[HISTORY: Adopted by the City Council of the City of South
Milwaukee. Amendments noted where applicable.]
[1]
Editor's Note: Former §§ 5.01 through 5.07,
dealing with the Board of Purchases, were repealed 3-2-1993 by Ord.
No. 1531 and 6-20-1995 by Ord. No. 1614. Former § 5.09, City
Clerk shall keep order book, was repealed 4-20-2021 by Ord. No. 2209.
A.
Chapter 66.044, Wis. Stats., providing for an alternative system
of approving financial claims is hereby and herewith adopted.
B.
The system heretofore existing as set out in §§ 62.01(10),
62.11, 62.12, 62.25, 61.25(6), and 61.51, Wis. Stats., and other relevant
statutory provisions for the allowance and payment of claims are hereby
and herewith discontinued.
C.
Payment for all financial claims may be made from the City Treasury
after the City Clerk shall have audited and approved each such claim
as a proper charge against the treasury and shall have endorsed his
or her approval thereon after having determined that the following
conditions have been complied with:
[Amended 4-20-2021 by Ord. No. 2209]
(1)
That funds are available therefore pursuant to the budget approved
by the Council.
(2)
That the item or service covered by such claim has been duly authorized
by the proper official, department head, board or commission.
(3)
That the item or service has been actually supplied or rendered in
conformity with such authorization.
(4)
That the claim is just and valid pursuant to law. The Clerk may require
the submission of such proof and evidence to support the foregoing
as in his or her discretion he may deem necessary.
D.
The City Clerk shall file with the Common Council at each Regular
Monthly meeting thereof, a list of the claims approved, showing the
date paid, name of claimant, purpose and amount.
E.
The Common Council shall authorize an annual detailed audit of its
financial transactions and accounts by a public accountant licenses
under the provision of Chapter 135 of the Wisconsin Statutes, the
designation to be made by the Common Council.
F.
[1]The City Clerk shall forward to the Council any claim that
he feels is doubtful, irregular or unusual for formal approval or
denial by the Council.
[Amended 8-30-1956 by Ord. No. 555]
[1]
Editor's Note: Former Subsection F, regarding obtaining and
maintaining a fidelity bond, as amended, was repealed 4-20-2021 by
Ord. No. 2209. This ordinance also provided for the redesignation
of former Subsection G as Subsection F.
A.
All disbursements of the City Funds shall be made by City Order Checks,
pursuant to the provisions of § 66.042(2), Wis. Stats. No
such order check shall be released to the payee nor shall same be
valid unless signed by the Clerk and Treasurer.
B.
All of the checks drawn upon public depositories of the City of South
Milwaukee shall be countersigned by the Mayor for all accounts except
that order checks upon the South Milwaukee Water Department Fund Account
shall be signed by the President of the Water Commission.
[Amended 10-17-1978 by Ord. No. 1078; 4-21-1998 by Ord. No. 1705]
C.
In lieu of the personal signatures of the Clerk and Treasurer and
the countersignatures of each order check of the City of South Milwaukee,
there may be affirmed on such order check the facsimile signature
of such Clerk, Treasurer and countersigning officers adopted by them
and approved by resolution of the Common Council. The use of the facsimile
signature by such officers shall be subject to the provisions of § 66.042(2),
Wis. Stats., and acts amendatory thereof.
[Added 9-4-1952 by Ord.
No. 474]
[1]
Editor's Note: Former § 5.12, Annual financial statement,
was repealed 4-20-2021 by Ord. No. 2209.
[Amended 4-20-2021 by Ord. No. 2209]
The City Clerk may engage a deputy to enable him or her to carry
out the provisions of §§ 5.08 to 5.12 inclusive of
the South Milwaukee Code and to assist him or her generally in the
performance of his or her duties at a salary to be determined and
fixed by the Common Council as in the case of salaries of other City
Employees; such deputy shall hold office at the pleasure of and be
subject to the orders of the City Clerk.
[1]
Editor's Note: Former § 5.14, Municipal Reserve Fund,
adopted 1-5-1943 by Charter Ordinance, was repealed 4-20-2021 by Ord.
No. 2209; 5-18-2021 by Ord. No. 2210.
[Amended 10-29-1953 by Ord. No. 499]
Pursuant to the authority granted by § 70.67(2), Wis.
Stats., the Common Council of the City of South Milwaukee hereby agrees
and binds the City of South Milwaukee to pay, in case the City Treasurer
shall fail to do so, all taxes of any kind required by law to be paid
by the City Treasurer to the County Treasurer.
[Amended 4-20-2021 by Ord. No. 2209]
A.
The City of South Milwaukee elects to prepare its tax receipts in
accordance with the method provided for by § 74.09, Wis.
Stats.
B.
Pursuant to § 74.09, Wis. Stats., the aggregate amount of state, county, local, school and other taxes, while § 5.15 of this chapter of the South Milwaukee Code are in effect, shall be carried in a single column on the property tax receipts/bills of the City of South Milwaukee. There shall be printed or stamped on said property tax receipts to separate proportion or rate of taxes levied for state, county, local, school and other purposes.
