[Ord. 5/12/1980, § 1; as amended by Ord. 10/11/1982,
§ 1]
This Part shall be known and may be cited as "Office of Borough
Secretary Coordinator."
[Ord. 5/12/1980, § 2; as amended by Ord. 10/11/1982,
§ 1]
The Borough Secretary Coordinator shall be chosen solely on
the basis of his executive and administrative abilities, with special
reference to his actual experience in or his knowledge of accepted
practices in respect to the duties of his office as herein outlined.
The Borough Secretary Coordinator need not be a resident of the Borough
or of the State of Pennsylvania at the time of his appointment, but
within 60 days after the appointment, must become and during his tenure
remain, a resident of the Borough.
[Ord. 5/12/1980, § 3; as amended by Ord. 10/11/1982,
§ 1]
1.
The Borough Secretary Coordinator may be appointed for an indefinite
term by a majority of all members of Council. The Borough Secretary
Coordinator shall serve at the pleasure of the Council and may be
removed at any time by a majority vote of all its members. If Council
votes to remove the Borough Secretary Coordinator 30 days' written
notice prior to the date on which said Borough Secretary Coordinator
is to be removed, setting forth their intention to remove.
2.
The option is granted to Borough Council, that by majority vote of
Council, in lieu of the Borough Secretary Coordinator serving at the
pleasure of a majority of Borough Council may vote to set the Borough
Secretary Coordinator's position for a specific determined period
of time.
[Ord. 5/12/1980, § 4; as amended by Ord. 10/11/1982,
§ 1]
The Borough Secretary Coordinator shall receive such compensation
as shall be fixed from time to time by the Borough Council.
[Ord. 5/12/1980, § 5; as amended by Ord. 10/11/1982,
§ 1]
If the Borough Secretary Coordinator becomes ill or needs to
be absent from the Borough for a period in excess of three weeks,
the Borough Council shall appoint a qualified Borough employee to
perform the duties of the Borough Secretary Coordinator during this
absence or disability.
[Ord. 5/12/1980, § 6; as amended by Ord. 10/11/1982,
§ 1]
Borough Secretary Coordinator is to receive notice given to
all Councilmen of special and regularly scheduled meetings.
[Ord. 5/12/1980, § 7; as amended by Ord. 10/11/1982,
§ 1]
1.
The Borough Secretary Coordinator shall be the Chief Administrative
Officer of the Borough and be responsible to the Council for the proper
and efficient administration of the affairs of the Borough.
2.
The powers and duties of the Borough Secretary Coordinator shall
include the following:
A.
Supervise the activities of all Borough departments, with and under
the direction of the Chairman of the respective committee or department.
B.
Assume the office of Borough Secretary Coordinator and discharge
all its duties as described in the Borough Code.
C.
In addition to providing applications to any person interested in
securing employment of the Borough, he may recommend either the hiring
of a person to a Borough position or the discharge of a person now
employed. Further, when directed by a majority of Borough Council,
the Borough Secretary Coordinator will carry out all such action as
Borough Council deems necessary in regard to the hiring or the discharging
of an individual.
D.
To prepare and submit to Council, before the close of each fiscal
year, a budget for the next year and explanatory budget message. In
preparing the budget, the Borough Secretary Coordinator, or an officer
designated by him shall obtain from the head of each department, agency,
board or committee, or any qualified officer thereof, estimates of
revenues and expenditures and such other supporting data as he requires.
The Borough Secretary Coordinator shall review such estimates and
may revise them before submitting the budget to the Council.
E.
To administer the budget after its adoption by the Council.
F.
In conjunction with the yearly budget, the Borough Secretary Coordinator,
with the Committee Chairmen, will develop long range fiscal plans
which will be submitted to the Borough Council for appropriate action.
G.
To hold such other Borough offices and head such Borough departments
as the Council may from time to time direct.
H.
To attend all regular and special meetings of Council and its committees
with the right to take part in the discussions.
I.
To prepare the agenda for each meeting of Council and supply facts
pertinent thereto.
J.
To keep the Council informed as to the conduct of Borough affairs
and submit periodic reports on the condition of the Borough finances
and such other reports as Council requests and make such recommendations
to the Council as he deems advisable.
K.
Submit to Council, as soon as possible after the close of the fiscal
year, a complete report on the finances and the administrative activities
of the Borough for the preceding year.
L.
Insure that the provisions of all franchises, leases, permits and
privileges granted by the Borough are observed.
M.
Employ with the approval of Council, experts and consultants necessary
to perform work and advise on any of the functions of the Borough.
N.
Attend to the awarding of contracts in due form of law, and supervise
the performance and faithful execution of the same except insofar
as much duties are expressly imposed by statute upon some other Borough
Officer.
O.
To see that all money due the Borough is promptly received and that
proper proceedings are taken for the security and collection of all
the Borough's claims.
P.
To act as the purchasing officer of the Borough as directed by and
approved by Borough Council, and to purchase in accordance with the
provisions of the Borough Code all supplies and equipment for the
agencies, boards, departments and other offices of the Borough. To
keep an account of all purchases and from time to time or when directed
by Council, make a full written report thereof. Additionally, subject
to Borough Council approval, the Borough Secretary Coordinator shall
issue rules and regulations, governing the procurement of all Borough
supplies and equipment.
Q.
To receive all complaints regarding Borough services and either individually
or by an officer designated by him, investigate and dispose of such
complaints, thereafter reporting the same to Council.
R.
To investigate any grants, subsidies, agency services or programs
either on the county, State or Federal level of government, and thereafter
with approval of Council, apply for, request or further investigate,
said grants, subsidies, agency services or programs.
[Ord. 1976-03, 12/13/1976]
Commencing fiscal year 1977, an independent auditor shall be
appointed, annually, by resolution of the Borough Council before the
close of the fiscal year; the auditor so appointed shall be a certified
public accountant, registered in Pennsylvania, or a firm of certified
public accountants so registered or a competent public accountant
or a competent firm of public accountants. The auditor so appointed
shall make an independent examination of the accounting records of
the Borough for such fiscal year and shall also perform the other
duties and exercise the powers as conferred upon him by the Borough
Code, 53 P.S. § 45101 et seq.[1]
[1]
Editor's Note: See now 8 Pa.C.S.A. § 101 et seq.
