[New]
Pursuant to N.J.S.A. 40A:9-133, there shall be a Municipal Clerk
appointed by the Mayor with the advice and consent of the Borough
Council. The term of office of the Municipal Clerk shall be three
(3) years.
No person shall be appointed as Municipal Clerk unless he shall
have a Registered Municipal Clerk Certificate issued pursuant to N.J.S.A.
40A:9-133 et seq.
Notwithstanding the foregoing, in the event of a vacancy in
the position of Municipal Clerk, a person may be appointed who does
not hold a Registered Municipal Clerk Certificate subject to such
time limitations, conditions and approvals as set forth in N.J.S.A.
40A:9-133c.
[New]
The Municipal Clerk shall:
a.
Be in attendance at the Municipal Offices daily, excepting Saturdays,
Sundays and holidays, during such hours as the Council may by resolution
determine.
b.
Act as Secretary of the municipal corporation and have custody of
all minutes, books, deeds, bonds, contracts, and archival records
of the municipal corporation. The Borough Council may, however, provide
by ordinance that any other specific officer shall have custody of
any specific other class of record.
c.
Act as Secretary to the Borough Council, prepare meeting agendas
at the discretion of the Council, be present at all meetings of the
Council, keep a journal of the proceedings of every regular and special
meeting, and record the minutes of every meeting. The pages of these
minutes shall be consecutively numbered commencing with the report
of the first meeting and ending with the last meeting of the calendar
year. One (1) copy of all minutes shall be retained by the Municipal
Clerk as the official record of the Mayor and Council and, at the
end of the calendar year, shall be permanently bound and retained
with the Borough records. The Municipal Clerk shall also forward to
the Mayor and each member of the Council a copy of the minutes of
each session.
d.
Keep an ordinance book containing the original signed copy of all
ordinances and resolutions; maintain an appointment book containing
a record of all appointments to office, the term for which each is
appointed and his salary, if any; and also a record of the contents
of the Borough safe deposit box.
e.
Serve as the administrative officer responsible for the acceptance
of applications for licenses and permits and the issuance of licenses
and permits, except where Statute or ordinance has delegated that
responsibility to some other Borough Officer. At every regular meeting
the Municipal Clerk shall make a report in such form as the Council
may decide of all licenses issued by the Municipal Clerk's office
since the preceding meeting and pay to the Chief Financial Officer
the fees received therefor.
f.
Serve as the Chief Administrative Officer in all elections held in
the Borough, subject to the requirements of Title 19 of the New Jersey
Statutes Annotated.
g.
Serve as Chief Registrar of voters in the Borough, subject to the
requirements of Title 19 of the New Jersey Statutes Annotated.
h.
Open and present to the Mayor and Council all correspondence addressed
to it and answer the same in accordance with the direction of the
Mayor and Council.
i.
Receive and file in the Municipal Clerk's office all oaths and
affirmations of office, bonds of municipal employees, bonds for the
performance of contracts, deeds, contracts, decrees, insurance policies,
leases and all other papers affecting Borough property or affairs.
j.
Have custody of the Official Seal of the Borough and shall affix
the same to all papers whenever required.
k.
Serve as coordinator and records manager responsible for implementing
local archives and records retention programs as mandated pursuant
to Title 47 of the New Jersey Statutes Annotated.
l.
Supervise the advertising of all ordinances and perform such other
duties as are enjoined upon the Municipal Clerk by law and other such
services as the Mayor and Council may require by resolution or otherwise.
[Ord. No. 06-16]
a.
Findings. A municipality may, by ordinance, delegate the authority
to approve raffle and bingo licenses to an authorized Municipal Clerk.
Such authorization would allow the Municipal Clerk to review the licenses
on a more expeditious basis.
b.
Authorization. The Municipal Clerk is authorized to approve the granting
of raffle and bingo licenses as is provided by law and to charge whatever
fees as are permitted by law. The Municipal Clerk shall be the issuing
authority for bingo and raffle licenses in the Borough of Rockleigh.
[New]
The compensation of the Municipal Clerk shall be as provided
in the Salary Ordinance of the Borough.
[New]
a.
Creation. Pursuant to N.J.S.A. 40A:9-135, the office of Deputy Municipal
Clerk is hereby created. The Deputy Municipal Clerk shall be appointed
by the Mayor with the advice and consent of the Council for a term
as the Governing Body shall establish.
b.