A.
The City Clerk shall be Superintendent of the City Hall Building,
and it is hereby made his or her duty to have the buildings kept in
a clean and neat condition at all times and to have charge of the
buildings at all times and for that purpose shall have authority to
employ the necessary help to aid in cleaning the City Hall Building.
[Amended 10-29-1953 by Ord. No. 499; 4-21-1998 by Ord. No. 1705; 4-20-2021 by Ord. No. 2209]
B.
Except when necessary to accommodate official meetings, the City
Administration Building will be closed on all Saturdays, Sundays,
and days specifically identified as paid holidays for City employees.
On all other days, the City Administration Building will be open from
7:30 a.m. to 4:00 p.m.
[Amended 10-7-2014 by Ord. No. 2091]
[1]
Editor's Note: Former § 5-18, Withholding of income tax
of officials and employees, as amended, was repealed 4-20-2021 by
Ord. No. 2209.
A.
Pursuant to § 66.90, Wis. Stats., the City of South Milwaukee
hereby elects to include eligible City personnel under the provisions
of the Wisconsin Municipal Retirement Fund in accordance with the
terms thereof.
B.
Election is hereby made to provide prior service credits at rates
equal to two times the rates of municipality credits for current service,
to be applicable to employees as defined by § 66.90, Wis.
Stats., who are employed by the City of South Milwaukee on the effective
date of this section.
C.
Upon the final enactment of this section, the City Clerk shall submit
a certified notice of the election made hereunder to the Board of
Trustees of the Wisconsin Municipal Retirement Fund. Such notice of
election shall:
D.
The effective date of participation shall be January 1, 1944.
[Charter Ordinance, 10-28-1943]
[1]
Editor's Note: Former § 5.20, Working hours of officials
and employees, as amended; § 5.21, Vacations, as amended; §
5.22, Sick leave, as amended; and § 5.23, Election Day - hours
of voting, were repealed 4-20-2021 by Ord. No. 2209.
[Added 10-6-2020 by Ord. No. 2204]
There may be multiple shifts for election workers on election
days. The shifts will be set prior to each election as deemed necessary
by the City Clerk.
[Amended 3-12-1996 by Ord. No. 1636]
All advertising, notices and display of materials of every kind
on any municipal building or part thereof is prohibited unless done
with the consent of or at the direction of that municipal official
charged with control of the building. All political advertising on
municipal buildings and vehicles is prohibited. The provisions of
this section are not intended to prohibit individuals from displaying
messages by buttons, clothing or hand held displays which do not create
a disturbance of the peace or interfere with the conduct of the regular
City business. This ordinance shall not apply to municipal property
rented or leased to others who are not municipal affiliated entities.
[Amended 8-5-2003 by Ord.
No. 1845; 4-20-2021 by Ord. No. 2209]
In the event the license or permit is granted by the Common
Council, the Clerk shall hold and not issue the license or permit
until the Treasurer confirms that all personal property taxes, ambulance
invoices, other City invoices, assessments and forfeitures due the
City of South Milwaukee by the licensee have been paid in full.
[Amended 1-7-1992 by Ord.
No. 1505]
The fees for various administrative services charged to the
City shall be as established by resolution of the Common Council.
A.
Custodian; requests.
(1)
The City Clerk shall be the official custodian of all records pertaining
to the affairs of the City except those generated and maintained by
the following: Police Department, Fire Department, Health Department,
Water Department, Library, Library Board, Board of Appeals, Housing
Authority, Police and Fire Commission, and Municipal Court.
[Amended 4-20-2021 by Ord. No. 2209]
(2)
All requests for public documents not generated and maintained by the above boards, departments and commissions shall be addressed initially to the City Clerk who shall then, in conformity with Chapter 19 of the Wisconsin Statutes and subject to the limitations of § 19.36, Wis. Stats., provide the document; or if the document is not among his or her records, refer the request to the Department Head where such document may be located. Requests for records generated and maintained by the above excluded departments, boards and commissions shall be addressed initially appropriate. Such official, department head or chairman shall then, in conformity with Chapter 19 of the Wisconsin Statutes and subject to the limitations of § 19.36, Wis. Stats., respond to the request.
[Amended 4-20-2021 by Ord. No. 2209]
(3)
Any denial of the request for a document by the City Clerk or any
Department Head or other individual shall specify the reason for the
denial, and shall advise the requester that review of the denial is
available by petition for a writ of mandamus under § 19.37(1)
or upon application to the Attorney General or District Attorney.
Any request which does not sufficiently identify the document or record
sought so that a reasonable person can discern the object or request
shall be denied for that reason.
(4)
The cost charged for any copying shall be the actual cost incurred.
The cost for mailing is an actual cost. The cost charged for any search
shall be imposed only when such cost exceeds $50.
B.
Destruction of records.
