[HISTORY: Adopted by the Board of Trustees of the Village
of Westville as Ch. 1, Art. II, Div. IV, § 1-2-26, of the
2015 Code. Amendments noted where applicable.]
(65 ILCS 5/8-9-1 and 8-9-2)
Any work or other public improvement which is not to be paid
for in whole or in part by special assessment or special taxation,
and all purchases of and contracts for supplies, materials, and services,
shall, except as specifically provided herein, be based whenever possible
on competitive bids.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
All work or other public improvement which is not to be paid
for in whole or in part by special assessment or special taxation,
and all purchases, orders or contracts for supplies, materials, equipment
or contractual services, except as otherwise provided herein, when
the estimated cost thereof shall exceed $25,000, shall be purchased
from the lowest responsible bidder, after due notice inviting bids,
unless competitive bidding is waived by a vote of 2/3 of the Trustees
then holding office.
Notice inviting bids shall be published at least once in a newspaper
with general circulation within the Village. The Village shall also
advertise all pending work or purchases by posting a notice on the
public bulletin board in the Village Hall.
The newspaper notice required herein shall include a general
description of the work to be performed or the articles to be purchased,
shall state where specifications may be secured, and the time and
place for opening bids.
When deemed necessary by the Board of Trustees, bid deposits
shall be prescribed in the public notices inviting bids. Unsuccessful
bidders shall be entitled to the return of their bid deposits upon
the award of the contract by the Board of Trustees. A successful bidder
shall forfeit any bid deposit required by the Board of Trustees upon
failure on his part to enter into a contract within 10 days after
the award.
A.
Sealed. Bids shall be submitted sealed to the Village and shall be
identified as bids on the envelope.
B.
Opening. Bids shall be opened in public at the time and place stated
in the public notice.
C.
Tabulation. A tabulation of all bids received shall be made by the
Board of Trustees or by a Village employee, in which event a tabulation
of the bids shall be furnished to the Board of Trustees at its next
regular meeting.
The Village shall have the authority to reject all bids or parts
of all bids when the public interest will be served thereby.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
The Village shall not accept the bid of a contractor who is
in default on the payment of taxes, license fees or other monies due
the Village.
A.
Authority in Village. The Board of Trustees shall have the authority
to award contracts within the purview of this section.
B.
Lowest responsible bidder. Contracts shall be awarded to the lowest
responsible bidder on the basis of the bid that is in the best interest
of the Village to accept. In awarding the contract, in addition to
price, the Board of Trustees shall consider:
(1)
The ability, capacity and skill of the bidder to perform the contract
or to provide the service required;
(2)
Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference;
(3)
The character, integrity, reputation, judgment, experience and efficiency
of the bidder;
(4)
The quality of the performance of previous contracts or services;
(5)
The previous and existing compliance by the bidder with laws and
ordinances relating to the contract or service;
(6)
The sufficiency of the financial resources and ability of the bidder
to perform the contract or provide the service;
(7)
The quality, availability and adaptability of the supplies or contractual
services to the particular use required;
(8)
The ability of the bidder to provide future maintenance and service
for the use of the subject of the contract;
(9)
The number and scope of conditions attached to the bid;
(10)
Whether the bidder has furnished a certificate of insurance
indicating worker's compensation and employers' liability coverage
and the policy limits for such coverage.
C.
Performance bonds. The Board of Trustees shall have the authority
to require a performance bond, before entering into a contract, in
such amounts as it shall find reasonably necessary to protect the
best interests of the Village.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
All work and purchases of supplies, materials and services of
less than the estimated value of $25,000 shall be made in the open
market, without newspaper advertisement and without observing the
procedure prescribed by this chapter for the award of formal contracts.
All contracts for professional services, including, but not
limited to, attorneys, engineers, real estate appraisers and architects
and any other profession whose ethical code involved prohibits or
discourages involvement in normal bidding procedures, may be entered
into by the Village without observing the bidding procedures prescribed
by this chapter for the award of formal contracts.
In case of an apparent emergency which requires immediate work
or purchase of supplies, materials or services, the Board of Trustees
shall be empowered to secure by open market procedure as herein set
forth, at the lowest obtainable price, any work, supplies, materials
or services, regardless of the amount of the expenditure.
The Village shall have the authority to join with other units
of government in cooperative purchasing plans when the best interests
of the Village would be served thereby.