STEP A.
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A grievance or complaint must be taken to the immediate Supervisor
within seven calendar days following knowledge of the occurrence.
Where possible, the grievance should be settled at this level. If
informal discussions do not resolve the issue, the matter shall be
reduced to writing by the employee and be submitted to the immediate
Supervisor within three working days. The immediate Supervisor shall
have five working days to respond in writing. In departments such
as Police, Fire and others where a more involved hierarchy chain of
command system is utilized, the Department Head shall, through written,
published departmental rules and regulations, establish which immediate
supervisory level shall successively respond to a grievance.
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STEP B.
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In the event that Step A does not resolve the situation, the
employee may forward the grievance or complaint, in writing, to the
Department Head within three working days following receipt of the
Supervisor's response. The written documentation must include specific
circumstances and state the remedial action requested. Such appeal
must be signed personally by the employee, with the original delivered
to the Department Head. Any other form of appeal, such as a facsimile
transmission, email communication or an appeal unsigned by the employee,
will not be considered by the Department Head. The Department Head
or his or her designee shall investigate and document the matter and
render a decision within 10 working days of receipt of the request,
unless it is impracticable to do so in such a timeframe.
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STEP C.
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In the event that Step B does not resolve the problem and the
grievance involves a suspension, demotion or termination, the employee
may forward all written documentation and appeal to the Chief Administrative
Officer within three working days of receipt of the Department Head's
decision. The Chief Administrative Officer will consider only an appeal
involving a suspension, demotion or termination of employment, which
results in economic loss to the employee. Such appeal must be signed
personally by the employee, with the original delivered to the Chief
Administrative Officer. Any other form of appeal, such as a facsimile
transmission, email communication or an appeal unsigned by the employee,
will not be considered by the Chief Administrative Officer. The Chief
Administrative Officer will provide a decision to the employee within
10 working days of receipt of the request, unless it is impracticable
to do within such a timeframe. For grievances that are not eligible
to be appealed to the Civil Service Commission, the decision of the
Chief Administrative Officer shall be final with respect to this grievance
procedure. The Chief Administrative Officer may delegate to the Assistant
Chief Administrative Officer the responsibility for reviewing and
responding to the appeal.
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STEP D.
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If the grievance involves suspension for more than five working
days, dismissal (unless an appeal to the Civil Service Commission
is expressly prohibited under these Personnel Rules and Regulations)
or disciplinary demotion, the employee may request a hearing before
the Civil Service Commission. A written request for a formal hearing
shall be filed with the City's liaison to the Civil Service Commission
(Assistant Chief Administrative Officer) within seven calendar days
from the date of receipt of the decision of the Chief Administrative
Officer. The Civil Service Commission shall convene as soon as reasonably
practicable after receipt of the request for appeal. If requested
by either party, the Civil Service Commission shall conduct a closed
hearing in accordance with procedures and rules established by the
Civil Service Commission. Each party shall have the right to be heard
in person and call witnesses. All parties, including the Civil Service
Commission, may engage counsel. Technical rules of evidence shall
not apply. After hearing and consideration of the evidence, the Commission
shall render its decision in writing. The Commission's decision shall
be final and binding.
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STEP A.
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A written grievance or complaint must be delivered to the Captain
in the chain of command of the complaining law enforcement officer
within five working days following knowledge of the occurrence. Where
possible, the grievance should be settled at this level. The Captain
shall have five working days to respond in writing, unless it is impracticable
to do so in such timeframe.
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STEP B.
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In the event that Step A does not resolve the situation, the
law enforcement officer may forward the grievance or complaint, in
writing, to the Chief of Police within five working days following
receipt of the Captain's response. The Chief of Police shall consider
the matter, shall investigate as may be appropriate in his or her
discretion and render a decision within 10 working days of receipt
of the request, unless it is impracticable to do so in such a timeframe.
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STEP C.
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In the event that Step B does not resolve the problem and the
grievance involves a suspension without pay, demotion, termination,
transfer or status resulting in economic loss to the law enforcement
officer, the law enforcement officer shall be entitled to a full due
process hearing before the Chief Administrative Officer. The Chief
Administrative Officer will provide a written decision, including
findings of fact, to the law enforcement officer within 10 working
days of conclusion of the due process proceeding, unless it is impracticable
to do within such a timeframe. The decision shall include the right
of appeal to the Civil Service Commission, if the decision is eligible
for such an appeal. For grievances that are not eligible to be appealed
to the Civil Service Commission, the decision of the Chief Administrative
Officer shall be final with respect to this grievance procedure.
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STEP D.
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If the grievance is made on behalf of a full-time, non-probationary
law enforcement officer and involves suspension for more than five
shift days, dismissal (unless an appeal to the Civil Service Commission
is expressly prohibited under these Rules and Regulations) or disciplinary
demotion, the law enforcement officer may request an appeal hearing
before the Civil Service Commission. A written request for this appeal
shall be filed with the City's liaison to the Civil Service Commission
(Assistant Chief Administrative Officer) within seven calendar days
from the date of receipt of the decision of the Chief Administrative
Officer. The Civil Service Commission shall convene as soon as reasonably
practicable after receipt of the request for appeal. If requested
by either party, the Civil Service Commission shall conduct a closed
hearing in accordance with procedures and rules established by the
Civil Service Commission. Each party shall have the right to be heard
in person and call witnesses. All parties, including the Civil Service
Commission, may engage counsel. Technical rules of evidence shall
not apply. After hearing and consideration of the evidence, the Commission
shall render its decision in writing. The Commission's decision shall
be final and binding.
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