Township of Winslow, NJ Article II Registration Requirements

§ 211-6 Registration.

A. All residential rental units shall be registered with the Construction Official of the Township of Winslow, or his/her designee, on forms which shall be provided for that purpose and which shall be obtained from the Winslow Township Construction Office. A separate registration form shall be filed for each residential rental unit. Except as set forth in § 211-15, Inspection fees, there shall be no fee associated with the registration required by this section.

B. The registration required herein shall be filed annually, on or before January 1 of the current licensing year.

[Amended 11-26-2019 by Ord. No. O-2019-023]

C. In addition to the annual registration required above, a new registration shall be filed with each change in occupancy. The owner shall notify the Construction Official's office or designee within 20 days of any such change of occupancy.

D. No residential rental unit shall be occupied unless it is registered with the Township and is occupied in compliance with these regulations and Chapter 204 of the Winslow Township Code, entitled "Property Maintenance Code," as well as the most-recent editions of the International Property Maintenance Code, Uniform Construction Code, Housing Code, and/or Building Code, and/or Uniform Fire Code, as same may be amended from time to time.

E. Any lease which has been executed prior to the adoption of this chapter shall not be affected; however, the residential rental unit must still be registered and/or licensed and inspected in accordance with this chapter.

§ 211-7 Registration forms; filing; contents.

Notwithstanding the requirements of N.J.S.A. 46:8-28, and in accordance therewith, all residential rental units shall be registered as provided in this article. Every owner shall file with the Construction Official a registration form for each residential rental unit which shall include the following information:

A. The name and address of the record owner or owners of the residential rental unit. In the case of partnership, the names and address of all general partners shall be provided, together with the telephone numbers for each of such individuals; in the case of a corporation, all shareholders, directors, trustees and/or directors thereof who hold a 10% or greater interest in the residential rental unit.

B. If the address of any record owner is not located in the Township of Winslow or in Camden County, the name and address of a person residing in the Township of Winslow or Camden County who is designated as an agent who is authorized to accept notices from the Township and to issue receipts therefor and to accept service of process on behalf of the record owner. The Township may waive this requirement upon owner's request to use a person in another county if the Township determines such waiver will not impede the purposes of this section.

C. The name and address of the agent, managing agent and/or management company responsible for managing the premises, if any.

D. The name and address, including the dwelling unit number, of the superintendent, janitor, custodian, or other individual employed by the owner or agent to provide regular maintenance service, if any.

E. The name, address and telephone number of an individual representative(s) of the owner or agent who may be reached or contacted at any time in the event of an emergency affecting the premises or any residential rental unit of dwelling space therein and who has the authority to make emergency decisions concerning the premises or rental unit and any repair thereto or expenditure in connection therewith.

F. The name and address of every holder of a recorded mortgage on the premises.

G. If fuel oil is used to heat the building and the landlord furnishes the heat in the building, the name and address of the fuel oil dealer servicing the building and the grade of fuel oil used.

H. As to each residential rental unit, the owner shall submit a floor plan indicating the location, use, and dimensions of each room, which shall be attached to the registration form.

I. Such other information as may be prescribed by the Township.

§ 211-7.1 Insurance registration.

[Added 2-14-2023 by Ord. No. O-2023-001]

A. Insurance registration required. It is unlawful for any of a rental unit or units, or the owner of a multi-family home of four (4) or fewer units, one of which is owner occupied, to operate within the Township without first registering its certificate of insurance demonstrating compliance with Section 1 of P.L. 2022, c. 92.[1]

[1] Editor's Note: See N.J.S.A. 40A:10A-1.

B. Insurance registration shall be included with the rental registration detailed in §§ 211-6 and 211-7 above.

C. Registrations shall expire on December 31 of each year. Renewals must be submitted by December 1 of each year. After the effective date of this section, entities covered under this section shall be required to register by December 1, 2022, and such registration shall be valid for the 2023 calendar year.

