[Adopted 4-5-2016 by Ord.
No. 2016-5]
Township Boards, Committees and Commissions are identified and
established as directed by ordinance or resolution of Council. All
municipal boards, committees and commissions, except quasi-autonomous
or autonomous boards, such as the Library Board and Willingboro Municipal
Utilities Authority, shall be governed in accordance with these uniform
bylaws. Where the ordinance or resolution establishing the board,
committee, or commission conflicts with these bylaws, the original
establishing ordinance shall govern.
The purpose of a board, committee or commission shall be as
determined by its establishment ordinance or resolution.
All members of Council, Township Clerk, solicitor, board, committee
or commission members.
In the absence of any ordinance or resolution providing direction
to the contrary, Township Board, committee or commission members shall
be appointed by the Mayor, subject to the approval of the Township
Council, and for such term as is provided by ordinance or resolution.
In the absence of any provision as to the term, they shall serve from
January 1 of the year of their appointment to December 31 of that
same year.
A.
The commission or committee members may elect a chair person, vice
chair person and secretary.
B.
Elections of officers shall be by nomination of committee members.
C.
Elections shall occur during the first meeting of each year.
D.
Officers shall be elected by a simple majority vote.
E.
The officers shall serve for the term of one year. The officers may
be re-elected for up to two years.
A.
The Chair shall:
(1)
Call regular meetings.
(2)
Create an agenda with the committee/commission's input.
(3)
Distribute agenda and draft minutes of previous meeting electronically
to all committee or commission members no less than five calendar
days prior to each scheduled meeting.
(4)
Preside over meetings, in the absence of the Chair, the Vice Chair
shall preside over meetings.
(5)
Provide reports or minutes to the Township Clerk.
(6)
Chair may act as the committee or commission's spokesperson
and as liaison to Council, where no liaison is appointed.
(7)
Verify the committee's web postings are accurate and up-to-date.
(8)
Report upcoming openings on the committee to the Clerk by November
1.
(9)
Share with the committee relevant resolutions and ordinances passed
by the Council.
(10)
Report membership list and officers for the upcoming year by
April 1.
(11)
The Council may assign a chair other duties, as needed.
B.
The Secretary shall:
(1)
Take accurate minutes (including attendance records) of each committee
meeting. Minutes shall reflect actions of committee. Minutes need
not be verbatim.
(2)
Submit draft of minutes to committee chair no less than 10 days prior
to the next meeting date.
(3)
Ensure and verify with Clerk electronic posting of approved minutes.
(4)
Track membership rotation and report to the committee chair before
October 15.
A.
The board, committee or commission will meet the __________ of every
month.
B.
Boards, committees or commissions shall meet at least quarterly.
C.
Special meetings may be called or rescheduled upon appropriate notice
to the Township Clerk.
D.
A quorum shall be a majority of the members present and eligible
to vote.
E.
[Clarify acceptability and process of virtual meetings including
agenda, attendance records and, minutes]
Committee or commission members who fail to attend three consecutive
meetings or are absent for six consecutive weeks, whichever is longer
in a calendar year may forfeit their appointment. A member's
absence may be excused due to illness or other justifiable reason
upon advance notice to the chair.
Unless otherwise provided by law, any member, township representative
or chairman of any municipal committee or commission may be removed
or suspended by the Township Council for good cause. Good cause shall
include incapacity, misconduct, inefficiency, conflict of interest,
pending indictment or habitual nonattendance to duties. Any such person
shall be entitled to five days' written notice served upon him
of the charge or charges made. He shall have the right to a hearing
before the Township Council and be heard in person or by counsel.
Unless otherwise provided by law, any vacancy shall be filled
in the same manner as the initial election or appointment and shall
be only for the unexpired term remaining. Temporary appointments shall
be made in the same manner as the initial election or appointment
but shall be only for the period of suspension.
These bylaws may be amended by action of Township Council.