Duties.
1.
In the absence of the Municipal Clerk, the Deputy Municipal Clerk
shall perform all the duties required by law and the ordinances to
be performed by the Municipal Clerk.
2.
In addition thereto, the Deputy Municipal Clerk shall assist the
Municipal Clerk in the performance of the duties of the Office of
the Municipal Clerk and perform such duties as are designated by and
under the direction of the Municipal Clerk, attend such meetings of
the various boards and committees of the Borough as the Municipal
Clerk may designate, take the minutes of the meetings thereof and
generally perform such duties as the Municipal Clerk and the Mayor
and Council may designate.
c.
Compensation. The salary of the Deputy Municipal Clerk shall be as
provided in the Salary Ordinance of the Borough.
[1973 Code § 3-1]
Pursuant to N.J.S.A. 40A:9-136 et seq., there is hereby created
in the Borough of Rockleigh the position of Administrator.
[New]
The Administrator shall be appointed by the Mayor with the advice
and consent of the Council.
[1973 Code § 3-2]
The duties of the Administrator shall include, generally, the
management of the business and operations of the Borough, under the
supervision and control of the Mayor and Council, and such duties
as shall be specifically assigned by the Mayor and Council.
[1973 Code § 3-3]
The term of office of the Administrator shall be at the pleasure
of the Mayor and Council of the Borough of Rockleigh.
[1973 Code § 3-4; New]
The compensation of the Administrator shall be established by
the Mayor and Council in the Salary Ordinance. The Administrator shall
be reimbursed for all necessary expenses incurred in the performance
of his office.
[New]
The Administrator may be removed by a two-thirds (2/3) vote
of the Borough Council. The resolution of removal shall become effective
three (3) months after its adoption by the Borough Council, which
may provide that the resolution shall have immediate effect; provided,
however, that the Governing Body shall cause to be paid to the Administrator
forthwith any unpaid balance of his salary for the next three (3)
calendar months following adoption of the resolution.
[New]
a.
The Administrator, with the consent of the Council, may designate
a Borough Officer or employee as Acting Administrator to perform the
duties of the office during his absence or disability of less than
ten (10) days. Should the Administrator not do so, the Mayor and Council
shall appoint an Acting Administrator.
[New]
Pursuant to N.J.S.A. 40A:9-140.1 et seq., there is hereby created
the position of Chief Financial Officer of the Borough.
[New]
The Chief Financial Officer shall be required to have a Municipal
Finance Officer certification issued pursuant to the provisions of
N.J.S.A. 40A:9-140.1 et seq.
[New]
The compensation for the Chief Financial Officer shall be fixed
in the Salary Ordinance of the Borough.
[New]
Pursuant to N.J.S.A. 40A:9-140.10, the term of office shall
be four (4) years commencing January 1 of the year of appointment.
[New]
The Chief Financial Officer shall be responsible for carrying
out the duties set forth in N.J.S.A. 52:27BB-26 et seq.
The Chief Financial Officer shall:
a.
Receive funds entrusted, received or under the control of any department
and deposit all funds received by him in depositories authorized by
the Governing Body by resolution.
b.
Have custody of all investments and invested funds of the Borough
or in possession of the Borough in a fiduciary capacity, except as
otherwise provided by law, and keep such funds and all moneys of the
Borough not required for current operations safely invested or deposited
in interest bearing accounts.
c.
Have the safekeeping of all bonds and notes of the Borough and the
receipt and delivery of the Borough bonds and notes for transfer,
registration or exchange.
d.
Keep a full account of all case receipts and disbursements of the
Borough and at least once each month, or more often if the Governing
Body requires, furnish the Governing Body with a statement of all
moneys received and expended by him.
e.
Be responsible to carry out all duties and functions provided for
in N.J.S.A. 40A:9-140.1 et seq. and shall perform such duties as the
Mayor and Council may direct.
References to the Borough Treasurer shall be deemed to apply
to the Chief Financial Officer. (Res. No. 2011-35)
[1973 Code § 6-1; New]
Pursuant to N.J.S.A. 40A:9-146, the Mayor shall nominate and,
with the advice and consent of the Borough Council, shall appoint
a Tax Assessor for the Borough of Rockleigh.
