A.
There shall
be an Executive Department, under the direct supervision of the City
Manager, who shall be responsible for human resource, legal, economic
development and information systems functions and who shall administer
the functions of the Department with appropriate supervisory, clerical
and labor staff.
B.
The duties
of the Executive Department shall include, but are not limited to:
(1)
Human resource functions.
(a)
Establish and operate a merit system of personnel administration, including a uniform classification and compensation plan, as prescribed by § C7-2 of the City Charter.
(b)
Prepare and maintain all personnel records and systems and work to
ensure compliance with all applicable federal and state laws.
(c)
Establish and operate a risk management and safety program for all
City employees.
(2)
Legal functions.
(a)
Represent the City in all matters in which the City has an interest
coming before any court, tribunal, or quasi-judicial or legislative
body, except in such cases as other arrangements may be specifically
made by the City Manager and/or City Council.
(b)
Advise the City Manager, Mayor, City Council and department heads
in all cases when a legal opinion is required, in writing, insofar
as practicable.
(c)
Draft all deeds, leases, contracts, ordinances, and such other legal
instruments as required on behalf of the City.
(d)
Examine and approve all deeds, leases and other legal instruments
tendered by the City prior to their acceptance.
(e)
Call to the attention of the City Manager or City Council all matters
of law affecting the City.
(f)
Render legal counsel and service in person or by nominee as may be
related to this office, upon direction of the City Manager.
(3)
Business development functions.
[Amended 7-12-2023 by Ord. No. 2023.06.14-006]
(a)
Coordinate and direct a program for the promotion of the development
of industry and business in the City of Dover.
(b)
Provide encouragement and assistance to new businesses and industries
seeking to move to the City of Dover and work to promote and provide
support for the retention of existing businesses and industries within
the City.
(4)
Information systems functions.
(a)
Maintain close coordination with department heads to establish information
technology requirements.
(b)
Establish information technology procedures.
(c)
Provide advice on feasibility of desired information technology products.
(d)
Perform system analysis and design, establish and monitor information
networks, write computer software, test and debug computer software
and complete system documentation.
(e)
Prepare and administer the DoverNet budget.
(f)
Maintain the technical reference library.
A.
There
shall be a Finance Department, under the direct supervision of a Finance
Director, who shall be responsible for accounting, purchasing, tax
collection, treasurer, assessment, water/sewer billing, audit, City
Clerk services, elections and budget functions and who shall administer
the functions of the Department with appropriate supervisory, clerical
and labor staff.
B.
The
Finance Director, Treasurer, City Clerk/Tax Collector, Deputy Tax
Collector, Deputy City Clerk and such other officers and employees
within the Finance Department handling and responsible for City moneys
shall be bonded in such amounts as required by law and prudent fiscal
management.
C.
The
duties of the Finance Department shall include, but are not limited
to:
(1)
City Clerk functions.
(a)
Prepare, maintain, publish and index all proceedings of the City
Council.
(b)
Arrange for all elections, maintain all election records and have
custody of all property used in connection therewith.
(c)
Obtain and maintain all statistics on births, marriages and deaths
as required by law.
(d)
Maintain a list of names, contact information and the expiration
of terms of all members of boards and commissions.
(e)
File and preserve all contracts, bonds, oaths of office and other
documents as required by law.
(f)
Issue licenses and permits as required by law.
(g)
Collect fees and receipts from all City departments and deposit these
collections with the City Treasurer.
(h)
Maintain custody of the official City Seal.
(i)
Promptly notify the City Manager and board chairpersons of City Council
actions of concern to the board members, department heads and/or employees
under their jurisdiction.
(j)
Keep the official Dover Code book of the City up-to-date, and maintain
a record of all amendments thereto.
(2)
Accounting, water and sewer billing, and audit services functions.
[Amended 2-12-2020 by Ord. No. 2020.01.08-001]
(a)
Preaudit and approve all purchases.
(b)
Approve all authorized claims against the City before authorizing
payment.
(c)
Post-audit all receipts and disbursements.
(d)
Maintain the financial accounts of the City and exercise accounting
control over them.
(e)
Prepare financial reports as required by the City Manager.
(3)
Treasurer functions.
(a)
Have all the statutory powers and perform all the statutory duties
of city or town treasurers.
(b)
Have custody of all City funds, investments and securities, including
the deposit, withdrawal and recording thereof, as required by law.
(c)
Keep records of the trust funds and invest them as permitted by law.
