[Added 3-30-2016 by Ord.
No. 1736]
As used in this article, terms shall have the meaning as indicated
and defined within the Open Public Meetings Act, N.J.S.A. 10:4-6 et
seq.
A.
Not more than two portable video tape electronic cameras, operated
by no more than one person each, shall be permitted at any public
meeting.
B.
Not more than two still photographers shall be permitted at any public
meeting.
C.
This article shall also, to the extent applicable, include cell phone
video taping.
A.
Only video tape cameras and audio equipment used in conjunction with
the video camera which does not produce distracting sound or light
shall be employed to cover public meetings within the Borough of Glen
Rock. No artificial lighting device of any kind shall be employed
in connection with the use of video tape cameras.
B.
Only still camera equipment which does not produce distracting sound
or light shall be employed to cover public meetings within the Borough
of Glen Rock. No artificial lighting of any kind shall be employed
in connection with a still camera.
A.
Notice shall be given to the Municipal Clerk prior to the close of
the last business day preceding the day of the meeting for which an
individual is seeking permission to video tape or photograph public
meetings.
B.
Permission to video tape or photograph a public meeting shall be
granted by the Municipal Clerk on a first come, first served basis,
subject to compliance with the provisions contained in these guidelines.
A.
Video tape cameras shall be placed in the rear of the meeting room
behind the last row of chairs. The person video taping the public
meeting shall not move about the meeting room while the public meeting
is in session. It is the responsibility of the camera operator to
ensure that the camera is operated in a safe manner and does not create
an unsafe or hazardous environment by blocking pedestrian traffic
in areas within the public meeting room.
B.
Still camera photographers shall be positioned in the rear of the
meeting room behind the last row of chairs. Still camera photographers
shall assume fixed positions within the designated areas and once
the photographers are positioned, such photographers shall not be
permitted to move about in any way to attract attention through further
movement.
C.
Video tape and related audio equipment and still camera equipment
shall not be placed in or removed from the meeting room except prior
to the commencement and after adjournment of the public meeting or
during a recess.
In addition to photography and video tape recording of public
meetings, an individual may audio tape record a public meeting subject
to the following conditions:
A.
Notice shall be given to the Municipal Clerk prior to the close of
last business day preceding the meeting for which the individual is
seeking permission to audio tape.
B.
The recording device shall be unobtrusive, limited to the size category
commonly known as the handheld, mini-cassette or standard portable
cassette recorder. It shall be placed in an appropriate position and
may not be moved in any way as to attract attention.
C.
The recording device shall not produce distracting sound, either
from the equipment or its operation. The tape may not be rewound or
played back while the meeting is in session.
A.
Meetings or portions of meetings which are permitted by law to be
closed to the public shall not be videotaped, photographed or audio
taped.
B.
In order to comply with and protect the attorney/client privilege,
there shall be no audio pick-up or video taping of conferences which
occur at an executive session or in a public facility between the
attorney representing the Borough and/or one of the Borough's public
bodies and any member of the Borough Council, member of the public
body, the Municipal Clerk, or any officer or employee of the Borough
of Glen Rock.
C.
No recording, whether audio or video, may be used in any Court proceeding,
nor may same be used to contest the accuracy of an official record
of the public meeting. The recordings may not be represented as an
official transcript in any manner and/or for any purpose.
Still photography, videotaping and audio tape recording of ceremonial
proceedings involving the Mayor and Council or other public body,
during a public meeting or otherwise, shall be exempt from these requirements
and regulations.
Duplication of video recordings, photographs and audio recordings.
A.
The Municipal Clerk may request the original video recording, tape
recording or photograph for the purpose of duplication. If such request
is made, the original video tape, audio tape or photograph shall be
immediately provided to the Municipal Clerk so that the Borough may
make a duplicate. The original shall be returned to the individual
producing the same within five business days.
B.
The individual who made the recording or photograph shall maintain
the original video tape, audio tape or photograph for a period of
one year.
C.
Recordings at municipal court hearings shall be governed by the NJ
Supreme Court policy and guidelines.
Glen Rock Television and North Jersey Media Group are exempted
from the terms and conditions of this chapter.
