[Amended 5-11-81 by Ord. No. 81-348]
The Council shall appoint a Clerk for the term of three years
or until the appointment and qualification of his or her successor.
Prior to appointment, the Clerk shall have been qualified by training
and experience to perform the duties of office. He or she shall serve
as Clerk of the Council and have such other functions, powers and
duties as are provided for by the charter and Code.
[Amended 4-23-73 by Ord. No. 73-1-U; 12-28-92 by Ord. No. 92-54]
The Clerk shall:
A.
Keep the minutes and records of the proceedings of the Council and
of the proceedings of any special Council committee upon request of
the chairman of the committee.
B.
Preserve and compile all ordinances and resolutions, and at the close
of each year, with the advice and assistance of the Department of
Law, the Clerk shall compile, codify and bind all the ordinances and
resolutions then in effect and shall properly index such compilation
or codification and provide for its publication.
C.
Have and take custody of all the official books, papers and documents
of the municipality for which no other repository is provided by the
charter or ordinance and preserve and keep them safely.
D.
Provide secretarial and clerical services for Councilmen in the discharge
of their official duties.
E.
Receive and open public bids pursuant to notice thereof at a specified
time during the regular working office hours in the Township of East
Brunswick, which are 9:00 a.m. to 5:00 p.m. on Monday through Friday,
except holidays.
F.
Receive and process all tax appeals served and filed in accordance
with N.J.R.S. 54:3-21.
[Added 6-25-79 by Ord. No. 79-144]
G.
Maintain and administer records of vital statistics including births,
deaths and marriages, in accordance with state law and issue marriage
licenses pursuant to law.
[Added 12-28-92 by Ord. No. 92-54]
The Clerk shall cause the Municipal Seal to be affixed to instruments
and writings when specifically authorized by law or when necessary
to exemplify any document or record in his office or to certify an
act or paper which, from the records of his office, shall appear to
be a true copy of any public record or proceeding. He shall not affix
the seal or cause or permit it to be affixed to any instrument, writing
or other paper except as provided in this subsection, unless required
by law.
[Added 11-13-95 by Ord. No. 95-38]
A.
Purpose. The purpose of this chapter is to control and regulate the
use of the logo of the Township of East Brunswick.
B.
TOWNSHIP OF EAST BRUNSWICK
LOGO OF THE TOWNSHIP OF EAST BRUNSWICK
PERSON
Definitions. For the purpose of this chapter the following terms
shall have the meanings set forth herein
The Township of East Brunswick, its officers, employees,
and duly authorized agents and representatives.
The symbol, or any part thereon, officially adopted to be
used by the Township of East Brunswick which includes a graphic design
with the words "home, education and commerce" written thereon and
the words "plan, purpose and progress" written on a ribbon underneath
said design, encircled by a border with the following written words
thereon, "Township of East Brunswick, N.J. Heart of Middlesex County"
as contained in the Municipal Seal.
Any individual or individuals, corporation, trust, partnership,
board, council, commission, committee or any other entity.
C.
Permitted Use of the Logo of the Township of East Brunswick. It shall
be lawful for the Township of East Brunswick to use and display the
logo of the Township of East Brunswick to identify the conduct of
official business of the Township of East Brunswick as defined in
this chapter and to signify attestation of the Township of East Brunswick,
as required by the Local Bond Law, N.J.S.A. 40A:2-25 and any other
law.
D.
Prohibited Uses of the Logo of the Township of East Brunswick. No
person shall use or display the Township logo in an offensive, slanderous
or other manner which would degrade the Township of East Brunswick.
The Clerk shall publish ordinances as required by law and shall
file in his office the requisite proofs of such publication.
