Questions about eCode360? Municipal users Join us Monday through Wednesday between 12pm and 1pm EDT to get answers and other tips!
City of Dover, NH
Strafford County
By using eCode360 you agree to be legally bound by the Terms of Use. If you do not agree to the Terms of Use, please do not use eCode360.
Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Dover as indicated in article histories. Amendments noted where applicable.]
[Adopted 11-13-2013 by Ord. No. 2013.10.09-013 as Ch. 79 of the 2013 Code]
A. 
Private work. City property and equipment may be used at the discretion of the City Manager for private work, provided that there is no conflict with municipal projects and a proper rental is paid for such use, and provided further that similar private equipment is not available for said work.
B. 
Street cleaning machinery. Any street sweeper of the City may not be used beyond the City limits.
C. 
Use by City employees. No equipment may be used by City employees for their own work except as above.
D. 
Rental charges. Rental charges for such equipment shall be determined by the City Manager.
E. 
Use on unaccepted streets. Equipment may be used in the care and maintenance of roads and streets not formally accepted by the City but which have been maintained by the City prior to the effective date of this article.
No employee of the City of Dover shall do any private work for compensation or accept compensation for private work during time he is being paid by the City.
Pursuant to RSA 47:5, by which city councils are granted the care and superintendence of all city buildings, city property and all public squares and streets, all such City property, except streets of newly created subdivisions, shall be named by resolution of the City Council. Any such resolution must be referred to a public hearing prior to adoption.
A. 
The Purchasing Agent shall be empowered to take the following measures concerning obsolete and excess property (non-real estate) reported per the Purchasing Code:[1]
(1) 
Transfer property from one department to another.
(2) 
Include surplus equipment as trades on replacement equipment.
(3) 
Sell property by public auction or sealed bid. Said auction or sealed bid to be advertised seven days in advance.
(4) 
Donate property to other organizations upon approval by the City Manager.
(5) 
Sell for salvage or dispose of in an appropriate manner any items that are unsalable or unwanted.
[1]
Editor's Note: See Ch. 5, Administrative Code, Art. III, Purchasing Procedure.
B. 
City of Dover Library material.
(1) 
City of Dover Library material, which is deemed by the Library Director, with concurrence by the Library Board of Trustees, to be not useful, not relevant, in poor physical condition, or a duplication of material already owned by the Library, shall be considered surplus material and may be donated by the Library Director to the Friends of the Library or other similar charity.
(2) 
This authorization is specifically exempt from reporting requirements under the Purchasing Code, unless the item is a fixed asset such as furniture or equipment.
(3) 
In consideration of this surplus donation policy, any such donated library material donated to the Friends of the Library which is selected for resale, other than the annual book sale, shall be itemized and posted internally, and on the Library web page, at least seven days prior to the offering, so that citizens of Dover have advance notice.
[Amended 2-12-2020 by Ord. No. 2020.01.08-001]
It shall be illegal to store sludge on City property that is not derived from the City of Dover's sewage system. Any person, firm or corporation violating this provision shall be guilty of a violation and, upon conviction, subject to a fine as provided in the City Fine Schedule for each day sludge is stored on City property.
A. 
The Finance Department shall annually, on or before November 15, prepare a list of real estate owned by the City. This list shall be forwarded to the City Manager and City Council and shall be used to update the inventory of City-owned real estate property.
B. 
Upon receiving the list from the Finance Department, the City Manager shall evaluate the properties on the list of real estate for their current or expected future use. Those properties that do not have a present or reasonably foreseeable use shall be recommended to the City Council to be sold.
C. 
Upon receiving the City Manager's recommendations, the City Council may then authorize the City Manager to dispose of such property in such manner as it may deem appropriate.
D. 
If at any time an individual or party should be interested in purchasing a particular parcel of City-owned real estate not previously identified for disposal, he/she or it shall express his/her or its interest, in writing, to the City Manager. In order for the City to further consider such a request to sell real estate, a deposit by certified check or money order in the amount of $250 shall be included for each parcel being requested to sell. Such deposit shall be fully refunded if the property requested for sale is not recommended for sale or is successfully sold.
E. 
Upon receiving a letter of interest to purchase real estate and the accompanying deposit, the City Manager shall evaluate the real estate requested for sale for its current and future use and also seek two appraisals of any real property, to include land and buildings, that the City is offering for sale prior to approval of the sale. The City Manager shall then recommend to the City Council within four weeks of receiving a letter of interest that the property either be sold according to the procedure determined herein or retained by the City.
