b).