[Amended 2-10-97 by Ord. No. 97-4]
The Clerk shall issue and deliver, with the assistance of the
Department of Public Safety, if needed, all notices of meetings required
to be given to the Council within the time prescribed by law and shall
promptly inform Council members of action taken by the Mayor with
respect to any ordinances. The Clerk shall also deliver with the assistance
of the Department of Public Safety, if needed, all documentation reasonably
needed by the Council concerning items or matters scheduled for discussion
or action at any Council meeting. Such documentation shall be delivered
to Council members at least 70 hours prior to any Council meeting
at which the item or matter is scheduled for discussion or action.
The Council President, or in his/her absence, the Council Vice President
may waive this 70 hours prior notice requirement if he/she believes
that such a waiver is in the best interest of the public. Any such
waiver shall be in writing and shall include a brief explanation of
the reason for the waiver and filed with the Municipal Clerk. Failure
to deliver the documentation within the required time period shall
not invalidate any action taken by the Council. The consideration
by the Council of added starters is to be discouraged, however, added
starters may be considered and acted upon provided that the added
starter is accompanied by a written explanation of why documentation
regarding the same was not delivered to the Council within the above
required time period.
The Clerk shall administer licenses pursuant to ordinance and
general law. The Department of Public Safety shall assist in inspection
and enforcement procedures required for such licensing.
[Amended 5-13-02 by Ord. No. 02-08]
The Clerk shall receive and transmit all written communications
directly or indirectly connected with official Township business,
including but not limited to any memoranda, correspondence, notes,
reports, e-mail, facsimile transmission, or any other writing to or
on behalf of the Township Council in accordance with the Handling
of Communications Policy as adopted by Council resolution. The Handling
of Communications Policy shall be kept on file with the Clerk and
may be amended by Council resolution from time to time.
The list of written communications listed above is not intended
to serve as an all-inclusive list of communications. Other types of
written communications may apply to this section.
All written communications directly or indirectly connected
with official Township business shall be deemed to be public record
in accordance with the Open Public Records Act, P.L. 2001, c. 404
(Jan. 8, 2002).
The Clerk shall charge and receive for the use of the municipality
such fees for transcripts and certifications as shall be authorized
by the Council.
The Clerk shall also:
A.
Perform all the functions required of municipal clerks by the General
Election Law and any other law or ordinance and receive for municipal
use the fees prescribed therefor.
Editor's Note: See N.J.R.S. 19:12-1 et seq.
B.
Perform such functions as are vested in municipal clerks by state
law and ordinances relating to bingo and raffles licensing.
C.
Have such other different and additional functions, powers and duties
as may be prescribed by law or ordinance.
D.
The Township
Clerk is hereby designed as the "issuing authority" pursuant to N.J.A.C.
13:47-1.1 and is authorized and directed to issue licenses as permitted
by law without the consent of the governing body. The Township Clerk
on behalf of the Township Council, shall make an investigation of
the application to confirm that the applicant meets all requirements
required by statute, forward a copy to the law enforcement agency
of this municipality, and if the application is deemed compliant,
and the Control Commission has not taken action on the application
within 14 calendar days after mailing the application and licensing
fee to the Control Commission, the application is deemed approved,
and the Township Clerk shall issue the license, as per N.J.S.A. 13:47-4.3.
[Added 6-27-2022 by Ord. No. 22-15]
The Clerk shall be the depository and custodian of all official
surety bonds furnished by or on account of any Township office, officer
or employee, except his own bond which shall be placed in the custody
of the Township Treasurer; all insurance policies upon or with respect
to risks insured for the benefit of the Township or to protect it
against any claims, demands or liability whatsoever; and all formal
contracts for work, labor, services, supplies, equipment and materials
to which the Township may be a party. The Clerk shall also have custody
of all leases of property owned by the Township. The Clerk shall be
the depository for and have custody of all performance bonds running
to the Township as obligee and other forms of noncash security given
by any contractor, subdivision developer or other persons on account
of work done or to be done in or for the Township.
There may be Deputy Municipal Clerks appointed by the Council
who shall have, exercise and perform the functions, powers and duties
of the Clerk in the absence or upon the direction of the Clerk.
[Repealed 6-25-79 by Ord. No. 79-142]
