Borough of Lehighton, PA
Carbon County
By using eCode360 you agree to be legally bound by the Terms of Use. If you do not agree to the Terms of Use, please do not use eCode360.
Table of Contents
Table of Contents
[HISTORY: Adopted by the Borough Council of the Borough of Lehighton 9-26-2016 by Ord. No. 633-2016. Amendments noted where applicable.]
GENERAL REFERENCES
Animals in parks — See Ch. 85, Art. I.
Lehigh Canal Recreation Commission — See Ch. 134.
Parks  — See Ch. 159.
A. 
Title. This chapter shall be known and may be cited as "the Lehighton Borough Parks and Recreation Board Ordinance."
A. 
Creation of Borough Parks and Recreation Board. There is hereby created a Parks and Recreation Board for the Borough of Lehighton (hereinafter referred to as the "Parks and Recreation Board"). The Parks and Recreation Board shall serve the Borough Council as an advisory board only; the Parks and Recreation Board shall provide advice and recommendations for consideration by the Borough Council relating to parks and recreation facilities and organized recreation programs to enhance the quality of life for the residents of Lehighton Borough, including but not limited to community event planning and fund raiser. The Parks and Recreation Board shall have no authority to make any expenditures or incur any expense on behalf of the Borough without prior permission from Borough Council and/or the Borough Manager.
B. 
Goals of the Borough parks. The goals of the Borough's parks shall be (which are not intended to be listed in any order of importance):
(1) 
To maintain the beauty and character of the areas.
(2) 
To provide clean park environments.
(3) 
To provide well equipped parks.
(4) 
To maintain full functioning park equipment and facilities.
(5) 
To assist the community groups in recreation activities/events.
(6) 
To maintain fiscally sound park operations and management.
A. 
Members, qualifications and compensation.
(1) 
The Parks and Recreation Board shall consist of seven members.
(2) 
Each member of the Parks and Recreation Board shall be appointed by Borough Council.
[Amended 11-21-2016 by Ord. No. 634-2016]
(3) 
Members of the Parks and Recreation Board shall receive no compensation for their services, but shall be reimbursed by the Borough for all expenses incurred in performing their duties.
B. 
Appointments and term lengths. At the time of creation of the Borough Parks and Recreation Board, the Borough Council shall appoint one of the members for a one-year term, a second member for a period of two years, a third member for a period of three years, two members for a period of four years and two members for a period of five years. At the expiration of any initial member or successive member terms, the successor member shall be appointed for a period of five years. In no event shall any term be more than five years.
C. 
Resignation and removal of members. Any member of the Parks and Recreation Board may be removed by the Borough Council for dereliction or neglect of duty. At any time, with written notice to the Borough Council, any Parks and Recreation Board member may voluntarily resign. The Borough Council shall fill the vacancies, which appointment shall be for the remainder of the term of the former member whose office has become vacant.
D. 
Meetings and election of officers. At a minimum, the Parks and Recreation Board shall meet on a quarterly basis each year. The officers of the Parks and Recreation Board shall consist of a Chairperson, Vice Chairperson and Secretary, and such other officers as the Parks and Recreation Board shall deem necessary or useful. All officers shall be members of the Parks and Recreation Board. All officers of the Parks and Recreation Board shall be elected by the Parks and Recreation Board at its first meeting each year which shall serve as the Board's annual reorganizational meeting. All such officers shall serve for a period of one year or until their successor is elected. In the event of a vacancy in any of the Board's offices, the members shall meet and elect members to fill the remaining term of the vacancy. Meetings shall be conducted in accordance with the policies and procedures as adopted by the Parks and Recreation Board.
E. 
Appointment of Board committees.
(1) 
As necessary or convenient, the Parks and Recreation Board may create and appoint committees, including but not limited to committees to focus on the concerns of an individual Borough park. The Chairperson of any committee shall be determined by the Board. Any other committee officers may be determined by the committee members. Committees shall meet on an as-needed basis, or regularly when event planning. Any committee recommendations or activities shall be reviewed and approved by the Board.
(2) 
For special projects, as approved by the Borough Council, Parks and Recreation Board committees may select, by majority vote, community volunteers, outside of the Parks and Recreation Board, to assist, as necessary, with the completion of tasks. However, in no event will any such community volunteer serve as a voting member of the committee.
A. 
Chairperson responsibilities. The Chairperson or, in the Chairperson's absence, the Vice-Chairperson, shall preside at all meetings of the Parks and Recreation Board and decide all points of order and procedure and perform all other duties required by law and this ordinance. The Chairperson shall serve as the Parks and Recreation Board's liaison to the Borough Council.
B. 
Order of business. The order of business to be implemented and followed by the Chairperson at all Board meetings shall be as follows, or as the Board shall determine:
(1) 
Call to order.
(2) 
Approval of minutes.
(3) 
Correspondence.
(4) 
Courtesy of the floor.
(5) 
Old business.
(6) 
Committee reports.
(7) 
New business.
(8) 
Announcements.
(9) 
Next meeting.