(d)
Carry out the duties of treasurers of municipal corporations as set forth in RSA Chapter 33, Municipal Finance Act, and any amendments thereto, relating to bonds, notes and records thereof, and all other statutory requirements of city or town treasurers.
(e)
Sign all checks, drafts, notes and bonds of the City.
(f)
Deposit all public moneys daily in the depositories designated by
the City Council.
(g)
Deposit all moneys received from parking meters in a separate account,
which money shall be used exclusively for the purposes provided by
law.
(h)
Maintain a register of all bonds and notes of the City, as required
by law.
(i)
Maintain all City employee earning records, including records of
all deductions from earnings for retirement, social security, applicable
insurance, United States savings bonds and any other purposes.
(j)
Negotiate loans and borrowing moneys upon the authorization of the
City Council and City Manager.
[Added 2-12-2020 by Ord.
No. 2020.01.08-001]
(4)
Tax collection functions.
(a)
Have all the statutory powers, and perform all statutory duties of
city or town tax collectors.
(b)
Mail out all tax notices.
(c)
Collect all accounts due the City, including taxes, rentals, water
and sewer charges, resident taxes, licenses and fees, unless otherwise
provided.
(d)
Maintain accurate records pertaining to the collection function.
(e)
Turn over daily to the City Treasurer all moneys received, and record
and account for all moneys on the date received.
(f)
Collect fees for the registration of motor vehicles as required by
law.
(g)
Conduct all tax sales of property and execute Tax Collector's deeds
in accordance with applicable law.
(5)
Assessment functions.
(a)
Have all the statutory powers and perform all statutory duties of
city assessors.
(b)
Carry out the duties relative to taking the inventory and the appraisal
for taxation and to the assessment and abatement of taxes and issuing
warrants for the collection of taxes as required by law.
(c)
Prepare all assessments, tax rolls and tax notices.
(d)
Check all property transfers and maintain all property records.
(e)
Prepare and maintain up-to-date tax maps, assessment records, cards
and all other necessary records.
(f)
Assure that all taxable property is being accurately reported.
(6)
Purchasing functions.
(a)
Receive all requests for supplies, materials, service and equipment
from the various departments.
(b)
Advertise all items to be purchased by competitive bids as required
by law and the Charter.
(c)
Receive and tabulate bids, make recommendations and award bids and
contracts.
(d)
Develop and distribute the proper forms to effectuate centralized
purchasing.
(e)
Advise department heads on methods of standardizing purchases and
utilizing quantity prices.
(f)
Follow the purchasing procedure as set forth by the Charter and ordinance.
(g)
Maintain custody of all insurance policies.
[Added 2-12-2020 by Ord.
No. 2020.01.08-001]
[Amended 7-12-2023 by Ord. No. 2023.06.14-006]
A.
There shall be a Fire and Rescue Department, under the direct supervision
of a Fire and Rescue Chief, who shall be responsible for fire and
emergency medical services, and emergency management functions and
who shall administer the functions of the Department with appropriate
supervisory, clerical and labor staff. The Fire and Rescue Chief shall
have all the powers conferred upon fire wardens and fire chiefs by
law (see, e.g., RSA 154:2; 155-A:7, I), and may delegate inspections
and enforcement functions and duties to duly authorized subordinates
within the Fire and Rescue Department or the Planning and Community
Development Department. The Fire and Rescue Chief shall be the Emergency
Management Director, with all duties and powers associated with the
position pursuant to state law.
B.
The duties of the Fire and Rescue Department shall include, but are
not limited to:
(1)
Extinguish fires and endeavor to protect life and property against
fires.
(2)
Provide
emergency and nonemergency medical aid and transportation to local
hospitals.
(3)
Plan,
organize and direct matters related to emergency management and preparedness
for natural and man-made disasters.
(4)
Prepare
and maintain all Fire and Rescue Department records as required.
(5)
Mitigate
minor hazardous materials leaks and spills, and coordinate the response
to major hazardous material incidents.
(6)
Educate
the public on matters related to fire and life safety along with self-preparedness
for natural and man-made disasters.
(7)
Care
for and maintain all property and equipment assigned to the Fire and
Rescue Department.
(8)
Issue
fire permits as necessary and appropriate.
(9)
Plan
and carry out a training program of instruction for all regular and
call fire and rescue personnel.
(10)
Cooperate
with surrounding communities through mutual-aid programs so that additional
firefighting and emergency medical personnel and equipment may be
made available when needed.
A.
