[HISTORY: Adopted by the Village Board of the Village of
Grafton by Ord. No. A-562-90, 1990 (Title 2, Ch. 2.18, of the 1979 Code). Amendments
noted where applicable.]
In order to provide the Village with a more efficient, effective
and responsible government under a system of part-time Village President
and part-time Village Trustees at a time when Village government is
becoming increasingly complex, there is created the office of the
Village Administrator for the Village (hereinafter referred to as
"Administrator").
[Amended by Ord. No. 009, Series 1998; at time of adoption of Code (see Ch. 1.01,
Code Adoption)]
The Administrator shall be appointed on the basis of merit with
due regard to training, experience, administrative ability and general
fitness for the office, by a two-thirds vote of the Village Board
of Trustees. The Administrator shall hold office for an indefinite
term subject to removal at any time by a majority vote of the Village
Board of Trustees. This section, however, shall not preclude the Village
Board of Trustees from establishing other employment terms and conditions
not inconsistent with the provisions of this article or this code.
The Administrator, subject to the limitations defined in resolutions
and ordinances of the Village and Wisconsin Statutes, shall be the
chief administrative officer of the Village, responsible only to the
Village Board of Trustees (consisting of the Village President and
other Trustees) for the proper administration of the business affairs
of the Village pursuant to the statutes of the State of Wisconsin,
the ordinances of the Village of Grafton, and the resolutions, board
motions and directives of the Village Board of Trustees, with power
and duties as follows:
A.
General duties.
1.
Carry out directives of the Village Board of Trustees which require
administrative implementation, reporting promptly to the Village Board
of Trustees any difficulties encountered therein;
2.
Be responsible for the administration of all day-to-day operations
of the Village government, including the monitoring of all Village
ordinances, resolutions, Board meeting minutes and state statutes;
3.
Prepare a plan of administration, including an organization chart,
which defines authority and responsibility for all nonstatutory positions
of the Village and submit it to the Village Board of Trustees for
adoption as the official organization and administrative procedure
plan for the Village;
4.
Establish, when necessary, administrative procedures to increase
the effectiveness and efficiency of Village government according to
current practices in local government not inconsistent with Subsection
A.3 of this section or directives of the Village Board of Trustees;
5.
Serve as ex officio nonvoting member of all boards, commissions and
committees of the Village, except as specified by the Village Board
of Trustees or Wisconsin Statutes;
6.
Keep informed concerning current federal, state and county legislation
and administrative rules affecting the Village and submit appropriate
reports and recommendations thereon to the Village Board of Trustees;
7.
Keep informed concerning the availability of federal, state and county
funds for local programs. Assist department heads and the Village
Board of Trustees in obtaining these funds under the direction of
the Village Board of Trustees;
8.
Represent the Village in matters involving legislative and intergovernmental
affairs as authorized and directed as to that representation by the
Village Board of Trustees;
9.
Act as public information officer for the Village with the responsibility
of assuring that the news media are kept informed about the operations
of the Village and that all open meeting rules and regulations are
followed;
10.
Establish and maintain procedures to facilitate communications
between citizens and Village government to assure that complaints,
grievances, recommendations and other matters receive prompt attention
by responsible officials, and to assure that all such matters are
expeditiously resolved;
11.
Promote the economic well-being and growth of the Village through
public and private sector cooperation.
B.
Responsibilities to the Village Board.
1.
Attend all meetings of the Village Board of Trustees (unless excused
by the Village President or majority vote of the Village Board of
Trustees), assisting the Village President and other Village Trustees
as required in the performance of their duties;
2.
In coordination with the Village President, the Village Board of
Trustees and the Village Clerk, ensure that appropriate agendas are
prepared for all meetings of the Village Board of Trustees, all Village
Board committees, and all other appropriate committees and commissions
of the Village, together with such supporting material as may be required;
with nothing herein being construed as to give the Administrator authority
to limit or in any way prevent matters from being considered by the
Village Board of Trustees or any of its committees or commissions;
3.
Assist in the preparation of ordinances and resolutions as requested
by the Village President or Village Board of Trustees, or as needed;
4.
Keep the Village Board of Trustees regularly informed about the activities
of the Administrator's office by oral or written report at regular
and special meetings of the Board of Trustees;
5.
In the event that action normally requiring Village Board approval
is required at a time when the Village Board cannot meet, the Administrator
shall receive directives from the Village President.
C.
Personnel.
1.
Be responsible for the administrative direction and coordination
of all employees of the Village according to the established organizational
procedures;
2.
Recommend to the Village Board of Trustees the appointment, promotion
and, when necessary for the good of the Village, the suspension or
termination of department heads;
3.
Be responsible for the appointment, promotion, suspension or termination
of all other employees under the direct operating authority of the
Village Board in consultation with the appropriate department heads;
4.
Serve as personnel officer for the Village with responsibilities
to see that complete and current records, including specific job descriptions
for all Village employees, are kept; evaluate in conjunction with
department heads the performance of all employees on a regular basis;
recommend salary and wage scales for Village employees not covered
by collective bargaining agreements; develop and enforce high standards
of performance by Village employees; assure that the Village employees
have proper working conditions; work closely with department heads
to promptly resolve personnel problems or grievances;
5.
Be responsible for labor contract negotiations and collective bargaining
issues;
6.
Work closely with department heads to assure that employees receive
adequate opportunities for training to maintain and improve their
job-related knowledge and skills and act as the approving authority
for requests by employees to attend conferences, meetings, training
schools, etc., provided that funds have been budgeted for these activities.
D.
Budgeting and purchasing.
1.
Be responsible for preparation, posting and publishing, and all official
notices required, of the annual Village budget and Village budget
proceedings, in accordance with guidelines as may be provided by the
Village Board of Trustees and in coordination with department heads
and pursuant to state statutes, for review and approval by the Village
Board of Trustees;
2.
Administer the budget as adopted by the Village Board of Trustees;
3.
Report regularly to the Village Board of Trustees on the current
fiscal position of the Village;
4.
Supervise the accounting systems of the Village and ensure that these
systems employ methods in accordance with current professional accounting
practices;
5.
Serve as purchasing agent for the Village, supervising all purchasing
and contracting for supplies and services, subject to the purchasing
procedures established by the Village Board and any limitations contained
in the Wisconsin Statutes.
