[Added 3-30-2016 by Ord. No. 1736]
As used in this article, terms shall have the meaning as indicated and defined within the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq.
A. 
Not more than two portable video tape electronic cameras, operated by no more than one person each, shall be permitted at any public meeting.
B. 
Not more than two still photographers shall be permitted at any public meeting.
C. 
This article shall also, to the extent applicable, include cell phone video taping.
A. 
Only video tape cameras and audio equipment used in conjunction with the video camera which does not produce distracting sound or light shall be employed to cover public meetings within the Borough of Glen Rock. No artificial lighting device of any kind shall be employed in connection with the use of video tape cameras.
B. 
Only still camera equipment which does not produce distracting sound or light shall be employed to cover public meetings within the Borough of Glen Rock. No artificial lighting of any kind shall be employed in connection with a still camera.
A. 
Notice shall be given to the Municipal Clerk prior to the close of the last business day preceding the day of the meeting for which an individual is seeking permission to video tape or photograph public meetings.
B. 
Permission to video tape or photograph a public meeting shall be granted by the Municipal Clerk on a first come, first served basis, subject to compliance with the provisions contained in these guidelines.
A. 
Video tape cameras shall be placed in the rear of the meeting room behind the last row of chairs. The person video taping the public meeting shall not move about the meeting room while the public meeting is in session. It is the responsibility of the camera operator to ensure that the camera is operated in a safe manner and does not create an unsafe or hazardous environment by blocking pedestrian traffic in areas within the public meeting room.
B. 
Still camera photographers shall be positioned in the rear of the meeting room behind the last row of chairs. Still camera photographers shall assume fixed positions within the designated areas and once the photographers are positioned, such photographers shall not be permitted to move about in any way to attract attention through further movement.
C. 
Video tape and related audio equipment and still camera equipment shall not be placed in or removed from the meeting room except prior to the commencement and after adjournment of the public meeting or during a recess.
In addition to photography and video tape recording of public meetings, an individual may audio tape record a public meeting subject to the following conditions:
A. 
Notice shall be given to the Municipal Clerk prior to the close of last business day preceding the meeting for which the individual is seeking permission to audio tape.
B. 
The recording device shall be unobtrusive, limited to the size category commonly known as the handheld, mini-cassette or standard portable cassette recorder. It shall be placed in an appropriate position and may not be moved in any way as to attract attention.
C. 
The recording device shall not produce distracting sound, either from the equipment or its operation. The tape may not be rewound or played back while the meeting is in session.
A. 
Meetings or portions of meetings which are permitted by law to be closed to the public shall not be videotaped, photographed or audio taped.
B. 
In order to comply with and protect the attorney/client privilege, there shall be no audio pick-up or video taping of conferences which occur at an executive session or in a public facility between the attorney representing the Borough and/or one of the Borough's public bodies and any member of the Borough Council, member of the public body, the Municipal Clerk, or any officer or employee of the Borough of Glen Rock.
C. 
No recording, whether audio or video, may be used in any Court proceeding, nor may same be used to contest the accuracy of an official record of the public meeting. The recordings may not be represented as an official transcript in any manner and/or for any purpose.
Still photography, videotaping and audio tape recording of ceremonial proceedings involving the Mayor and Council or other public body, during a public meeting or otherwise, shall be exempt from these requirements and regulations.
Duplication of video recordings, photographs and audio recordings.
A. 
The Municipal Clerk may request the original video recording, tape recording or photograph for the purpose of duplication. If such request is made, the original video tape, audio tape or photograph shall be immediately provided to the Municipal Clerk so that the Borough may make a duplicate. The original shall be returned to the individual producing the same within five business days.
B. 
The individual who made the recording or photograph shall maintain the original video tape, audio tape or photograph for a period of one year.
C. 
Recordings at municipal court hearings shall be governed by the NJ Supreme Court policy and guidelines.
Glen Rock Television and North Jersey Media Group are exempted from the terms and conditions of this chapter.