[Ord. No. 1472 §1, 11-10-2016]
There is hereby created an Advisory Board to be known as the
Edmundson Youth Advisory Board.
[Ord. No. 1472 §2, 11-10-2016]
The purpose of the Youth Advisory Board is to provide the Board
of Aldermen a youth perspective on issues that affect the City of
Edmundson and to provide an opportunity for youth to be active and
make a difference in their community.
[Ord. No. 1472 §3, 11-10-2016]
A.
The Edmundson Youth Advisory Board (EYAB) shall be composed of student
members and adult non-voting advisory members. The exact number of
each shall be determined by the Board of Aldermen from time to time.
1.
Student members.
a.
Student members shall be residents of the City of Edmundson.
b.
Every student member shall have successfully completed the seventh
grade and shall be currently enrolled and attending middle school
or high school and shall be under the age of nineteen (19).
c.
Representation. The Board of Aldermen shall
endeavor to appoint members so that a diverse representation reflecting
the community is achieved.
d.
Appointment. Members of the EYAB shall be appointed
by the Board of Aldermen annually at its meeting in August or at other
times as determined by the Board of Aldermen. To be eligible, interested
students shall submit an application form or shall be nominated by
the EYAB.
e.
Term of service. Members of the EYAB shall serve a term of one year. After serving they must be reappointed by the Board of Aldermen in order to continue serving on the Board. A member's term shall automatically cease upon the occurrence of one of the vacancy conditions set forth in Subsection (A)(1)(f) below.
f.
Vacancies.
(1)
A Board member's term shall automatically
cease and a vacancy shall occur upon the occurrence of any one of
the following conditions:
(2)
(3)
Vacancies shall be filled in the same manner as
appointment for the Board.
2.
Adult advisory members.
a.
Every adult advisory member shall be twenty-five (25) years
of age or older.
c.
d.
Every adult advisory member shall be fingerprinted and shall
successfully clear a background screening to ensure his or her suitability
for working with young people. Every adult advisory member shall adhere
to any policies and procedures promulgated by the City which govern
the supervision and interaction with youth. The Mayor shall be the
authority to determine the advisory member's suitability for
working with young people.
e.
Adult advisory members are non-voting members and shall have
no voting authority on any issue. Adult advisory members shall be
available to direct and supervise the student members; however, advisory
members should refrain from interfering with the student members in
their duties on the Board.
f.
Adult advisory members serve at the pleasure of the Board of
Aldermen, and any adult advisory member may be removed with or without
cause by a majority of the Board of Aldermen at any time.
[Ord. No. 1472 §4, 11-10-2016]
A.
Role. The purpose of the Youth Advisory Board is
to express the ideas of youth, fill the gap between City Officials
and the City's youth, and to commit themselves to the following
objectives:
1.
To assist in planning and promoting of programs and services
for youth.
2.
To educate and raise awareness of youth issues.
3.
To inspire positive action in the community.
4.
To provide a voice for youth in the community.
5.
To promote youth participation in community affairs.
6.
To act as an advocate for youth and teens.
7.
To review those municipal matters referred to by the Board of
Aldermen and, as appropriate, make recommendations on those matters.
8.
Make recommendations to the Board of Aldermen pertaining to
the composition, function and obligations of the Youth Advisory Board.
B.
Election Of Officers. The Board shall elect, by
a majority vote, from its membership a Chair, Vice Chair and Secretary;
each officer shall hold office for his or her term of the Board and/or
until a successor is elected. Election of officers shall be held during
the second meeting of each newly appointed Youth Board. The duties
of the officers shall be as follows:
1.
Chair. The Chair shall be charged with the
administration of the affairs of the EYAB with assistance from the
adult advisory members. The Chair shall preside over all meetings
of the Youth Board. The Chair shall appoint committees when necessary
to research issues.
2.
Vice Chair. The Vice Chair shall assume the
duties of the Chair during the Chair's absence. The Vice Chair
shall assist the Chair to perform duties when needed. The Vice Chair
shall prepare an annual report with assistance from the adult advisory
members as of April 30, summarizing the activities of the Youth Board
for presentation to the Board of Aldermen.
3.
Secretary. The Secretary shall record and maintain
the minutes of all Youth Board meetings and file them with the City
of Edmundson staff representative. The Secretary shall prepare and
receive correspondence and maintain proper files with assistance from
the adult advisory members. The Secretary shall perform other duties
as ordinarily pertain to the office.
[Ord. No. 1472 §5, 11-10-2016]
A.
All meetings of the Youth Advisory Board shall be open and public.
B.
A quorum of the Board shall consist of a simple majority of the student
members.
C.
A special meeting may be called at any time by either the Chair or
City of Edmundson staff representative by delivering personally or
by mail written notice to each member of the Board with at least 48
hours' notice. The call and notice shall specify the time and
place of the special meeting and the business to be transacted. No
other business shall be considered at such meeting by the Board. Such
written notice may be dispensed with as to any member who, at or prior
to the time the meeting convenes, files with the Secretary of the
Board a written waiver of notice. Such waiver may be given by facsimile
or by other electronic means. Such written notice may also be dispensed
with as to any member who is actually present at the meeting at the
time it convenes.
[Ord. No. 1472 §6, 11-10-2016]
A.
All meetings shall be conducted in accordance with Robert's
Rules of Order. The presence of five (5) student members shall constitute
a quorum. A quorum is necessary to transact official business at any
meeting. All recommendations to the Board of Aldermen must be approved
by a two-thirds majority of the voting members present at any properly
called meeting. All voting on matters for transmittal to the Board
of Aldermen shall be by roll call vote.
B.
From time to time, the Youth Advisory Board may initiate or carry
out activities addressing community concerns it deems relevant and
important. Additions to the agenda may be made by a majority vote
of the Board members at any meeting.
[Ord. No. 1472 §7, 11-10-2016]
[Ord. No. 1472 §8, 11-10-2016]
A.
The Youth Advisory Board may promulgate bylaws or other regulations
governing the procedure of the Board. No provision of the bylaws or
procedural regulations shall be contrary to the provisions of this
Article or other applicable law.
B.
Amendments to the bylaws may be recommended at any time by any Board
member, including both student members and adult advisory members;
provided, however, that any such amendment shall be clearly set forth
on the agenda and the membership has been notified in writing. Upon
the presentation of any recommendation for amendment, the issue shall
be considered by the Board and, if a majority of the Board approves,
a committee shall be formed to study the proposed amendment. If the
committee finds the amendment worthy of Board consideration, the amendment
will then be presented for Board deliberation.
C.
Enactment of the bylaws and other regulations and passage of any
amendment to same requires a two-thirds majority vote of the Board.
