[Adopted 5-14-2018 by Ord. No. 2-18; amended in its entirety at time
of adoption of Code (see Ch. 1, General Provisions, Art. I)]
This article is adopted pursuant to the authority granted to
village boards under Wis. Stats. § 66.0609, which allows
for the adoption of an alternative system of approving claims against
the Village which are in the nature of bills and vouchers.
Payments may be made from the Village treasury pursuant to this
article for all claims against the Village which are also consistent
with the Village purchasing policy.
A.
Payments may be made from the Village treasury after the Treasurer
or Clerk of the Village audits and approves each claim as proper charge
against the treasury, and endorses his or her approval on the claim
after having determined that all of the following conditions have
been complied with:
(1)
That funds are available for the claim pursuant to the budget approved
by the governing body.
(2)
That the item or service covered by the claim has been duly authorized
by the proper official, department head or board or commission.
(3)
That the item or service has been actually supplied or rendered in conformity with the authorization described in Subsection B.
(4)
That the claim is just and valid pursuant to law. The Treasurer or
Clerk may require the submission of proof to support the claim as
the officer considers necessary.
B.
After determining that the above conditions have been met, the Clerk
shall indicate approval of the claim by placing his or her signature
on initials on the bill. Upon approval of a bill or voucher under
this procedure, the Treasurer shall prepare a check and have it countersigned,
pursuant to Wis. Stats. § 66.0607. The Clerk shall then
mail or deliver the completed checks to the appropriate parties.
C.
At least monthly, the Village Clerk or Village Treasurer shall file
with the Village Board a written list of claims approved pursuant
to this article. The list shall include the date paid, name of claimant,
purpose and amount.
