For purposes of this article, the following terms shall have
the meanings indicated:
The Commissioner of the Department of Economic Development
and Planning.
An individual or entity providing professional services on
the Plan, defined below, or projects of regional significance which
require the consistent exercise of judgment or specialized skills,
generally professional in nature. Examples include, but are not limited
to, medicine and the medical arts, counseling, architecture, engineering,
surveying, accounting, law, financial advisory and underwriting services,
management consulting services, feasibility studies of a scientific
or technical nature, planning, urban design, and other services that
require advanced education or professional licensing or certification.
The Department of Economic Development and Planning.
The Suffolk County Comprehensive Master Plan 2035.
To establish a list of consultants with specialized or technical
skills to perform professional services for projects of regional significance
and the Plan pursuant to this article.
Scoping/Studying, planning, preliminary/final design, construction
support or construction inspection services by prequalified consultants
procured pursuant to this article for projects of regional significance
and the Plan.
A request for the credentials, licensing, expertise, experience,
responsibility and background of consultants issued by the Department
to prequalify consultants to provide professional services on the
Plan or projects of regional significance pursuant to this article.
There is hereby established and adopted a policy of prequalification
of consultants to perform professional services for the County for
the Plan and projects of regional significance.
A.
Subject to the provisions of this article, the Department of Economic
Development and Planning (DEDP) is hereby authorized, directed and
empowered to prequalify consultants to provide professional services
on the Plan and projects of regional significance.
B.
In order to prequalify consultants pursuant to this Article VI, DEDP shall issue an RFQ subject to the approval of the County Attorney. RFQs shall be advertised in the County's official newspapers and be posted on the website of Central Purchasing. At least 10 days shall elapse between the publication and posting of such advertisement and the date when proposals responding to the RFQ are required to be submitted to the County.
C.
An evaluation committee consisting of the Commissioner, the Commissioner
of DPW, the County Executive, and the Presiding Officer, or their
respective designees, shall utilize a scoring methodology substantially
similar to the methodology described in the applicable provisions
of the most current County Purchasing Policy Manual to identify the
highest ranked proposers. At a minimum, the Committee must consider
each proposer's:
(1)
Ability, financial capability, responsibility and reliability
to render professional services;
(2)
Required licensing, education, knowledge, experience, and professional
references of the prospective proposer;
(3)
Compliance with equal employment opportunity requirements and
anti-discrimination laws, and demonstrated commitment to working with
minority and women-owned businesses through joint ventures or subcontractor
relationships; and
(4)
Current professional registration(s).
D.
After reviewing all responses, the Committee shall establish a list
of consultants prequalified pursuant to this article. The Department
shall promptly file the list with the Clerk of the Legislature. The
Department shall review and update the list of prequalified consultants
every two years by utilizing the selection process set forth in this
section.
A.
At such time as the County requires professional services for the Plan or a project of regional significance, rather than proceeding in accordance with the RFP procedures set forth in Article V of this chapter, the Department may choose to issue a solicitation for the specific services and price quotes to those consultants that have been prequalified for such services.
B.
The Economic Development and Planning Commissioner shall establish
an interdisciplinary evaluation committee, consisting of County employees
designated by the Commissioner, to evaluate and award a contract for
professional services for projects of regional significance or to
implement the Plan. All evaluation committee members shall complete
the "No Conflict of Interest Disclosure Statement." The committee
shall utilize a scoring methodology substantially similar to the methodology
described in the applicable provisions of the County Purchasing Policy
Manual to award a contract for such services or to amend a contract
that changes the scope of services of a previously awarded contract.
All County departments shall cooperate fully in implementing the provisions
of this subsection.
C.
All contracts for professional services awarded pursuant to this
article shall be subject to final negotiation and within available
appropriations. Upon the award of a contract, the County Executive
shall issue a statement of need for the engagement of such prequalified
consultant, to be filed with the Clerk of the Legislature along with
the fully executed contract.
D.
Procurements for professional services under this section which cost
less than $25,000 may be procured by obtaining written quotes from
at least three prequalified consultants, with the award made at the
discretion of the County Executive or his/her duly authorized representative.
The Commissioner is hereby authorized and empowered to perform
such acts and adopt such rules and regulations consistent with § 104-b
of the General Municipal Law, after the adoption of this article,
that are deemed by him or her to be reasonably necessary and proper
to implement this article. All such rules and regulations shall be
promptly filed with the Clerk of the Legislature after adoption.
A.
Subject to the provisions of §§ 1065-38 and 1065-39, the Department is authorized to offer multiple contracts for all or any part of the professional services being sought for the Plan and for projects of regional significance, provided that the solicitation indicates single or multiple awards are possible.
B.
In the event of any conflict between this article and Article IV of this chapter, or the rules established under this article and the rules and regulations for the procurement of personal services/personal consultant services, this article or the Commissioner's rules shall apply, as the case may be.