(10) 
Adjournment.
C. 
Secretary. The Parks and Recreation Board shall elect a Secretary. The duties of the Secretary shall include keeping and maintaining regular meeting minutes, including but not limited to recording the presence or absence of each member at a Board meeting, recording the vote of each member (including the abstention or failure to vote) upon each question of the Board, carrying out all official correspondence of the Board, and sending out all notices from the Board. The Secretary shall prepare the proposed agenda for each Board meeting, in conjunction with the Chairperson, and deliver a copy to members of the Board in advance of each meeting.
A. 
Maintenance of official meeting minutes. The Park and Recreation Board shall keep minutes of each of its meetings. The minutes of each meeting shall be forwarded to the Borough Manager.
A. 
Additional assistance from the Borough Council. The Borough Council may provide suitable and convenient meeting space, stationary, postage, printing and supplies as may be necessary for the work of the Parks and Recreation Board, as determined by Borough Council.
B. 
Additional assistance for professional service from Borough Council. The Borough Council shall engage the services of such professionals, consultants and other experts which are necessary for the work of the Parks and Recreation Board, as determined by the Borough Council.
C. 
Designation of lands. The Borough Council shall be responsible for any and all master plans to be prepared by a designated surveyor(s), planner(s), engineer(s), and architect(s). The Borough Council may, at its discretion, acquire other parks and recreational areas and facilities. In the event that new recreational areas and facilities are acquired, the Borough Council will file official land plans with the Borough Secretary. Each official plan will indicate the lands to be administered by the Parks and Recreation Board.
A. 
Compliance with Sunshine Act. All regular and special meetings of the Park and Recreation Board shall be scheduled, advertised and held and conducted in accordance with the requirements, of the provisions of the Pennsylvania Sunshine Act, 65 Pa.C.S.A. § 701, ("Sunshine Act"). The schedule of the monthly Board meetings shall be advertised annually by the Borough Secretary in accordance with the Sunshine Act and, until and unless changed by written notice by the Board to the Borough Secretary and in accordance with the public notice requirements of the Sunshine Act, shall be held monthly at the Lehighton Borough Municipal Building, 1 Constitution Avenue, Lehighton, Pennsylvania beginning at 7:00 p.m. or at such other time and place as may be deemed convenient by the Parks and Recreation Board. At the direction of the Chairperson, or the request of two or more members of the Board, special meetings shall be scheduled, advertised, held and conducted in accordance with the foregoing.
B. 
Quorum. A majority of the members of the Parks and Recreation Board then in office shall constitute a quorum of the Board. If less than a majority is present at any meeting, no official action may be taken at such meeting. A simple majority vote of those present at a duly convened meeting shall be sufficient for Board action.
C. 
Public participation. The public shall have the right to comment on matters which are or may come before the Parks and Recreation Board at public meetings as provided by Section 710.1 of the Sunshine Act. Any request by any person to be placed on the agenda of any meeting of the Parks and Recreation Board for formal consideration and action on any matter shall be submitted in writing to the Borough not later than 12:00 noon, seven days prior to the meeting at which such person desires to be heard. The Parks and Recreation Board shall not be required to take action on any matter for which a timely request for agenda consideration and action has not been made. Late requests shall be rescheduled by the Chairperson for the next regular meeting.
D. 
Fundraising. As necessary or convenient, various fundraising events for one or more of the Borough's parks may take place with the approval of the Borough Council. Funds raised for a specific park or parks shall be turned over and entrusted to the Borough Treasurer for future use and expenditure at the park or parks for which the fundraising event(s) took place. The Parks and Recreation Board shall provide specific recommendations to the Borough Council for such expenditures of funds. However, the Borough Council will have final oversight of all expenditures.
E. 
Donations. Any individual, group, or organization wishing to donate money, tangible or intangible items to a park or parks shall make such donations to the Borough Council accompanied by a letter stating and describing the specific donation or donations and the park or parks for which the items are intended or donated.
A. 
Responsibilities. The Parks and Recreation Board is to be an advisory body to the Borough Council. The Borough Council will have final oversight of, and responsibility over, the management and operation of the Parks and Recreation Board. The responsibilities, more specifically, of the Parks and Recreation Board shall be as follows:
(1) 
To provide advice and recommendations for consideration by the Borough Council with respect to capital planning, and capital and general fund budgeting, for parks and recreation purposes.
(2) 
To recommend to the Borough Council proposed hours of operation for parks and recreational facilities and events.
(3) 
To submit to the Borough Council, by October 1 of each year, an annual inventory and assessment of the parks conditions, equipment and sites, including a recommendation regarding the repair and replacement needs of park and recreation facilities.
(4) 
To submit an annual report to the Borough Council, including an analysis of the adequacy and effectiveness of community recreation areas, facilities and leadership.
(5) 
To recommend for adoption rules and regulations for the Borough parks and recreational facilities to the Borough Council.
A. 
Rules and regulations. The Lehighton Borough Rules and Regulations contained in Chapter 159 of the Lehighton Borough Code are incorporated herein by reference.