F. 
Within four weeks of receiving authorization by the City Council, the City Manager shall offer for sale real estate authorized by the City Council to be sold.
G. 
Notice of intended sale of City-owned real estate shall be published in a newspaper of general circulation in the City and shall be posted in City Hall. The City shall also notify by certified mail the abutters of the property and previous owners, if known. Notice of the intended sale shall inform the public of the time and procedure of the sale of the property and that any available data shall be provided for public inspection in City Hall. Notice shall be provided to any mortgagee pursuant to RSA 80:38-b at least 30 days prior to the sale.
H. 
Unless otherwise authorized by the City Council, sealed bids with a minimum bid price of 80% of the current appraised value will be solicited for all City-owned real estate property authorized to be sold. Bids are required to be submitted in writing, sealed and accompanied by a certified check or money order in an amount equal to at least 10% of the bid offering. This bid security deposit money will be returned to all unsuccessful bidders once the transfer of ownership has been completed or if all bids shall be rejected. All bids received shall be opened publicly. All City-owned real estate advertised for sale shall normally be conveyed to the highest bidder meeting the minimum bid requirements, subject to the following conditions or exceptions:
(1) 
The City shall retain the right to refuse any and all bids.
(2) 
Any expense related to the sale of the City-owned real estate and the recording of the deed shall be the responsibility of the purchaser. Such expenses shall include but are not limited to the expense of the tax stamp and the cost of preparing and recording the deed.
(3) 
The successful bidder shall deliver to the City the balance of the bid price by certified check or money order within 30 days of the bid opening. If the balance is not received within such time, the City may retain the deposit and sell the property to the bidder with the next highest bid.
I. 
After review of the successful bid by the City Council, the City Manager shall be authorized by a majority vote of the City Council to execute and deliver quitclaim deeds in the name of and on behalf of the City to purchasers of real estate sold by the City. Surplus funds shall be distributed in accordance with the City Code.
J. 
Exceptions to this sale procedure shall be allowed for the marketing and sale of City-owned property for economic development, historic preservation or conservation purposes. Such exceptions shall include land purchased, developed and/or marketed by the Dover Business and Industrial Development Authority (DBIDA), or for preserving land for historic or conservation purposes. Exemptions shall also include small parcels of land of insignificant value to be deeded to abutters for boundary-line adjustment.
A. 
The inside of City Hall may be used as an event venue by elected officials and candidates for elective partisan public office to promote a candidacy or for educational or constituent service as long as members of the general public are invited and admitted without cost or restriction.
[Amended 2-12-2020 by Ord. No. 2020.01.08-001]
B. 
The City Manager shall promulgate policies for the use and rental of City Hall in all other cases.
[Amended 2-12-2020 by Ord. No. 2020.01.08-001]
Except where otherwise provided, any person, firm or corporation violating any provisions of this article shall, upon conviction, be guilty of a violation and shall be subject to a fine as provided in the City Fine Schedule.
[Adopted 11-13-2013 by Ord. No. 2013.10.09-013 as Ch. 77 of the 2013 Code]
Except as hereinafter provided, all motor vehicles owned by the City of Dover shall be plainly marked on the exterior of each side, such marking to consist of the City Seal in the design established by Chapter 37, Seal, of this Code. Motor vehicles assigned to the Police Department and Fire and Rescue Department may be marked on the exterior of each side with markings which are, in the judgment of the City Manager, consistent with the theme of the design of the City Seal. Below said seal, the name of the department to which said vehicle has been assigned shall be clearly marked. Such markings shall be placed upon all motor vehicles owned by the City of Dover within 10 days of the passage of this section, and no motor vehicle acquired by the City of Dover shall be delivered to any department unless and until it has been so marked.
All lettering on motor vehicles as hereinbefore described shall be at least four inches high for the words "City of Dover" and shall be of contrasting color.
Any motor vehicle now or hereafter assigned to the Police Department may be exempt from the requirements of this article if, in the opinion of the Chief of Police, such exemption is in the best interest of the Department.
No department head shall cause or allow any motor vehicle assigned to his department to be operated by anyone not a bona fide employee of his department, and no department head shall allow any motor vehicle to be operated except on City business.
No person shall cover, cause to be covered or deface or cause to be defaced the markings on any motor vehicle owned by the City of Dover.
[Amended 2-12-2020 by Ord. No. 2020.01.08-001]
Any person violating any of the provisions of this article shall be deemed guilty of a violation and shall, upon conviction, be subject to a fine as provided in the City Fine Schedule.