[HISTORY: Adopted by the Village Board of the Village of
Grantsburg at time of adoption of Code (see Ch. 1, General Provisions,
Art. II). Amendments noted where applicable.]
Pursuant to § 70.65(2), Wis. Stats., the Village Clerk
shall, in computing the tax roll, insert only the aggregate amount
of state, county, school and local taxes in a single column in the
roll opposite the parcel or tract of land against which the tax is
levied or, in the case of personal property, in a single column opposite
the name of the person against whom the tax is levied.
The Village of Grantsburg elects to give the bond on the Village
Treasurer as provided for by § 70.67(1), Wis. Stats.
A.
Departmental estimates. When requested by the Village President and/or
Village Clerk, each officer, department and committee shall annually
file with the Village Clerk an itemized statement of disbursements
made to carry out the powers and duties of such officer, department
or committee during the preceding fiscal year; a detailed statement
of the receipts and disbursements on account of any special fund under
the supervision of such officer, department or committee during such
year and of the conditions and management of such fund; and detailed
estimates of the same matters for the current fiscal year and for
the ensuing fiscal year. Such statements shall be presented in the
form prescribed by the Village Clerk and shall be designated as "departmental
estimates" and shall be as nearly uniform as possible for the main
division of all departments.
B.
Consideration of estimates. The Village Board shall consider such
departmental estimates in consultation with the department head and
develop a budget amount for such department or activity.
C.
Form of proposed budget. The proposed budget shall include the following
information:
(1)
The actual expenditures of each department and activity for the expired
portion of the current year and last preceding fiscal year and the
estimated expense of conducting each department and activity of the
Village for the remainder of the current year and ensuing fiscal year,
with reasons for any proposed increase or decrease as compared with
actual and estimated expenditures for the current year.
(2)
An itemization of all anticipated income of the Village from sources
other than general property taxes and bonds issued, with a comparative
statement of the amounts received by the Village from each of the
same or similar sources for the last preceding and current fiscal
year.
(3)
An estimate of the amount of money to be raised from general property
taxes which, with income from other sources, will be necessary to
meet the proposed expenditures.
(4)
All existing indebtedness of the Village, including the amount of
interest payable and principal to be redeemed on any outstanding general
obligation bonds of the Village and any estimated deficiency in the
sinking fund of any such bonds during the ensuing fiscal year.
(5)
Such other information as may be required by the Board and by state
law.
D.
Copies of budget. The Village Clerk shall provide a reasonable number
of copies of the budget summary thus prepared for distribution to
citizens. The entire fiscal budget shall be available for public inspection
in the office of the Village Clerk during regular office hours.
E.
Report and hearing.
(1)
The Village President and Clerk shall make a report to the Village
Board no later than the Board's first November meeting. The report
shall include the estimated cost of improvements as well as the estimated
cost of operating the various departments and all other costs, including
interest charges, for which money will have to be raised by taxation
during the following year.
(2)
A summary of such budget and notice of the time and place where such
budget in detail is available for public inspection and notice of
the time and place for holding the public hearing thereon shall be
published in the official Village newspaper of general circulation
in the Village and legally posted at least 15 days prior to the time
of such public hearing.
(3)
Not less than 15 days after the publication of the proposed budget
and the notice of hearing thereon, the public hearing shall be held
at the time and place stipulated, at which time any resident or taxpayer
of the Village shall have an opportunity to be heard on the proposed
budget. The budget hearing may be adjourned from time to time. Following
the public hearing, the proposed appropriation ordinance may be changed
or amended and shall take the same course in the Village Board as
other ordinances.
The amount of the tax to be levied or certified, the amounts
of the various appropriations, and the purposes thereof shall not
be changed after approval of the budget except upon a two-thirds vote
of the entire membership of the Village Board. Notice of such transfer
shall be given by publication within 15 days thereafter in the official
Village newspaper.
No money shall be drawn from the treasury of the Village, nor shall any obligation for the expenditure of money be incurred, except in pursuance of the annual appropriation in the adopted budget or when changed as authorized by § 62-4 of this chapter. At the close of each fiscal year any unencumbered balance of an appropriation shall revert to the general fund and shall be subject to reappropriation, but appropriations may be made by the Board, to be paid out of the income of the current year, in furtherance of improvements or other objects or works which will not be completed within such year, and any such appropriation shall continue in force until the purpose for which it was made shall have been accomplished or abandoned.
