City of Camdenton, MO Article III Records Management

Cross Reference: See Chapter 120, Open Meetings And Records Policy.

Section 130.100 Records Of The City Of Camdenton.

[R.O. 1992 § 125.100; CC 1984 § 22.200; Ord. No. 2549-15 § 1, 7-21-2015[1]]

A. Records Of The City Of Camdenton. All records of the City of Camdenton shall be available and open to the public unless otherwise provided by law. Such records shall be made available for inspection and copying pursuant to the Missouri Sunshine Law contained in Missouri Statutes Chapter 610. Such records shall be kept at 437 W. US Highway 54, Camdenton, Missouri, or at other secure locations as may be designated by the Custodian of Records. The City of Camdenton shall comply with Chapter 610, RSMo., the Missouri Sunshine Law.

B. Custodian Of Records. The City Clerk whose office is at 437 W. US Highway 54, Camdenton, Missouri, shall be the Custodian of the Records of the City of Camdenton pursuant to Section 610.023, RSMo. The City Clerk may delegate the physical custody of various portions of City records to other employees of the City of Camdenton. In the event the City Clerk is absent from the City or the position of City Clerk is vacant, the City Administrator shall be the custodian of records. All requests for records pursuant to Chapter 610, RSMo., shall be made to the Custodian of Records, unless otherwise delegated by the City Clerk. The Custodian of Records may designate a form for requests for records. Charges for copies of records shall be no greater than as specified in Section 610.026, RSMo. In the event a requesting party desires physical inspection of records, the Custodian of Records shall permit such inspection. Fees charged for supervision of physical inspection of records shall be the hourly fee for research time as specified in Section 610.026, RSMo., which may be requested in advance.

C. Written Policy. Pursuant to Section 610.028, RSMo., this Chapter of the City Code, along with the all of Chapter 610, RSMo., which is incorporated herein by reference (along with any future amendments to the provisions of Chapter 610, RSMo.) shall be the written policy regarding compliance with the Missouri Sunshine Law. All employees, officers and agents of the City of Camdenton shall comply with all requirements of the Missouri Sunshine Law (Chapter 610, RSMo.). All employees, officers and agents of the City of Camdenton shall direct any person requesting records of the City of Camdenton to the Custodian of Records herein.

[1] Editor's Note: Section 1 also changed the title of this Section from "City Clerk to Keep Records" to "Records of the City of Camdenton."

Section 130.110 Destruction Of Records And Non-Record Materials.

[R.O. 1992 § 125.110; CC 1984 § 22.210]

A. All records made or received by or under the authority of or coming into the custody, control or possession of local officials in the course of their public duties are the property of the City and shall not be mutilated, destroyed, transferred, removed or otherwise damaged or disposed of, in whole or in part, except as provided by law.

1. No record shall be destroyed or otherwise disposed of unless it is determined that the record has no further administrative, legal, fiscal, research or historical value.

2. Non-record materials or materials not included within the definition of records may, if not otherwise prohibited by law, be destroyed at any time, if same have the approval of the Missouri Local Records Board.

3. Records of the City may be disposed of or destroyed without the approval of the Missouri Local Records Board, if the same is permitted by the State "Municipal Records Manual." Records may be retained for a period of time longer than the minimum retention period required by the State "Municipal Records Manual," at the discretion of the City Clerk.