[Ord. No. 12-2017 § 2, 7-24-2017]
A qualified person shall be appointed City Clerk for the City of Louisiana upon recommendation by the Mayor and approval by a majority of the elected members of the City Council. The person so appointed shall serve for an indefinite term. In the event the City Clerk is hired by contract with the City, such will eliminate the requirement of the City Clerk being appointed. All other provisions of Article II of this Chapter shall apply whether the City Clerk is under contract or is appointed.
[R.O. 2008 §115.080; Code 1968 §2-33; CC 1988 §2-137]
The City Clerk shall, within fifteen (15) days after his/her
appointment and before entering upon the discharge of his/her duties,
give bond to the City in the amount of two thousand dollars ($2,000.00),
with at least two (2) good securities conditioned for the faithful
performance of his/her duties and that he/she will pay over all money
belonging to the City, as provided by law, that may come into his/her
hands. The bond shall be approved by the Mayor, and shall be, together
with his/her oath of office, filed in the office of the City Clerk.
[R.O. 2008 §115.090; Code 1968 §2-34; CC 1988 §2-138]
A.
The
City Clerk shall be the general accountant of the City and the keeper
of all public account books, accounts, vouchers, documents, bonds
and coupons paid or redeemed, and all papers relating to accounts
and contracts of the City and its revenue, debt and fiscal affairs
not required by law or ordinance to be placed in some other office
or kept by some other person. He/she shall keep, in a set of books
provided for that purpose, accurate accounts between the City and
all officers charged with the collection, custody or disbursement
of public money and shall enter thereupon all receipts and payments,
from what sources derived and on what account paid.
B.
The
City Clerk shall keep a complete record of all branches of the City
revenue opening an account with every appropriation or fund which,
by law or ordinance, is made a separate fund, crediting the fund with
all monies paid into the City Treasury on account thereof, and charging
such appropriation or fund with all warrants drawn thereon.
C.
The
City Clerk shall keep a register of all warrants drawn on the City
Treasurer, specifying the number, date, to whom payable, on what fund
or appropriation drawn and the amount of each warrant. He/she shall
draw all warrants upon the City Treasurer, and shall express in the
body of every warrant which he/she may draw upon the City Treasurer,
the particular fund out of which the warrant is to be paid.
D.
The
City Clerk shall keep a record of all bonds and obligations of the
City, date of issue, for what purpose issued, rate of interest, time
when principal and interest become due, amount of principal, to whom
payable and the registered number of each bond and coupon.
E.
The
City Clerk shall give information, in writing, to the Mayor and City
Council, whenever required, upon any subject relating to the fiscal
affairs of the City or touching any duties of his/her office, and
he/she shall perform all such other duties as may be required of him/her
by the laws of the State, this Code or other ordinances of the City.
F.
The
City Clerk shall have the custody of and safely keep the common Seal
of the City, the public records, the originals of ordinances and resolutions
of the City Council and such other records, documents and papers of
a public nature as may be delivered into his/her custody. He/she shall
affix the common Seal of the City to all public instruments and official
acts of the Mayor which, by law or ordinance, are required to be so
attested and shall countersign the same. He/she shall affix the common
Seal to and certify to any records, documents and copies of papers
or ordinances that may be required for evidence in any court of this
State or the United States by any individual or that may be required
for the use of any officer of the City.
G.
The
City Clerk shall furnish to the City Attorney any record or document
in his/her office necessary to be used in any proceeding in court
to which the City is a party.
H.
The
City Clerk shall attend all meetings of the City Council and keep
a correct journal of its proceedings.
I.
The
City Clerk shall prepare all certificates of elections, commissions,
appointments and all other official documents required by ordinance
to be issued or which the Mayor in the discharge of his/her duty is
required to issue, and he/she shall countersign and affix the common
Seal thereto and keep a record of all such certificates of elections,
commissions, appointments and documents.
J.
The
City Clerk shall prepare blank licenses for all purposes for which
licenses are required to be issued and when required shall cause licenses
to be issued, signing his/her name and affixing the Seal of the City
thereto, and he/she shall keep an account with the City Treasurer
for such licenses and the amount of the license tax thereon.
K.
The
City Clerk shall record the official bonds of all City Officers and
the bonds of all other persons executed to the City and placed in
his/her custody.
L.
The
City Clerk shall record all City ordinances passed, shall neatly label
and file for safekeeping the original roll of all ordinances and resolutions
of the City Council, and shall record such other vouchers, papers,
records and documents as may be delivered into his/her custody.
M.
The
City Clerk shall carefully and promptly execute every official act
that may be required of him/her by virtue of the laws of the State
and this Code and other ordinances of the City.
[R.O. 2008 §115.100; Code 1968 §2-35; CC 1988 §2-139]
In all cases of accounts, audited and allowed against the City
and for the payment of which the Mayor and City Council, by ordinance,
shall have made the necessary appropriation, it shall be the duty
of the City Clerk to draw a warrant on the City Treasurer for the
amount due. All warrants drawn upon the City Treasurer shall be signed
by the Mayor, and the City Clerk shall attest the same and affix thereto
the Seal of the City.