[New]
The Tax Assessor shall hold the Tax Assessor's Certificate
provided for in N.J.S.A. 54:1-35.25 et seq. and shall have the duty
of assessing property for the purpose of general taxation. Nothing
in this section shall affect adversely the salary or tenure rights
acquired pursuant to N.J.S.A. 54:1-35.31 or any other law.
[1973 Code § 6-2; New]
The Tax Assessor shall perform the duties required of the holder
of such office pursuant to Title 54 of the New Jersey Statutes and
such regulations as may be promulgated by the New Jersey Division
of Taxation and the Monmouth County Board of Taxation.
a.
Have, perform and discharge all the functions, powers and duties
prescribed by law for a Municipal Assessor.
b.
Maintain adequate assessment records of each separate parcel of real
property assessed or exempted.
c.
Maintain a current tax map of the Borough as a public record and
cause to be recorded thereon all changes in ownership or character
of the real property assessed, employing for that purpose the facilities
of other Departments as provided by the Code.
d.
Report to the Borough Council as to equalization proceedings and
other matters involving the County Tax Board and make recommendations
as to action to be taken in that regard.
[New]
The compensation of the Tax Assessor shall be as provided in
the Salary Ordinance of the Borough.
[1973 Code § 6-3]
The Tax Assessor shall hold office for a term of four (4) years.
Vacancies other than due to expiration of term shall be filled by
appointment for the unexpired term.
[New]
Pursuant to N.J.S.A. 40A:9-141 et seq., the Mayor and Borough
Council shall appoint the Tax Collector who shall be charged with
the duty of collecting taxes on real property in the Borough.
[New]
The Tax Collector shall hold his office for a term of four (4)
years from January 1 next following his appointment. Vacancies other
than those due to the expiration of term shall be filled by appointment
for the unexpired term.
[New]
No person shall be appointed or reappointed as Tax Collector
unless he or she shall hold a Tax Collector Certificate issued by
the Director of the Division of Local Government Services. A Tax Collector
Certificate shall be obtained upon qualification and successful completion
of the examination given by the Director of the Division of Local
Government Services. Qualifications for certification shall be in
accordance with N.J.S.A. 40A:9-145.3. Revocation or suspension of
any certificates shall be in accordance with N.J.S.A. 40A:9-145.5.
[New]
The compensation of the Tax Collector shall be as provided in
the Salary Ordinance of the Borough.
[New]
Pursuant to N.J.S.A. 40A:9-139, there is hereby created the
office of Borough Attorney, and an attorney or a firm of attorneys,
in the discretion of the Mayor and Council, shall be appointed in
accordance with law. The Borough Attorney shall be a duly licensed
Attorney-At-Law of the State of New Jersey.
[New]
The Borough Attorney shall prosecute or defend any and all suits
or actions, whether in law, equity or administrative proceedings,
to which the Borough may be a party or in which it may be interested,
or proceedings in which any officer of the Borough in the capacity
of such office may be a party.
[New]
The Borough Attorney shall be the legal advisor of the Borough
and shall render advice on all legal questions affecting the municipality
whenever requested to do so by the Governing Body.
[New]
It shall be the duty of the Borough Attorney to attend all regular
and special meetings of the Mayor and Council when requested to do
so.
[New]
It shall be the duty of the Borough Attorney to attend to the
completion of all assessment and condemnation proceedings.
[New]
It shall be the duty of the Borough Attorney to draft or supervise
the phraseology of any contract, lease or other documents or instruments
to which the Borough may be a party, and upon request of the Governing
Body, to draft ordinances covering such subjects as may be within
the power of the municipality.
[New]
a.
The Borough Attorney shall receive for his services a retainer to
be fixed by ordinance adopted by the Mayor and Council. This retainer
shall be full compensation for all advisory services, attendance at
meetings of the Mayor and Council, drafting of ordinances, contracts
and other documents, and all services other than those rendered in
connection with the following matters:
1.
Foreclosure of tax title liens;
2.
Defense or prosecution of tax appeals;
3.
Defense or prosecution of litigation or administrative proceedings;
4.
Services as a labor-management negotiator;
5.
Services in the preparation of a municipal bond issue;
6.