There shall be a Public Welfare Department, under the direct supervision
of a Director of Public Welfare, who shall be responsible for providing
public welfare and benefit functions and who shall administer the
functions of the Department with appropriate supervisory, clerical
and labor staff.
B.
The duties of the Public Welfare Department shall include, but are
not limited to:
(1)
Plan, budget, report on and control the City welfare program.
(2)
Investigate all requests for relief and authorize such relief aid
as may be deemed necessary.
(3)
Exercise all powers and perform all duties conferred or imposed by
law upon overseers of the poor.
(4)
Keep full and accurate records of the persons fully supported and
the travelers and vagrants lodged at the expense of the City, together
with the amount paid by them for such support and relief, and make
such reports as required by law.
(5)
Administer and coordinate all grants and subsidies as may be established
or awarded by the City of Dover for the purpose of supporting and
promoting the maintenance and development of social service agencies
which provide direct support and services to the people of Dover.
A.
There shall be a Public Library Department, under the direct supervision
of a Director of Public Library, who shall be responsible for providing
library service functions and who shall administer the functions of
the Department with appropriate supervisory, clerical and labor staff.
B.
The duties of the Public Library Department shall include, but are
not limited to:
(1)
Select and procure books, magazines, periodicals and other printed,
imaged or electronic material for use by library patrons.
(2)
Catalog and classify all printed, imaged and electronic material
stored in the public library and available for use.
(3)
Circulate printed, imaged and electronic material designated for
loan and/or authorized online access.
(4)
Provide a reference service for answering requests for specific information.
(5)
Distribute printed materials by the establishment and maintenance
of branch libraries, when such are approved by the City Manager and
City Council.
(6)
Promote the availability of the library material to stimulate a wider
general interest in its use.
(7)
Promote special reading services for children and young people to
aid in development of desirable reading habits.
(8)
Maintain and care for all property assigned to the library.
(9)
Prepare and maintain all records pertaining to the Public Library
Department.
C.
Depository and reference library.
(1)
The Dover Public Library is hereby designated as a depository and
reference library for City documents hereinafter identified. The head
of each City department and division, board, commission and committee
shall promptly send or deliver to the Public Library, as soon as printed
or otherwise reproduced at the expense of the City, one copy of each
special study, consultant report, newsletter, brochure or other document
intended for public distribution. Such reports shall be preserved
for the use of the City Council, City officials and employees and
the general public.
(2)
Any department, division, board, commission or committee which concludes
that compliance with the requirements of this subsection shall produce
a hardship may request exemption from the City Manager.
(3)
Nothing in this subsection shall be construed to conflict with the
duties of the City Clerk as set forth in the New Hampshire Statutes
or elsewhere in these City ordinances.
A.
There shall
be a Community Services Department, under the direct supervision of
a Director of Community Services, who shall be responsible for providing
engineering, public works, utilities, facilities and grounds, environmental,
solid waste and recycling, and fleet maintenance functions, and who
shall administer the functions of the Department with appropriate
supervisory, clerical and labor staff. The Community Services Director,
or designee, shall be the tree warden and road agent pursuant to state
law.
B.
The duties
of the Community Services Department shall include, but are not limited
to:
(1)
Plan, coordinate and perform maintenance and upkeep of all City-owned
properties with the exception of facilities not otherwise maintained
under the care and responsibility of specific departments, including
public schools, grounds and facilities.
(2)
Plan, coordinate and perform construction, maintenance and repair
of all City roads, streets, bridges, drains and sidewalks.
(3)
Plan, coordinate and perform construction and operation of the City's
public water supply and sewer system.
(4)
Plan, coordinate and perform general engineering and engineering
inspection services as may be required for the design, layout and
mapping of all municipal construction projects.
(5)
Review plans and specifications of proposed site developments and
public utility connections and issue permits when appropriate.
(6)
Maintain a file of all applications for permits.
(7)
Investigate complaints and inspect site developments and related
infrastructure construction for compliance with approved plans and
enforcement of related code requirements.
(8)
Plan, coordinate and operate the City's residential solid waste,
recycling and environmental hazard mitigation programs.
(9)
Investigate complaints and enforce local ordinances relating to proper
disposal of solid waste and environmental matters.
(10)
Maintain and repair City vehicle fleet and mobile equipment.
A.
There shall be a Recreation Department, under the direct supervision
of a Director of Recreation, who shall be responsible for recreational
programming and who shall administer the functions of the Department
with appropriate supervisory, clerical and labor staff.
B.
The duties of the Recreation Department shall include, but are not
limited to:
(1)
Develop a general recreational program for the City.
