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Village of Whitefish Bay, WI
Milwaukee County
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[Adopted as Secs. 1.01 to 1.09 of the Codification]
[Amended by Ord. No. 1771; Ord. No. 1810]
Regular meetings of the Village Board shall be held in the Village Hall, located at 5300 North Marlborough Drive in said Village, at a time posted at least 24 hours in advance.
A. 
On the first and third Monday of each month, from September through May;
B. 
On the first Monday of each month during the months of June, July and August; and
C. 
On any other day when the Village Board, at its last previous meeting, adjourns to that date;
D. 
Provided, however, that if a particular Monday falls on New Year's Day (January 1), July 4, or Labor Day (first Monday in September), then such meeting will be held on the succeeding Tuesday;
E. 
Provided, further, that said meetings may be held at other locations when required because of space or other considerations, providing that the notice of said meeting indicates the specific location;
F. 
Provided, further, that if unforeseen large attendance makes another location which provides larger space preferable, then the meeting may be moved to the other location, providing that notice be prominently posted at the Village Hall which clearly indicates the new location. The time of the meeting shall be delayed to allow for travel from the Village Hall to the new location;
G. 
Provided, further, that the meeting may be cancelled 24 hours in advance by concurrence of the President and Village Manager or Finance Manager, for lack of current business, lack of quorum, coverage by a special meeting, hardship, or emergency.
H. 
Unless a standing or special committee is responsible for an item of business before the Village Board, the Village Board may take up any item of business without the item having been referred to the Village Board by a committee.
[Amended by Ord. No. 1771; Ord. No. 1810]
A. 
All special meetings of the Village Board shall be held at the place where regular meetings of the Board are held unless otherwise specified in the call and notice of the special meeting. Special meetings may be called by any two trustees in writing, filed with the Clerk-Treasurer, who shall thereupon seasonably notify all of the trustees, including the President, of the time, purpose and place thereof, by causing written notice of such meeting to be delivered to each member of the Board personally if he can be found, and if the President or Trustee cannot be found, by leaving a copy of such notice at the usual place of abode of such member in the presence of a member of the family of such member of suitable age and discretion, or if no such family member can be found, then by mailing such notice to such member by registered mail; the Clerk-Treasurer is hereby required to cause an affidavit showing the service of such notice as above provided for, to be filed in his office prior to the time fixed for such special meeting; the Clerk-Treasurer shall give such notice immediately upon the call for such meeting being filed with him.
B. 
Unless a standing or special committee is responsible for an item of business before the Village Board, the Village Board may take up any item of business without the item having been referred to the Village Board by a committee.
Special meetings may be held without the notice specified in § 1-2 of this chapter when all members of said board are present in person and consent in writing to the holding of said meeting, such written consent to be filed with the Clerk-Treasurer prior to the calling of said meeting.
Four trustees, including the Village President, shall constitute a quorum, but a lesser number may adjourn from time to time or compel the attendance of absent members.
[Amended by Ord. No. 1771]
A. 
The business of the Village shall be conducted in the following order:
(1) 
Roll call (required).
(2) 
Consent agenda (optional).
(3) 
Report of Village officers (optional).
(4) 
Petitions and communications (optional).
(5) 
General business (required).
(6) 
Adjourn (required).
B. 
Change in order of business. The Board may take up business in any order it sees fit, unless there be objection by any member of the Board.
[Amended by Ord. No. 1771]
A. 
Control of meeting. The President shall, by virtue of his office, be a trustee and shall have a vote as such. The President shall preserve order and conduct the proceedings of the Board. A member may appeal from the decision of the presiding officer. Such appeal is not debatable and must be sustained by a majority of the members present, exclusive of the presiding officer.
B. 
Absence of President. In the event of the absence, sickness or incapacity of the Village President for any reason which prevents the President from attending any meeting of the Village Board, or in the event the President is away from the Village in time of emergency, the powers and duties of the President shall be assigned and carried out during such absence, sickness or incapacity of the President, by the longest-serving trustee, or by the chairmen of Village committees, in the following order:
(1) 
Finance and Claims;
(2) 
Zoning, Parks and Buildings;
(3) 
Public Works, Utilities and Streets;
(4) 
Public Safety;
(5) 
Personnel and Publicity;
(6) 
Health.
C. 
Participation in debate. The presiding officer may speak upon any question or make any motion if the presiding officer vacates the chair and designates a trustee to preside temporarily.
[Amended by Ord. No. 1771; Ord. No. 1810]
A. 
Appointments. All appointments to the Village Board committees may, at the Board's option, be made by a majority vote of all of the members of said board, and by a like vote the membership of such committees shall be changed from time to time, but unless so changed all such appointments shall terminate on the date of the annual Village election.
B. 
Standing committees. Standing committees shall be empowered to meet together as a committee of the whole of the Village Board. The standing committees of the Board shall consist of the following committees, which are comprised of three Board members and two citizen members which shall have general charge of and to which there shall be referred, when deemed advisable, questions pertaining to the subject matter appearing under the designation of said committees as follows:
(1) 
Public works, utilities, and streets.
(a) 
Construction and maintenance of streets and sidewalks.
(b) 
Control of utilities in streets.
(c) 
Snow and ice removal from streets and walks.
(d) 
Streetlighting extensions and maintenance.