Such other unusual or specialized projects requiring legal services
beyond the ordinance scope of the Attorney's duties, provided
the performance of these services and the additional compensation
therefor are agreed upon by the Mayor and Council.
b.
For the services described in paragraph a1 through 6, the Borough
Attorney shall receive additional compensation as may be authorized
by the Mayor and Council.
[New]
The Borough Attorney shall hold office for a term of one (1)
year.
[New]
Pursuant to N.J.S.A. 40A:9-140, there is hereby created the
position of Borough Engineer, who shall be required to hold a New
Jersey Professional Engineer License, a Land Surveyor License and
the Certified Municipal Engineer (CME) designation.
[New]
The Borough Engineer shall be appointed by the Mayor with the
advice and consent of the Council. The term of office of the Borough
Engineer shall be one (1) year.
[New]
The Borough Engineer shall receive such compensation which in
the Salary Ordinance shall be established. In consideration of the
salary received, the Borough Engineer shall perform the following
duties:
[New]
Pursuant to N.J.S.A. 40A:5-4, the Borough Council shall employ
a registered municipal accountant of the State of New Jersey to prepare
an annual audit of its books, accounts and financial transactions
of the Borough or shall enter into an agreement with the Director
of the Division of Local Government Services for an audit to be made
by the Division.
[Ord. No. 06-17, §§ 1,2]
a.
Pursuant to N.J.S.A. 40A:11-9, there is created the Office of Purchasing
Agent to implement those regulations and activities as provided therein.
b.
The Borough specifically adopts and incorporates by reference herein
all provisions of N.J.S.A. 40A:11-9 and such other provisions as may
be referenced therein.
[New]
The Purchasing Agent shall possess a qualified purchasing agent
certificate.
[Ord. 4-9-2002 § 1]
Pursuant to N.J.S.A. 40:10A-4, there is hereby created the Office
of Borough Historian. The Borough Historian shall serve without compensation,
but the Mayor and Council may annually appropriate such funds as may
be necessary to reimburse the Borough Historian for expenses incurred
in the performance of the duties and responsibilities set forth in
this section.
[Ord. 4-9-2002 § 1]
The Borough Historian shall be appointed for a one (1) year
term by the Mayor, with approval of the Council, and shall serve at
the pleasure of the Mayor and Council.
[Ord. 4-9-2002, § 1]
The Borough Historian shall have the following powers and responsibilities:
a.
The Borough Historian shall carry out an historical program, including
but not restricted to collecting, preserving and making available
materials relating to the history of the Borough of Rockleigh. The
Historian shall store such materials in such manner as to ensure their
preservation according to the guidelines offered by the New Jersey
Historical Commission in accordance with the Local Historians Enabling
Act (1979)[1] and shall notify the State Archivist, New Jersey Historical
Commission, County Historian and the Mayor and Council of any materials
which should be acquired for preservation. Upon leaving the position,
the Borough Historian shall turn over all materials and records and
reports into the possession of the successor, if then appointed, or
to the Governing Body until a successor shall be appointed.
[1]
Editor's Note: N.J.S.A. 40:10A-1 et seq.
b.
The Borough Historian shall make an annual written report to the
Mayor and Council stating all the work performed and accomplished
during that year. The Borough Historian shall transmit a copy of such
report to the New Jersey Historical Commission.
c.
The Borough Historian may research, write and cause to have published
a municipal history and may recommend appropriate historical materials
for publication.
d.
The Borough Historian may assist a Landmark Commission, as well as
advise the Mayor and Council, concerning the acquisition, administration,
use and disposition of any landmark or historic site, including such
places in the Borough included on the New Jersey Register of Historic
Places. Such advice may be furnished to the Historic Site Section,
Department of Environmental Protection.
e.
The Borough Historian shall assist in projects of commemoration,
including the erection of monuments, historic markers and guide signs.
[N.J.S.A. App. A:9-40.1]
There shall be appointed an Emergency Management Coordinator.
The Emergency Management Coordinator shall serve for a term of three
(3) years and be a resident of the Borough. As a condition of his
appointment and his right to continue for the full term of his appointment,
each Municipal Emergency Management Coordinator shall have successfully
completed at the time of his appointment or within one (1) year immediately
following his appointment or the effective date of this act, whichever
is later, the current approved Home Study Course and the basic Emergency
Management Workshop.
