[HISTORY: Adopted by the Village Board of the Village of
Footville as Ch. 2 of the 1990 Code. Amendments noted where applicable.]
The Village Board of the Village of Footville shall be composed
of the Village President and six Trustees, whose term of office shall
be two years, three of whom shall be elected each year for a term
of two years. The President shall be elected in each odd-numbered
year for a two-year term.
A.
Regular meetings. Regular meetings of the Village Board shall be
held on the first Thursday of each calendar month at 6:00 p.m. Any
regular meeting falling on a legal holiday shall be held the next
following Thursday at the same hour and place.
[Amended 6-6-2013 by Ord.
No. 2013-0606; 9-7-2023 by Ord. No. 2023-05]
B.
Special meetings. Special meetings of the Village Board may be called
by two trustees by filing with the Clerk a written request stating
the time and purpose for said meeting at least 24 hours prior to the
time specified for such meeting. The Clerk shall immediately notify
each trustee and the President of the time and purpose of such meeting.
The notice shall be delivered to each trustee and the President or
left at his usual place of abode. The Clerk shall cause an affidavit
of service of such notice to be filed in his office prior to the time
fixed for such special meeting. Special meetings may be held without
notice when all members of the Board are present, or consent in writing
to the holding of said meetings. Unless all trustees and the President
are in attendance, no business shall be transacted at a special meeting
except for the purpose stated in the notice thereof.
C.
Place of meetings. All meetings of the Board, including special and
adjourned meetings, shall be held in the Village Hall. However, any
and all meetings of the Village Board may be held at any designated
place upon proper public notice of said meeting at least 48 hours
prior to the time specified for such meeting.
D.
Quorum. Four trustees, including the President, shall constitute
a quorum but a lesser number may adjourn from time to time or compel
the attendance of absent members.
A.
Order of business. The business of the Village Board shall be conducted
in the following order:
(1)
Call to order by presiding officer.
(2)
Roll call (if quorum is not present, the meeting shall thereupon
adjourn, which may be to a specified date).
(3)
Reading, correction and approval of minutes of last meeting.
(4)
Citizen's comments and suggestions.
(5)
Presentation of accounts and allowances or disallowances.
(6)
Presentation of petitions and communications.
(7)
Reports of standing committees.
(8)
Reports of special or select committees.
(9)
Reports of Village officers.
(10)
New business.
(11)
Unfinished or miscellaneous business.
(12)
Adjournment.
B.
Agenda. The Clerk shall prepare a written agenda for each meeting
and distribute the same at the meeting. No matter shall appear on
the agenda unless the Clerk has it at least 48 hours before the meeting.
Notice of agenda shall be given as required by statute.
C.
Presiding officer.
(1)
Control of meeting. The Village President shall preserve order and
conduct the proceedings of the meeting. A member may appeal from the
decision of the presiding officer. Such appeal is not debatable and
must be sustained by a majority of the members present, exclusive
of the presiding officer.
(2)
Absence of the President. If the President is absent at any meeting,
the Clerk shall call the meeting to order and preside until the Board
selects a trustee to preside at that meeting.
(3)
Participation in debate. The presiding officer may speak on any question
or make any motion.
The Village Board shall direct the preparation of any ordinances
by the Village Attorney. Such ordinances when prepared shall be submitted
by the Village Attorney to the Village Clerk for presentation to the
Village Board. The ordinance shall be read by the Clerk at the time
of presentation to the Board unless reading is waived by the Village
Board. All resolutions shall be submitted to the Board for consideration
by the member presenting such resolution. The Board shall thereupon
act upon such resolution so presented. All communications and other
matters shall be submitted to the Village Board by the Village Clerk.
A.
General rules. The deliberations of the Board shall be conducted
in accordance with the parliamentary rules contained in Roberts' Rules
of Order Revised, except as otherwise provided herein.
B.
Addressing board. Except under "Citizen's Comments and Suggestions,"
no person other than a member of the Village Board shall address the
Board unless recognized and permitted to do so by the presiding officer.
C.
Discussion and withdrawal of motions. No ordinance, resolution or
other motion shall be discussed unless it has been seconded. No motion
shall be withdrawn without consent of the person making the same and
the person seconding it.
D.
Members to vote. Every member shall vote when a question is put,
unless the Board shall excuse him. The President, who is by virtue
of his office a trustee, is entitled to vote on every issue. The Village
Clerk is directed and required, upon roll calls, to call the names
of the members of the Board of Trustees in alphabetical order.
E.
F.
