[Adopted 12-8-2015 by Ord. No. 2015-2900]
Editor's Note: This ordinance also repealed former Ch. 145, Volunteers, adopted and/or amended 8-23-2004 by Ord. No. 2010-08-23-04.
As used in this Chapter, the following term shall have the prescribed meaning:
- A person who, of his/her free will, provides services to the City without receiving monetary or material compensation, except that an appointee to a City board or commission shall not be considered a volunteer for the purposes of this Chapter.
The Mayor or the Board of Aldermen shall have authority to designate those City activities, programs, workplaces and facilities for, or at, which volunteers can be utilized, to designate a person as a volunteer and to terminate a volunteer's services.
With regard to the City's public parkland, the Park and Recreation Board shall have authority to designate those City activities, programs, workplaces and facilities for, or at, which volunteers can be utilized, to designate a person as a volunteer and to terminate a volunteer's services.
Volunteer services cannot be used in a manner that would result in an existing City employee losing his or her employment with the City, nor can City employees volunteer in their existing job positions.
Volunteers shall agree to indemnify and hold harmless the City of Greenwood, its officers, employees and agents, based upon a form to be provided by the City.
Volunteers who have not yet attained the age of eighteen (18) years must have written consent of a parent or legal guardian before being assigned to any volunteer services. Students volunteering for service learning credit hours for their school must submit their school name and contact information before being assigned to any volunteer services.
Family members of City employees and elected and appointed officials of the City may provide services to the City as a volunteer, except when to do so may create a conflict of interest.
Volunteers must recognize the importance of acting in a manner that merits public trust and confidence. Each volunteer must act in all matters in a manner that will safeguard the reputation and integrity of the City and will preserve and strengthen public confidence. Volunteers must refrain from engaging in any transaction in which personal interests conflict, potentially conflict or appear to conflict with those of the City.
An actual or potential conflict of interest occurs when a volunteer is in a position to influence a decision that may result in a personal gain for the volunteer or for a relative or business partner as a result of City business dealings. For the purposes of this Section, a relative is a person who is related by blood or marriage, or whose relationship with the volunteer is similar to that of persons who are related by blood or marriage.
No volunteer shall accept payment of any kind (including gifts, cash, discounts, concessions, services or other similar item or benefits) for services rendered as part of his or her volunteer service, except as may be authorized in Section 145.130.
No volunteer shall, when acting on his or her own behalf or when acting on behalf of another person, business or organization, attempt to influence the City's position on any issue, matter or transaction nor participate in any discussions pertaining to a related organization.
No volunteer shall use any information learned or acquired while serving as a volunteer, not otherwise available to the public, for the purposes of financial or other gain or advantage for the volunteer, a family member, or another business, charitable, religious or other organization or for any other purpose not specifically approved by the City.
No volunteer shall prevent or hinder the City from seeking competitive bids or proposals or shall attempt to divert business or personnel from the City.
No volunteer shall use City stationery or any title of the City or refer to the City or misidentify himself or herself as an employee in connection with any matter or to express an opinion on the City's behalf without authorization from the person or board that authorized his or her volunteer status.
All volunteers must, at the request of the Mayor or Board of Aldermen, submit to a criminal background check to determine the person's fitness for volunteer service based upon the results of the criminal background check.
Volunteers are responsible for maintaining the confidentiality of all confidential or privileged information and documents to which they have or have had access while serving as volunteers.
Each volunteer who is accepted must have a City employee or City elected or appointed official assigned to provide daily supervision and direction for that volunteer. The assigned person shall:
Be responsible for day-to-day management and guidance of the volunteer;
Provide the necessary equipment, clothing, tools, gear, and materials for the task;
Be available to the volunteer for consultation and assistance; and
Provide a copy of this Chapter to the volunteer prior to work being performed.
A volunteer must dress appropriately for the conditions and performance of the volunteer's duties. A volunteer that serves in a capacity of a presenter, speaker or other face-to-face contact with members of the public will wear a "Volunteer" identification badge upon request. A volunteer who works as support in an office situation will dress according to the standards of the particular office to which he or she is assigned. Individual volunteers will be informed of the dress standard for their duties at the time of assignment.
A volunteer does not have the authority to give direction to any City employee or City elected or appointed official or other City volunteers.
Volunteers may be eligible for reimbursement of preapproved, actual out-of-pocket expenses incurred while engaging in volunteer service. All actual out-of-pocket expenses for which reimbursement is sought must be supported by receipts.
The City may provide a volunteer access to computers and the Internet to assist a volunteer in performing his or her duties. However, no volunteer shall be granted access to the City's electronic communication system or any other access to confidential information or documents.
A person's ability to serve as a volunteer can be terminated by the person or board authorized by Section 145.020 to designate the person as a volunteer at any time and for any reason without any showing of cause to the volunteer.