(1)
City Officers may destroy the following non-utility financial records
of which they are the legal custodians and which are considered obsolete,
after completion of any required audit by the Bureau of Municipal
Audit or an auditor licensed under Chapter 442 of the Wisconsin Statutes,
but not less than seven years after payment or receipt of any sum
involved in the particular transaction, unless a longer or shorter
period has been fixed by the State Public Records Board pursuant to
§ 16.61(3)(e), Wis. Stats., and then after such shorter
period:
(a)
Bank statements, bank reconciliations, deposit books, slips
and stubs, investment records.
(b)
Bonds and coupons after maturity.
(c)
Cancelled checks, duplicates and check stubs.
(d)
License and permit applications, stubs and duplicates.
(e)
Payrolls and other time and employment records of personnel.
(f)
Receipt forms.
(g)
Special assessment records and tax rolls.
(h)
Vouchers, requisitions, purchase orders and all other supporting
documents pertaining thereto.
(i)
Budget work papers.
(j)
Financial reports and records other than annual financial reports.
(2)
City Officers may destroy utility records of which they are the legal
custodians and which are considered obsolete after completion of any
required audit by the Bureau of Municipal Audit or an auditor licensed
under Chapter 442 of the Wisconsin Statutes, subject to State Public
Service Commission regulations, but not less than seven years after
the record was effective unless a shorter period has been fixed by
the State Public Records Board pursuant to § 16.61(3)(e),
Wis. Stats., and then after such shorter period, except that water
stubs, receipts of current billings and customers' ledgers may be
destroyed not less than two billings and customers' ledgers may be
destroyed not less than two years after payment or receipt of the
sum involved or the effective date of said record.
(3)
City Officers may destroy the following records of which they are
the legal custodian and which are considered to be obsolete, but not
less than seven years after the record was effective unless another
period has been fixed by the State Public Records Board pursuant to
§ 16.61(3)(e), Wis. Stats., and then after such a shorter
period.
(a)
Contracts and papers relating thereto.
(b)
Correspondence and communications.
(c)
Board of Review proceedings and determinations.
(d)
Municipal Court records.
(e)
Oaths of Office.
(f)
Reports of boards, commissions, committees and officials duplicated
in the Common Council proceedings.
(g)
Election notices and proofs of publication.
(h)
Cancelled voter registration cards.
(i)
Official bonds.
(j)
Police records.
(k)
Assessment records and rolls.
(l)
Health Department records.
(m)
Employment records.
(4)
Notwithstanding the above provisions appearing in this section, it
is intended hereby that election materials may be destroyed according
to lesser time schedules as made and provided in § 7.23,
Wis. Stats.
(5)
Unless notice is waived by the State Historical Society, at least
60 days' notice shall be given the State Historical Society prior
to the destruction of any record as provided by § 19.21(4)(a),
Wis. Stats.
(6)
Any audio recordings of a governmental meeting of the City may be
destroyed, erased or reused no sooner than 90 days after the minutes
of the meeting have been approved and published, if the purpose of
the recording was to make minutes of the meeting.[1]
[Amended 4-20-2021 by Ord. No. 2209]
[1]
Editor's Note: Former Subsection C, Preservation through microfilm,
as amended, and which immediately followed this subsection, was repealed
4-20-2021 by Ord. No. 2209.
A.
Payment in full. Real Property Taxes not paid pursuant to the following
installment schedule are due on January 31 of the tax levy year. Special
assessments, special charges and special taxes are due on January
31 of the tax levy year. Personal Property Taxes are due on January
31 of the tax levy year.
[Amended 8-15-1989 by Ord. No. 1438]
B.
Installments.
Real property taxes may be paid in installments with the first installment
of 50% due January 31, second installment of 25% due April 30, and
third installment of 25% due July 31.
[Added 4-20-2021 by Ord. No. 2209[1]]
[1]
Editor's Note: This ordinance also provided for the redesignation
of former Subsection B as Subsection C.
C.
Delinquent taxes - interest charged.
(1)
When the first installment of real property taxes is not paid on
or before January 31, the whole amount of such real property tax is
then due and payable and shall be collected by the City Treasurer,
together with special assessments, special charges and personal property
taxes. All such taxes and charges remaining unpaid on February 1 shall
be delinquent and shall be collected by the City Treasurer with interest
at the rate of 1% and a late charge penalty of 0.5%. Interest and
penalties shall be charged from the preceding February 1. If the second
or third installments are missed, all interest and penalties shall
be charged from the preceding February 1 similarly.
[Amended 12-5-1989 by Ord. No. 1449; 4-20-2021 by Ord. No. 2209]
[Added 12-16-2008 by Ord.
No. 1985]
No ordinance of the City of South Milwaukee nor any other municipal
ordinance, rule, or regulation shall mandate that any person, partnership,
limited liability corporation or other corporation or business entity
of any kind, other than the City itself, shall provide certain wages
or benefits to its employees or set the amount or type of any employee
wages or benefits to be provided by an employer located within the
City limits.