(e) 
Sanitary sewer, storm sewer, and water main construction and maintenance
(f) 
Administration and management of Village utilities and other public utilities operating within the Village.
(g) 
Mass transit facilities.
(h) 
Capital program and project planning and recommendations.
(i) 
Infiltration and inflow programs.
(j) 
Recommendations regarding selection of public works director and engineering consultants.
C. 
Special committees.
(1) 
The Village Board may provide for such special committees as it may from time to time determine.
(2) 
Special committees shall be empowered to meet together as a committee of the whole by the Village Board.
D. 
Village Manager. The Village Manager shall be a member ex officio of each committee but without vote.
On all questions, it shall be in order to call for a division or for the ayes and noes, if made previous to the decision of the President.
Every member shall vote when a question is put, unless the Board shall excuse him.
No member shall speak more than twice on the same question except by leave of the Board.
Every petition or other writing of any kind, addressed to the Village Board or to the Clerk-Treasurer or other Village officer for references to the Village Board, shall be delivered by the Clerk-Treasurer or such other Village officer to the President or Acting President as soon as convenient after receipt of same, and in any event, prior to or at the opening of the next meeting of the Village Board following receipt of same. Every such petition, or other writing, and every paper, communication or other proceeding which shall come before the Board for action may be referred by the President or Acting President, without motion, to the appropriate committee or officer, unless objected to by some member of the Board.
When a question is in debate, no action shall be in order except: to adjourn; to lay on the table the previous question; to postpone to a certain date; to refer to a standing, select or special committee; to amend; to postpone indefinitely; and these several motions shall have precedence in the order in which they stand.
It shall be in order for any member if in the majority to move for the reconsideration of any vote in question at the same meeting or at the next succeeding regular or adjourned meeting. A motion to reconsider being put and lost shall not be renewed.
[Amended by Ord. No. 1771]
Any member desirous of terminating the debate may call the question. If a majority of the members present vote in the affirmative, the main question shall be put to a vote without further debate, and its effect shall be to put an end to all debate and bring the Board to a direct vote, first upon any pending amendment and then upon the main question.
The deliberations of this board while in session shall be governed by the manual of parliamentary practice commonly known as "Robert's Rules of Order," except when otherwise limited or modified by this chapter.
No business shall be considered by the Board unless presented by a member of the Board and properly noticed under the Wisconsin Open Meetings Law.[1]
[1]
Editor's Note: See Chapter 19, Subchapter V, Wis. Stats.
Any of the provisions of §§ 1-8 through 1-15, both inclusive, of this chapter may be suspended temporarily by a majority of the members present at any meeting.
[Amended by Ord. No. 1823]
When required by law or ordinance, notices including agendas and minutes of meetings shall be published by posting in at least one public place in the Village likely to give notice to persons affected and electronically on the Village Internet website, and at two additional locations and in a published newspaper if required by statute based on the nature of the meeting or actions taken.
[Amended by Ord. No. 1823]
A. 
The Village Board is empowered to declare by ordinance or resolution an emergency existing within the Village whenever conditions arise, either within the Village or within other municipalities or areas, by reason of war, conflagration, flood, heavy snow storm, blizzard, catastrophe, disaster, riot or civil commotion, acts of God, and including conditions, without limitation or restriction because of enumeration, which impair transportation, food or fuel supplies, medical care, fire, health or police protection or other vital facilities of the Village, or endanger the health or police protection or other vital facilities of the Village, or endanger the health, welfare or safety of persons or property in the Village. The period of such emergency shall be limited by such ordinance or resolution to the time during which such emergency conditions exist or are likely to exist. Even though none of the conditions exist which authorize a declaration of an emergency under this provision, an emergency may be declared if there are reasonable grounds for belief that any one or more of said conditions is impending or threatened.
B. 
The emergency power of the Village Board herewith conferred shall include such general authority to order, by ordinance or resolution, whatever is necessary and expedient for the health, safety, welfare and good order of the Village in such emergency, and shall include such authority as is necessary and expedient without limitation or restriction because of enumeration and shall include the power to bar, restrict or remove all unnecessary traffic, both vehicular and pedestrian, from the streets and highways in the Village, notwithstanding any provision of Chapters 341 to 349, Wis. Stats., or any other provisions of law, or ordinances of this Village.
C. 
The President or Acting President shall exercise by proclamation all of the powers herewith conferred upon the Village Board which within the discretion of the President or Acting President are necessary and expedient for the purposes herein set forth whenever, because of such emergency conditions, the Village Board shall be unable to meet with promptness or because of the existence or threat of such conditions the action is reasonably necessary prior to a meeting of the Village Board. Any such proclamation by the President or acting President shall be subject to ratification, alteration, modification or repeal by the Village Board as soon as the Village Board shall be able to meet, but such ratification, alteration, modification or repeal by the Village Board shall not affect the validity or force or effect of any such prior proclamation by the President or acting President.
D. 
Public notice of the adoption of any ordinance or resolution or the issuance of any proclamation pursuant to the authority above given shall be given promptly in a manner which reasonably can be considered will advise the residents of the Village of the adoption of such resolution, ordinance or issuance of such a proclamation, such as, but not limited to, news accounts or advertisements in the press, on television and over radio stations and posting in places in the Village likely to give notice to persons affected, and electronically on the Village Internet website.