Reconsideration of votes. It shall be in order for any member if
in the majority to move for the reconsideration of any vote in question
at the same meeting or at the next succeeding regular or adjourned
meeting. A motion to reconsider being put and lost shall not be renewed.
G.
Call for the previous question. Any member desirous of terminating
the debate may call the previous question when the question announced
by the President shall be "Shall the main question be put?" If a majority
of the members present vote in the affirmative the main question shall
be put without further debate, and its effect shall be to put an end
to all debate and bring the Board to a direct vote, first upon the
pending amendment, and then upon the main question.
H.
Suspension of rules. These rules or any part thereof may be temporarily
suspended in connection with any matter under consideration by a recorded
vote of 2/3 of the members present.
A.
The President shall appoint the members of the standing and special
committees, and designate the Chairman of each committee.
B.
The standing committees shall be:
(1)
Finance and Purchasing.
(2)
Wastewater Plant and Sewer Mains.
(3)
Streets and Sidewalks.
(4)
Police and Fire.
(5)
Parks and Recreation.
(6)
Health and Human Resources. This committee shall:
[Amended 7-11-2019 by Ord. No. 438; 6-1-2023 by Ord. No. 2023-03]
(a)
Formulate
and recommend to the Village Board policy, rules, regulations, and
ordinances for the orderly management of all Village employees; however,
these duties shall be at all times subject to and limited by requirements
of any collective bargaining agreement entered into by the Village;
(b)
Formulate
and recommend to the Village Board an employee performance evaluation
form, and assist the Village Board, when so requested by the Village
Board, in the performance evaluation of all Village employees;
(c)
Formulate
and recommend to the Village Board a comprehensive set for job descriptions
for all Village employment positions;
(d)
Assist
the Village Board, when so requested by the Village Board, in the
selection, screening, and interview process related to the hiring
of Village personnel;
(e)
Keep
such records as are necessary to the conduct of its business, including
but not limited to minutes of all meetings;
(f)
Be
comprised of the Village President and two trustees appointed by the
Village President.
(7)
Water
Utility.
[Added at time of adoption of Code (see Ch. 1, General Provisions,
Art. III)]
C.
In addition to these Village Board committees, the Village Board
may create additional or other committees as they deem appropriate.
[Added 8-3-2022 by Ord. No. 2022-10]
The Village Board of the Village of Footville believes that
in order to execute the duties of their elective office and add to
the diversity of thought and opinion in deliberations, it is expected
that members be physically present at all meetings. The Village Board,
however, recognizes that members may not be able to be physically
present at all meetings and that technology has made it possible for
individuals to interact with others from remote locations. Therefore,
a member of the Village Board may be allowed to participate in a meeting
of the full Village Board or a standing committee through the use
of technology, with the adherence to the following guidelines and
approval of the Village President:
A.
A physical quorum must be present.
B.
Provided a quorum is physically present, a Board Member may attend
a meeting remotely if they are prevented from physically attending
due to:
(1)
Personal illness or disability;
(2)
Employment purpose or Village business;
(3)
A family member illness or emergency;
(4)
Personal health concerns during a global pandemic; or
(5)
Upon the approval of the Village President for any other reason,
including but not limited to, not being physically present within
the Village.
C.
Board members participating remotely shall do so for the entire open
session.
D.
No Board member shall participate remotely more than two times during
a calendar year. However, the Village Board may, by majority vote,
allow a Board member to participate remotely more than two times when
conditions or circumstances justify such added remote participation.
E.
Members of the Village Board who desire to participate in a meeting
remotely shall notify the Village President and Village Clerk at least
one business day in advance of the meeting in question.
F.
Members of the Village Board participating by remote access shall
be considered present and shall be entitled to participate in the
meeting if the following apply:
(1)
Such member is able to hear other members of the Village Board and
members of the public who are recognized by the Village Board to speak.
(2)
The public and other members of the Village Board are able to hear
the member of the Board who is not physically present at the meeting.
(3)
If remote access fails during discussion pending an action item,
that failure ends the remote participating in the meeting on the topic
and precludes further participation in voting at that meeting on that
single topic. If remote access is reestablished, members may rejoin
discussion and action on subsequent items.
(4)
If for any reason the remote access, in full or in part with the
member, malfunctions before the adjournment of the meeting, the meeting
shall continue.
G.
Remote participation in Board meetings is limited to the Board member
and professionals working with or for the Village approved by the
Village President. Public input will not be taken remotely.
H.
Remote participation is not allowed for portions of Village Board
meetings held in closed session.