The calendar year shall be the fiscal year.
The Village Board shall designate the public depository or depositories
within this state within which Village funds shall be deposited, and
when the money is deposited in such depository in the name of the
Village, Village officials and bondsmen shall not be liable for such
losses as are defined by state law. The interest arising therefrom
shall be paid into the Village treasury.
A.
Claims to be certified. Prior to submission of any account, demand
or claim to the Village Board for approval of payment, the Village
Clerk shall certify, or cause to be endorsed thereon or on attached
papers, that the following conditions have been complied with:
B.
Village Board to audit accounts. Except as provided in Subsection C, no account or demand against the Village shall be paid until it has been audited by the Village Board and an order drawn on the Village treasury therefor. Every such account shall be itemized and certified as provided in Subsection A. Every such account or demand allowed in whole or in part shall be filed by the Village Treasurer, and those of each year shall be consecutively numbered and have endorsed thereon the number of the order issued in payment. All accounts, demands or claims against the Village of Grantsburg shall be verified by the claimant or proper official.
C.
Payment of regular wages or salaries. Regular wages or salaries of
Village officers and employees shall be paid by payroll, verified
by the proper Village official, department head, board or commission
and filed with the Village Treasurer in time for payment on the regular
payday.
D.
Method of incurring claims. All actions of the Village Board appropriating
money or creating a charge against the Village, other than claims
for purchases or work previously authorized by the Board, shall only
be acted upon at the next regular meeting after introduction, provided
that this rule may be suspended by affirmative vote of 3/4 of all
members of the Board. A roll call vote shall be taken and recorded
on all appropriations.
The Village Treasurer may invest any Village funds not immediately
needed pursuant to §§ 66.0603(1m) and 219.05, Wis.
Stats.
A.
The Village Clerk, Village Treasurer and their deputies shall not
receive any money into the treasury from any source except on account
of taxes levied and collected during the fiscal year for which they
may then be serving without giving a receipt therefor in the manner
specified by the Village Board.
B.
Upon the payment of any money (except for taxes as herein provided),
the Village Clerk, Village Treasurer and their deputies shall make
out a receipt in duplicate for the money so received. The Village
Clerk, Village Treasurer and their deputies shall charge the amount
thereof to the treasury and credit the proper account. The payment
of the money to any receiving agent of the Village or to the Village
or to the Village Clerk, Village Treasurer, or their designees shall
be safeguarded in such manner as the Village Board shall direct.
A.
Letting of contracts. All contracts for public construction shall
be let by the Village Board in accordance with § 62.15,
Wis. Stats. The Village Board, or a person or body designated by the
Village Board, shall exercise the powers and duties of the Board of
Public Works under § 62.15, Wis. Stats.
B.
Construction by the Village. Any class of public construction may
be done directly by the Village without submitting the same for bids,
provided that the same is authorized by a vote of 3/4 of all members
of the Village Board.
A.
Quotations and formal bids.
(1)
Verbal quotation. The Village solicits verbal quotations on items
the Village purchases which are less than $25,000. The results of
the verbal quotations are recorded on a memorandum of verbal quotation
form.
(2)
Informal quotation. An informal quotation is a written request for
quotation sent to vendors.
(3)
Formal bid. The formal bid procedure requires a legal public notice
and contains detailed, written specifications regarding the goods
and services to be purchased and a number of specific conditions associated
with the purchase.
B.
Bid solicitation.
(1)
Competitive bids or quotations may be obtained before contracting to purchase articles, goods, wares, and material services or merchandise which amount in bulk to more than $1,000. Purchases up to $1,000 may be made by telephone quotations, informal written quotations or formal bid. Purchases from $1,000 to $25,000 may be made by written quotation, telephone quotation or formal bid. Purchases of $25,000 and over, pursuant to Subsection A above, shall be made by formal bid unless exempted from it by action of the Village Board.
(2)
Verbal quotations for goods and services shall be secured from at
least two qualified vendors and the results of the quotations shall
be recorded on the "Memorandum of Verbal Quotation" form and signed
by the person receiving the quotations.
(3)
Informal requests for written quotations shall be solicited from
at least three qualified bidders on the request for quotation form.
All written requests for quotations shall be issued by the applicable
department heads and returned to and analyzed by the applicable department
heads. Informal requests for written quotations may also be solicited
by telephone. Vendors shall be given a reasonable time to respond
to the request for an informal, written quotation and shall be given
clear, concise specifications and informal bidding instructions to
facilitate competitive bidding.