(2)
Operate the recreational activities on all City parks, playgrounds,
swimming pools, tennis courts and all other recreation facilities,
including buildings, if any.
(3)
Prepare and maintain all records pertaining to the Recreation Department.
(4)
Engage private groups, public officials, and other City departments
in the development and promotion of recreational activities in the
City.
(5)
Perform other duties as may be required.
[Amended 2-12-2020 by Ord. No. 2020.01.08-001; 7-12-2023 by Ord. No. 2023.06.14-006]
A.
There shall be a Planning and Community Development Department, under
the direct supervision of a Director, who shall be responsible for
planning functions, inspections functions to the extent delegated
and duly authorized by the Fire and Rescue Chief, and community development
functions, and who shall administer the functions of the Department
with appropriate supervisory, clerical and labor staff. In performing
any function involving delegated authority of and by the Fire and
Rescue Chief, the employees within the Planning and Community Development
Department to whom such authority has been delegated shall be considered
subordinates of the Fire and Rescue Chief.
B.
The duties of the Planning and Community Development Department shall
include, but are not limited to:
(1)
Land use and long range planning functions
(a)
Advise the Planning Board, the Zoning Board of Adjustment, and
other land use boards and authorities of the City.
(b)
Investigate, study, report and recommend on all matters relating
to land use, zoning, traffic, parking, highways, public facilities,
population, urban renewal, subdivisions, parks, playgrounds and other
related phases of City planning.
(c)
Revise the Zoning Map as changes are made therein by City ordinance.
(d)
Develop and implement the various elements of a general Master
Plan to be used as a guide for the development of the City.
(e)
Perform all research work that might be assigned by the City
Manager.
(f)
Investigate, study and report on all matters relating to construction
and use of municipal structures and buildings as necessary and appropriate.
(2)
Inspection functions
(a)
Perform the duties stated within and enforce the building, electrical, plumbing and health codes of the City of Dover (see Chapter 57, Building Construction, Chapter 77, Electrical Standards, Chapter 113, Plumbing, Chapter 85, Food Service Establishments, and Chapter 89, Health and Sanitation, respectively).
(b)
Enforce all state laws and adopted codes, except as otherwise
provided by law, relating to the construction, equipment, alteration,
and condition of buildings within the City.
(c)
Review plans and specifications of proposed buildings, and issue
building permits as necessary and appropriate.
(d)
Maintain a file of all applications for building permits, and
provide copies for tax assessment purposes.
(e)
Inspect every structure upon which work is being done, where
a permit is required, as often as necessary and appropriate given
the nature and terms of the permit.
(f)
Investigate complaints regarding matters affecting public health.
(g)
Prepare and maintain all necessary records required by law.
(h)
Procure, study, analyze and report data concerning public health.
(i)
Investigate complaints or issues regarding private water supplies
and septic tanks.
(j)
Investigate communicable diseases and sanitary hazards, and
enforce sanitary laws.
(k)
Issue burial permits.
(l)
Inspect restaurants, cafes, other eating places and vendors
of food as required by law.
(m)
Issue licenses and perform any other functions required by law.
(n)
Perform all school building inspections and issue reports related
to same as required by law (see RSA 153:14, II(b)).
(3)
Community Development Functions
(a)
Develop annual Community Development Block Grant application
to the United States Department of Housing and Urban Development ("HUD").
(b)
Work within the HUD framework to provide increased employment
opportunities to low/moderate income persons through loans to local
businesses
(c)
Investigate, study, report and recommend on all matters relating
to community development, housing and other related aspects of providing
opportunities to low/moderate income persons.
(d)
Create annual consolidated Plan Performance Report for HUD.
A.
There shall be a Police Department, under the direct supervision
of a Police Chief, who shall be responsible for law enforcement and
public parking functions, and who shall administer the functions of
the Department with appropriate supervisory, clerical and labor staff.
The Police Chief shall have all powers conferred by state law.
B.
The duties of the Police Department shall include, but are not limited
to:
(1)
Enforce the laws and ordinances of the State of New Hampshire and
the City of Dover.
(2)
Endeavor to prevent crime, maintain peace and order, and protect
lives and property from malicious damage and injury.
(3)
Operate, maintain and care for all City parking meters.
(4)
Maintain and care for all property assigned to the Police Department.
(5)
Prosecute all violations of the law within its jurisdiction as necessary
and appropriate.
(6)
Prepare and maintain all necessary records pertaining to the Police
Department.