[Adopted 12-8-2015 by Ord. No. 2015-2900[1]]
[1]
Editor's Note: This ordinance also repealed former Ch. 145,
Volunteers, adopted and/or amended 8-23-2004 by Ord. No. 2010-08-23-04.
As used in this Chapter, the following term shall have the prescribed
meaning:
A person who, of his/her free will, provides services to
the City without receiving monetary or material compensation, except
that an appointee to a City board or commission shall not be considered
a volunteer for the purposes of this Chapter.
A.Â
The Mayor or the Board of Aldermen shall have authority to designate
those City activities, programs, workplaces and facilities for, or
at, which volunteers can be utilized, to designate a person as a volunteer
and to terminate a volunteer's services.
B.Â
With regard to the City's public parkland, the Park and Recreation
Board shall have authority to designate those City activities, programs,
workplaces and facilities for, or at, which volunteers can be utilized,
to designate a person as a volunteer and to terminate a volunteer's
services.
Volunteer services cannot be used in a manner that would result
in an existing City employee losing his or her employment with the
City, nor can City employees volunteer in their existing job positions.
Volunteers shall agree to indemnify and hold harmless the City
of Greenwood, its officers, employees and agents, based upon a form
to be provided by the City.
Volunteers who have not yet attained the age of eighteen (18)
years must have written consent of a parent or legal guardian before
being assigned to any volunteer services. Students volunteering for
service learning credit hours for their school must submit their school
name and contact information before being assigned to any volunteer
services.
Family members of City employees and elected and appointed officials
of the City may provide services to the City as a volunteer, except
when to do so may create a conflict of interest.
A.Â
Volunteers must recognize the importance of acting in a manner that
merits public trust and confidence. Each volunteer must act in all
matters in a manner that will safeguard the reputation and integrity
of the City and will preserve and strengthen public confidence. Volunteers
must refrain from engaging in any transaction in which personal interests
conflict, potentially conflict or appear to conflict with those of
the City.
B.Â
An actual or potential conflict of interest occurs when a volunteer
is in a position to influence a decision that may result in a personal
gain for the volunteer or for a relative or business partner as a
result of City business dealings. For the purposes of this Section,
a relative is a person who is related by blood or marriage, or whose
relationship with the volunteer is similar to that of persons who
are related by blood or marriage.
C.Â
No volunteer shall accept payment of any kind (including gifts, cash, discounts, concessions, services or other similar item or benefits) for services rendered as part of his or her volunteer service, except as may be authorized in Section 145.130.
D.Â
No volunteer shall, when acting on his or her own behalf or when
acting on behalf of another person, business or organization, attempt
to influence the City's position on any issue, matter or transaction
nor participate in any discussions pertaining to a related organization.
E.Â
No volunteer shall use any information learned or acquired while
serving as a volunteer, not otherwise available to the public, for
the purposes of financial or other gain or advantage for the volunteer,
a family member, or another business, charitable, religious or other
organization or for any other purpose not specifically approved by
the City.
F.Â
No volunteer shall prevent or hinder the City from seeking competitive
bids or proposals or shall attempt to divert business or personnel
from the City.
G.Â
No volunteer shall use City stationery or any title of the City or
refer to the City or misidentify himself or herself as an employee
in connection with any matter or to express an opinion on the City's
behalf without authorization from the person or board that authorized
his or her volunteer status.
All volunteers must, at the request of the Mayor or Board of
Aldermen, submit to a criminal background check to determine the person's
fitness for volunteer service based upon the results of the criminal
background check.
Volunteers are responsible for maintaining the confidentiality
of all confidential or privileged information and documents to which
they have or have had access while serving as volunteers.
A.Â
Each volunteer who is accepted must have a City employee or City
elected or appointed official assigned to provide daily supervision
and direction for that volunteer. The assigned person shall:
1.Â
Be responsible for day-to-day management and guidance of the
volunteer;
2.Â
Provide the necessary equipment, clothing, tools, gear, and
materials for the task;
3.Â
Be available to the volunteer for consultation and assistance;
and
4.Â
Provide a copy of this Chapter to the volunteer prior to work
being performed.
A volunteer must dress appropriately for the conditions and
performance of the volunteer's duties. A volunteer that serves
in a capacity of a presenter, speaker or other face-to-face contact
with members of the public will wear a "Volunteer" identification
badge upon request. A volunteer who works as support in an office
situation will dress according to the standards of the particular
office to which he or she is assigned. Individual volunteers will
be informed of the dress standard for their duties at the time of
assignment.
A volunteer does not have the authority to give direction to
any City employee or City elected or appointed official or other City
volunteers.
Volunteers may be eligible for reimbursement of preapproved,
actual out-of-pocket expenses incurred while engaging in volunteer
service. All actual out-of-pocket expenses for which reimbursement
is sought must be supported by receipts.
The City may provide a volunteer access to computers and the
Internet to assist a volunteer in performing his or her duties. However,
no volunteer shall be granted access to the City's electronic
communication system or any other access to confidential information
or documents.
A person's ability to serve as a volunteer can be terminated by the person or board authorized by Section 145.020 to designate the person as a volunteer at any time and for any reason without any showing of cause to the volunteer.
