[Adopted 7-17-12 by Ord. No. O-2012-025]
There is hereby created and established in the Township of Winslow
the position of Executive Assistant, who shall perform services for
any and/or all of the following departments: Municipal Clerk's Office,
Administration, Public Safety and Municipal Utilities.
The Executive Assistant shall be appointed by the Appointing
Authority, with the approval of the Mayor and Township Committee.
The duties of the Executive Assistant, who shall deal with confidential
matters when required to do so, shall include, but not be limited
to, the following:
A.
Develop, review, interpret, and control objectives, policies, and
procedures.
B.
Plan, organize, and direct programs.
C.
Recommend organizational arrangements, performance criteria, and
administrative policies designed to help achieve organization goals
and purposes of its programs.
D.
Coordinate various division functions within the department.
E.
Confer with management personnel on budgetary needs and allowances.
F.
Evaluate budget requests including overall operations in terms of
effective use of resources and special problems of the organization
and administration, and confer with the budget specialist in determining
final budget application.
G.
Ensure that project target dates and/or deadlines are met.
H.
Resolve problems which may arise and refer critical delays as necessary
to the executive officer.
I.
Develop and implement measures to ensure that directives are properly
carried out by the appropriate organizational unit, and direct assignment
and management of such measures.
J.
Serve as liaison with other departments and agencies to alleviate
management and administrative problems, and fulfill organizational
needs and requirements by collaborating with data processing specialists
in designing and installing data processing management information
systems, conferring with personnel technicians in matters of classification,
recruitment, payroll, and employee problems, and by consulting budget
experts in matters of budget limitations and policies.
K.
Participate in or perform special studies or investigations which
require analysis of requests and statistics in highly sensitive areas,
and make recommendations regarding appropriate action.
L.
Interview visitors concerned with department projects, explain position
of the department, and advise the director on matters requiring personal
attention.
M.
Act as personal representative of the director at meetings and conferences.
N.
Research, analyze, and/or prepare proposed legislation affecting
department programs or functions.
O.
Supervise the establishment of administrative procedures required
by new legislation or directives.
P.
Provide assignment, instruction, and supervision to other staff members.
Q.
Draft correspondence in the course of official duties.
R.
Prepare and direct the preparation of clear, sound, accurate, and
informative reports containing findings, statistical information,
analyses, conclusions, and recommendations.
S.
Supervise the maintenance of essential records and files.
T.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the agency,
office, or related units.
The Executive Assistant shall be paid a salary fixed and adopted
by the governing body in the annual salary ordinance.
