[1972 Code § 2-4.1]
There shall be a Municipal Clerk of the Borough appointed by
the Mayor with the advice and consent of the Council. The Municipal
Clerk shall serve at the pleasure of the Council, except as otherwise
provided by the Charter or general law.
[1972 Code § 2-4.1; New]
Prior to his appointment, the Municipal Clerk shall be qualified
by training and experience to perform the duties of this office. No
person shall be appointed as the Municipal Clerk unless he shall have
a Registered Municipal Clerk Certificate issued pursuant to N.J.S.A.
40A:9-133 et seq.
[1972 Code §§ 2-4.2—2-4.7; New]
a.
Clerk of the Council. The Municipal Clerk shall serve as Clerk of
the Council and shall attend all meetings of the Council and keep
the minutes of the meetings, which minutes shall be signed by the
officer presiding at the meeting and by the Clerk.
b.
Ordinances and Resolutions. The Municipal Clerk shall record all
ordinances and resolutions adopted by the Council. At the close of
each year the Clerk, with the advice and assistance of the Municipal
Attorney, shall bind, compile or codify all the ordinances, or true
copies thereof, which then remain in force and effect. The Clerk shall
also properly index the record books, compilation or codification
of ordinances.
c.
Custodian of Records. The Clerk shall have custody of and safely
keep all records, books and documents of the municipality, except
those committed by ordinance to any other office or transferred thereto
by the Mayor and Council. The Clerk shall, upon request and the payment
of the fees prescribed for by resolution of the Council for the use
of the municipality, furnish a certified copy of any paper in his
custody under the corporate seal of the municipality.
d.
Corporate Seal. The Clerk shall cause the corporate seal of the Borough
to be affixed to instruments and writings when authorized by ordinance
or resolution of the Council or when necessary to exemplify any document
on record in his office, or to certify any act of paper which from
the records in his office shall appear to have been a public act of
the Borough or a public document. The Clerk shall not affix the seal
or cause or permit it to be affixed to any other instrument, writing
or other paper unless required by law or ordinance.
e.
Insurance; Surety Bonds; Contracts. The Clerk, subject to the supervision
of the Mayor and Council shall:
1.
Be the depository and custodian of all official surety bonds furnished
by or on account of any officer or employee, except his own bond which
shall be placed in the custody of the Treasurer; of all insurance
policies upon or with respect to risks insured for the benefit of
the municipality or to protect it against any claim, demand or liability
whatsoever; and all formal contracts for work, labor, services, supplies,
equipment and materials to which the Borough may be a party.
2.
Be the depository for and have custody of all performance bonds running
to the Borough as obligee, or any other form of security given by
any contractor, subdivision developer or other persons on account
of work done to or to be done in or for the Borough.
3.
Have custody of all leases of property owned by the Borough.
4.
Report to the Council annually, at times as the Council may require,
on the coverage, expiration date and premium of each surety bond and
contract of insurance, the nature and terms of outstanding leases,
the rent reserved by each and their respective expiration dates.
f.
Other Laws and Ordinances. In addition to other functions, powers
and duties as may be prescribed by ordinance and subject to the supervision
and direction of the Mayor and Council, the Clerk shall:
1.
Perform all of the functions required of municipal clerks by the
General Election Law (Title 19 of the New Jersey Statutes), N.J.S.A.
40A:9-133 et seq. and any other law or ordinance.
2.
Serve as Registrar of dog licenses.
3.
Serve as the Chief Registrar of voters in the municipality, subject
to the requirements of Title 19 of the Revised Statutes.
4.
Serve as coordinator and records manager responsible for implementing
local archives and records retention programs as mandated pursuant
to Title 47 of the Revised Statutes.
5.
Administer the provisions of municipal ordinances with reference
to the licensing of occupations and activities for which licenses
are required by law or ordinance to be obtained from the Clerk.
6.
Have other, different and additional functions, powers and duties
as may be prescribed by law or ordinance or delegated to him by the
Mayor and Council.
[1972 Code § 2-4.8]
Pursuant to N.J.S.A. 40A:9-135 et seq., there shall be a Deputy
Municipal Clerk who shall be appointed and hold office as provided
by law. The Deputy Municipal Clerk shall assist the Clerk in the operation
and duties of his office in accordance with the laws of the State
of New Jersey and ordinances of the Borough, and shall do such work
as required by, and under the supervision and direction of, the Municipal
Clerk. The Deputy Municipal Clerk shall receive compensation as provided
in the annual salary ordinance adopted by the Borough Council.