(4)
When a formal bid is required or deemed to be in the best interests
of the Village, the bidding procedure shall follow the legal requirements
associated with a Class 1 notice under state statute and the procedures
normally associated with the formal bid proposal.
(5)
The formal bid proposal will contain at least the following information:
(a)
The bid number.
(b)
A detailed description of the goods and services required, including
enough information about the items or services required so that more
than one vendor can meet the specifications.
(c)
The time, date and place the bids will be opened.
(d)
The address to which the bids shall be mailed or delivered.
(6)
Instructions to bidders shall include such information as delivery
dates, transportation charges, proposal prices, conditions for guaranteeing
the proposal, payment terms, right of rejection of proposals, right
to reject merchandise, insurance requirements, alternative proposal
consideration, tax information, and other appropriate information
regarding the awarding and execution of the contract and contract
considerations. The bid proposal shall also include a section on special
provisions, including guarantees and service considerations, trade-in
considerations, and other information relating to special conditions.
(7)
Specifications for all items purchased shall be developed with the
full involvement and participation of the using departments. However,
the Village Clerk shall ensure that the specifications are sufficiently
broad enough that competition in the bidding process is preserved.
A.
All taxes on real property and on improvements on leased land may be paid in two equal installments, unless subject to Subsection B, with the first installment payable on or before January 31 and the second installment payable on or before July 31. Payments made on or before January 31 shall be made to the Village Treasurer. All other payments shall be made to the County Treasurer.
B.
If the total real property tax levied on a parcel of property is
less than $100 or if the total property tax levied on an improvement
on leased land is less than $100, it shall be paid in full on or before
January 31.
C.
Delinquent payments shall be subject to the provisions of § 74.11(7)
through (11), Wis. Stats.
The Village by resolution of its Village Board may levy and
collect special assessments upon property in a limited and determinable
area for special benefits conferred upon such property by any municipal
work or improvement and may provide for the payment of all or any
part of the cost of the work or improvement out of the proceeds of
the special assessments, subject to the requirements and procedures
of §§ 66.0703, 66.0725, 66.0829, 66.0907 and 66.1109,
Wis. Stats.
In accordance with § 66.0627, Wis. Stats., and in
addition to any other method provided by law, special charges for
current services may be imposed by the Village Board by allocating
all or part of the cost of the service to the property served. Services
within the scope of this section shall be as provided in the definition
of "service" in § 66.0627(1)(c), Wis. Stats. The Village
Board shall determine the manner of providing notice of a special
charge, subject to the requirements of § 66.0627(3)(b),
Wis. Stats.
A.
Payment of claims. The Village shall not issue or renew any license
to transact any business within the Village of Grantsburg:
B.
Applicability. This section shall apply to licenses issued pursuant
to the provisions of the following chapters and articles of this Code:
D.
Hearings. Prior to any denial of an application for renewal of a license, including denials pursuant to Subsection A, the applicant shall be given notice and opportunity for a hearing as hereinafter provided:
(2)
With respect to licenses other than those described in Subsection D(1) herein, the Village Board or its assignee shall notify the applicant in writing of the Village's intention not to renew the license and shall provide the applicant with an opportunity for hearing. The notice shall state the reasons for the intended action and shall establish a date, not less than three days nor more than 10 days after the date of the notice, on which the applicant shall appear before the Village Board. If the applicant shall fail to appear before the Board on the date indicated in the notice, the Board shall deny the application for renewal. If the applicant appears before the Board on the date indicated in the notice and denies that the reasons for nonrenewal exist, the Village Board shall conduct a hearing with respect to the matter. At the hearing, both the Village and the applicant may produce witnesses, cross-examine witnesses and be represented by counsel. The applicant shall, upon request, be provided a written transcript of the hearing at the applicant's expense. If the Village Board determines that the applicant shall not be entitled to renewal pursuant to Subsection A, the application for renewal shall be denied.
E.
Appeals. Where an individual, business or corporation wishes to appeal the Village Clerk's decision not to issue a license or permit under this section on grounds other than those specified in Subsections A through D above, the applicant may file a request in writing with the Village Clerk that the matter be referred to the Village Board. A public hearing shall be scheduled within 14 calendar days by the Village Board. All parties may be represented by counsel. The Board shall consider all relevant information and shall render a decision which shall be binding.
