[HISTORY: Adopted by the Village Board of the Village of Grafton 7-15-2019 by Ord. No. 014-2019. Amendments noted where applicable.]
Editor's Note: This ordinance also repealed former Ch. 3.08, Destruction of Public Records, , adopted by Ord. No. 020, Series 2005, as amended.
The Village hereby adopts, by reference, the Wisconsin Municipal Records Schedule ("Municipal Records Schedule"), approved by the State of Wisconsin Public Records Board on August 27, 2018. A copy of the Records Schedule will be kept on file in the Village Clerk's office located at 860 Badger Circle, Grafton, WI 53024 and made available for public viewing during Village Hall hours. The Municipal Records Schedule will apply to the retention of any Village record that falls under the scope of the Municipal Records Schedule and which is not subject to either the Library Records Schedule or the Water Utility Records Schedule.
The Village hereby adopts, by reference, the General Records Schedule for Wisconsin's Public Libraries and Public Library Systems and Related Records ("Library Records Schedule") approved by the State of Wisconsin Public Records Board on June 12, 2017 for any record of the U.S.S. Liberty Memorial Public Library that falls within the scope of the Library Records Schedule.
The Village hereby adopts, by reference, the records retention regulations for electric, natural gas, and water utilities ordered by the Public Service Commission in Docket No. 05-US-114, and the records retention requirements set forth in Wis. Admin. Code § PSC 185.19 (collectively, the "Water Utility Records Schedule") for any record of the water and wastewater utility that falls within the scope of the Water Utility Records Schedule.
In the event the Village creates a record not contemplated by any of the records schedules adopted in this chapter, the Village may, subject to the Records Board's prior approval, either adopt an applicable records retention schedule set forth by the Records Board, if available, or create its own retention schedule pertaining to the record.
Notwithstanding any other provision of this chapter, if a specific retention period of any record is governed by the Wisconsin Statutes, the statutory time period shall control.
All ordinances, or portions thereof, and resolutions, or portions thereof, in conflict with any portion of this chapter are hereby repealed. Any approved Village retention schedule, or portion thereof, for any record not contemplated by any of the records schedules adopted by this chapter shall remain in full force and effect.