[HISTORY: Adopted by the Council of the Borough of Milford 12-19-2016 by Ord. No. 864-2016. Amendments noted where applicable.]
A.
All purchases of, or contracts for, the furnishing of any supplies,
labor, materials, equipment, services or other matters for a department
shall be made in accordance with the applicable requirements of New
Jersey statutes relating to public contracts for purchases, contracts
and agreements.
B.
The bid threshold in the Borough shall be the maximum amount authorized
by the Legislature in N.J.S.A. 40A:11-3a, as amended from time to
time. In the event the Borough has a designated purchasing agent who
is qualified pursuant to N.J.S.A. 40A:11-9b, the Mayor and Council
may by resolution increase the bid threshold up to the higher maximum
amount permitted by N.J.S.A. 40A:11-3a, as amended from time to time.
C.
Purchases of any supplies, materials or equipment or contractual
services for a Department of the Borough shall be made, in writing,
by the head of the department whose appropriation will be charged
and the certification of the Chief Financial Officer that a sufficient
and unencumbered balance is available to pay for the appropriation.
All such purchases and purchase contracts shall conform to applicable
requirements of state statutes for competitive bidding. Except as
the Milford Borough Common Council may authorize in case of emergency,
no purchase shall be made and no bill, claim or voucher shall be approved
unless the procedures prescribed by or pursuant to this Code has been
followed.
D.
Award of contracts. Where contracts are let to public bidding the
Council may, upon recommendation from the head of the department whose
appropriation will be charged, let the contract in the manner prescribed
by law. Any such contract shall be executed in the manner provided
by this Code and by general law.
E.
Purchase by quotation. Where purchases in excess of $1,000 are made
without competitive bidding, the department head shall obtain, wherever
possible, at least three price quotations for the items to be purchased
and shall attach them to the voucher submitted to the Chief Financial
Officer for approval. Wherever circumstances permit, the purchase
shall be made from the lowest of such quotations.
F.
Emergency purchases. The Borough Clerk shall establish a procedure
for the purchase of any item or items required for the immediate protection
of the public health, safety or welfare, which will permit such emergency
purchases to be made for specific purposes in a manner other than
that prescribed by this chapter.
G.
Acceptance of material. Upon delivery of materials purchased, the
receiving department shall immediately inspect said materials as to
quantity, quality and condition in accordance with the purchase order
and shall immediately notify the Department Head or the Borough Clerk.
H.
Purchase of capital items. All requisitions for capital items shall
include references to the appropriate line item in the budget.