D. Insurance registration shall be made to the Construction Official upon forms provided by the Construction Official. It shall contain the following information:

(1) Name and address of the applicant. If the applicant is a corporation, the name and address of its registered agent.

(2) The address of the rental dwelling units.

(3) A certificate of insurance reflecting the following amounts of insurance in compliance with P.L. 2022, c. 92.

(a) Except as provided in Subsection D(3)(b) of this section, the owner of a rental unit or units shall maintain liability insurance for negligent acts and omissions in an amount of no less than five hundred thousand dollars ($500,000) for combined property damage and bodily injury to or death of one or more persons in any one accident or occurrence.

(b) The owner of a multifamily home which is four or fewer units, one of which is owner-occupied, shall maintain liability insurance for negligent acts and omissions in an amount of no less than three hundred thousand dollars ($300,000) for combined property damage and bodily injury to or death of one or more persons in any one accident or occurrence.

E. Violations and penalties. Any person who violates the terms of this section shall pay the license fee plus a fine of not less than five hundred dollars ($500) but no more than five thousand dollars ($5,000) plus court costs.

§ 211-8 Amendments; filing.

Every person required to file a registration form pursuant to this chapter shall file an amended registration form within twenty (20) days after any change in any of the information required to be included thereon.

§ 211-9 Indexing of registration forms; public inspection.

The Construction Official shall index and file all registration forms that are filed in accordance with this chapter. All registration forms shall be indexed in the manner required by N.J.S.A. 46:8-28.1, as same may be amended from time to time, so that the filing of registration forms will simultaneously satisfy the registration requirements of N.J.S.A. 46:8-28 to the extent it applies to the property being registered property as well as the requirements of this Chapter.

§ 211-10 Notice of registration to tenants.

All owners of residential rental units shall provide each tenant thereof with a written notice advising that a registration form for each residential rental unit is on file with the Construction Office.

§ 211-10.1 Lead-based paint.

[Added 2-14-2023 by Ord. No. O-2023-001]

A. At the time of the filing of the registration requirement set forth in § 211-6, including registration due to change in occupancy, the owner shall present to the Construction Official notice of the last tenant turnover date, as well as a valid lead-based paint evaluation report prepared by a certified lead evaluation contractor as defined in P.L. 2021, c. 182.[1] Should the owner fail to provide such a report within thirty (30) days of filing, the Township shall have said inspection performed with the Township's cost for same to be assessed against the landlord's rental property as a municipal lien.

[1] Editor's Note: See N.J.S.A. 52:27D-437.16 et seq.

B. Should the evaluation report identify lead-based hazards, then the owner shall remediate the hazards through abatement or lead-based hazard control mechanisms. The remediation shall be confirmed through a subsequent lead-based hazard inspection. The identification of a lead-based hazard will result in the Township, or the inspector retained to conduct such inspections, providing notification of same to the Commissioner of Community Affairs.

C. No residential rental unit shall be occupied until a valid lead-based paint evaluation report prepared by a certified lead evaluation contractor as defined in P.L. 2021, c. 182, is provided or obtained by the Township pursuant to Subsection A above. Further, if the evaluation report identifies lead-based hazards, such residential rental unit shall not be occupied until remediation is deemed complete by the Township pursuant to Subsection B above.

D. The provisions of this section do not apply to properties exempt under P.L. 2021, c. 182, specifically properties that:

(1) Have been certified to be free of lead-based paint.

(2) Were constructed during or after 1978.

(3) Are located in a multiple dwelling that has been registered with the Department of Community Affairs as a multiple dwelling for at least ten (10) years, either under the current or a previous owner, and has no outstanding lead violations from the most recent cyclical inspection performed on the multiple dwelling under the "Hotel and Multiple Dwelling Law," P.L. 1967, c. 76 (N.J.S.A. 55:13A-1 et seq.).

(4) Are a single-family or two-family seasonal rental dwelling which is rented for less than six (6) months duration each year by tenants that do not have consecutive lease renewals.

(5) Have a valid lead-safe certification issued in accordance with P.L. 2021, c. 182.