[HISTORY: Adopted by the Borough Council of the Borough of Paramus 4-19-2016 by Ord. No. 2016-11. Amendments noted where applicable.]
The purpose of this chapter is to create stipend program for the Paramus Office of Emergency Management.
[Amended 3-13-18 by Ord. No. 2018-06]
The following provisions shall be codified in the Paramus Code:
Any member of the Paramus Office of Emergency Management (hereinafter referred to as O.E.M.) who shall respond to 40% of town wide emergencies, to include, but not limited to, fires, floods, snow emergencies, lost persons, active shooter or any other activity deemed a Borough emergency to which he/she is assigned or attends during any one calendar month shall be entitled to an allowance fixed by the Mayor and Council, in the amount of $500 per month, in the amount of $600 per month effective July 1, 2018, or in accordance with any effective changes to the Paramus Volunteer Fire Department stipend program. Effective January 1, 2019, the monthly allowance will be equal to $700 per month. Effective January 1, 2020, the monthly allowance will be equal to $800 per month. To be eligible to receive the monthly allowance each member will receive credit for drills at the Life Safety Complex or any other sanctioned day and/or night exercises or meetings. Additionally, members must attend a minimum of six (6) monthly training sessions with O.E.M. Should any member be unavailable to attend a monthly training session due to a conflict with their work schedule they will be afforded the opportunity to attend a make-up session to be arranged with the O.E.M. Coordinator and/or any one of the Deputy Coordinators. Any O.E.M. member attending an approved training class, whether at the Bergen County O.E.M. training center in Mahwah, or any other official training center, in or out of county, will be afforded credit for the monthly training requirement in the month they attend the classes. Advanced permission from the Coordinator and/or any one of the Deputy Coordinators will be required for members to receive credit for attending outside training classes. O.E.M. members are also assigned to be "on call" for two (2) calendar weeks per duty assignment three (3) to four (4) times per calendar year, depending on their scheduled rotation. This assignment places the member on 24/7 status during this time period and will, if not excused by the O.E.M. Coordinator and/or any one of the Deputy Coordinators, respond to all emergencies necessitating O.E.M. assistance. Many of the O.E.M. members are also volunteer members of the Paramus Volunteer Fire Department and Paramus Volunteer Rescue Squad. These members are covered by the existing stipend ordinance of the Borough. Therefore, under no circumstances will an existing member of the Paramus Volunteer Fire Department or Paramus Volunteer Rescue Squad receive two (2) stipend disbursements during any given month. The accumulated moneys for each of the three months in each quarter shall be paid to the member at the first pay period for the following month. For example, stipends earned from July 1 to September 30, will be paid on the last Mayor and Council meeting of October; stipends earned from October 1 to December 31, will be paid on the last Mayor and Council meeting of January, etc.
Annual review of stipend.
During the month of January of each succeeding year, the Mayor and Council will review the allowance provisions and make any changes it shall deem necessary.
Construal of payments.
The payments set forth above shall constitute reimbursement for various expenses which may be incurred by the volunteer members of the Office of Emergency Management in the faithful performance of their duties and shall not be considered as salary, nor shall such payments be considered to in any way construe the creating of a paid or partially paid Office of Emergency Management within the Borough of Paramus.
Yearly clothing allowance.
There will be no clothing allowance approved at this time. This provision will be reviewed by the Mayor and Council yearly.
Verification of attendance.
The Coordinator of O.E.M. shall institute an authentication procedure for the verification of attendance which shall be approved annually by the governing body. Such procedure shall include, but shall not be limited to, a requirement that each member of O.E.M. personally sign a roster or an approved witnessed absentee roster at the completion of and after each emergency indicating his or her attendance at such emergency, with such signatures to be witnessed by the ranking member in charge. Each member of O.E.M. shall maintain on file a specimen of his/her signature; and the forms utilized in recording the attendance for each call shall be subject to the random and periodic audit under the direction of the Borough Administrator. These verification procedures will affect all members of O.E.M. with the exception of the Coordinator and the Deputy Coordinators who, by virtue of their position within the O.E.M., will not be subject to the verification of each emergency responded to within the confines of the Borough of Paramus, as many times they are required to remain at an emergency for extended periods of time and the verification procedures presently under consideration would not and could not become applicable. The O.E.M. Coordinator and the Deputy Coordinators will be responsible to the Borough Administrator to verify their attendance at each emergency if their names do not appear on the attendance roster.
Execution of waivers.
No member of O.E.M. shall be entitled to any payment hereunder until he/she shall first have executed a waiver to be prepared under the direction of the office of the Borough Clerk, waiving any and all claim to pension, civil service or employment status of any kind whatsoever as a result of receiving payment under the provisions of this chapter.
When effective; expiration; payments.
This chapter shall take effect January 1, 2016 upon passage. Payments shall be calculated and made within the calendar quarter immediately following the preceding quarter as outlined above.
Biannual report by Coordinator.
The Coordinator of O.E.M. shall biannually report the effect of such payments on the membership and attendance and such other information as may be directed by the Mayor and Council regarding the operation of the program on the volunteer O.E.M. as a unit.
Unless expressly stated otherwise or required by law, this chapter shall not create any rights that did not exist before this chapter and this chapter shall not be deemed to create any vacancies unless the law requires otherwise.