Township of Union, PA
Washington County
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[HISTORY: Adopted by the Board of Supervisors of the Township of Union as indicated in article histories. Amendments noted where applicable.]
[Adopted 5-8-2017 by Ord. No. 2017-05[1]]
[1]
Editor's Note: This ordinance was originally adopted as §§ 1-201 through 1-208 but was renumbered to maintain the organization of the Code.
The office of Township Manager is hereby created.
The Township Manager shall be appointed for an indefinite term by a majority of all the members of the Board of Supervisors. The Township Manager shall serve at the pleasure of the Board of Supervisors and may be removed at any time by a majority vote of all its members. Such removal may be without cause (subject to the terms of any employment contract) and may be effective immediately.
Solely on the basis of executive and administrative abilities, with special reference to actual experience and knowledge of accepted practices in respect to the duties of office as herein outlined, the Manager shall be chosen. The Manager need not be a resident of the Township or of the State of Pennsylvania at the time of appointment, but the Board of Supervisors may require that, within 180 days after appointment, the Manager shall become and during the tenure of the office shall remain a resident of the Township.
Before entering upon his or her duties, the Township Manager shall give a bond to the Township with a bonding company as surety, to be approved by the Board of Supervisors in such sum as it may require, as fixed by resolution of the Board of Supervisors, from time to time, conditioned for the faithful performance of his or her duties. The premium shall be paid by the Township.
The salary of the Township Manager shall be fixed, from time to time, by resolution of the Board.
The Board of Supervisors may enter into an employment contract with the Township Manager which contract accurately sets forth the various compensation and other employment benefits being offered to the Manager in exchange for his or her services.
A. 
The Township Manager shall be the chief administrative officer of the Township, and he or she shall be responsible to the Board of Supervisors as a whole for the proper and efficient administration of the affairs of the Township. His or her powers and duties shall relate to the general management of all Township business not expressly by statute imposed or conferred upon other Township officers.
B. 
Subject to recall by ordinance of the Board of Supervisors, the powers and duties of the Township Manager shall include the following:
(1) 
He or she shall supervise and be responsible for the activities of all Township departments presently existing or which may hereafter be established unless expressly delegated by statute, ordinance or resolution to other Township officers.
(2) 
He or she shall make recommendations to hire to the Board of Supervisors and, when necessary for the good of the service, shall recommend suspension or discharge of all employees under his or her supervision, provided that persons covered by any civil service provisions of the Second Class Township Code[1] shall be hired, suspended or discharged in accordance with such provisions.
[1]
Editor's Note: See 53 P.S. § 65101 et seq.
(3) 
He or she shall prepare and submit to the Board of Supervisors 60 days before the close of the fiscal year, or on such alternate date as the Board of Supervisors shall determine, a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Township Manager shall obtain from the head of each department, agency, board or office estimates of revenue and expenditures and other supporting data as he or she requests. The Township Manager shall review such estimates and may revise them before submitting the budget to the Board of Supervisors. He or she shall also be responsible to administer the affairs of the Township within the budget after its adoption by the Board of Supervisors.
(4) 
He or she shall, in conjunction with the preparation of the yearly budget, develop long-range fiscal plans for the Township, such plans to be presented annually to the Board for its review and adoption. He or she shall make such recommendations to the Board of Supervisors concerning policy formulation as he or she deems desirable.
(5) 
He or she shall hold such other Township offices or head one or more of the Township departments as the Board of Supervisors may, from time to time, direct, including, if appointed, but not limited to, Township Secretary and Township Treasurer, Sewage Enforcement Officer, Zoning Officer and Code Enforcement Officer.
(6) 
He or she shall attend all meetings of the Board of Supervisors and its committees with the right to take part in the discussion, and he or she shall receive notice of all special meetings of the Board of Supervisors or its committees.
(7) 
He or she shall prepare the agenda of each meeting of the Board of Supervisors and supply facts pertinent thereto.
(8) 
He or she shall keep the Board of Supervisors informed as to the conduct of Township affairs, submit monthly reports on the condition of the Township finances and such other reports as the Board of Supervisors requests and make such recommendations to the Board of Supervisors as he or she deems necessary.
(9) 
He or she shall submit to the Board of Supervisors, as soon as possible after the close of the fiscal year, a complete report on the financial and administrative activities of the Township for the preceding year.
(10) 
He or she shall see that the provisions of all franchises, leases, permits and privileges granted by the Township are observed.
(11) 
He or she may employ, by and with approval of the Board of Supervisors, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
(12) 
He or she shall attend to the letting of contracts, with prior approval of the majority of the Board of Supervisors, in due form of law, and he or she shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Township officer by statute, ordinance or resolution.
(13) 
He or she shall see that all money owed the Township is promptly paid and that proper proceedings are taken for the security and collection of all Township claims.
(14) 
He or she shall be the purchasing officer of the Township, and he or she shall purchase, subject to prior approval of a majority of the Board of Supervisors and in accordance with the provisions of the Township ordinances and resolutions, all supplies and equipment for the various agencies, boards, departments and other offices of the Township. He or she shall keep an account of all purchases or see that it is kept and shall, from time to time or when directed by the Board of Supervisors, make a full written report thereof. He or she shall also issue rules and regulations, subject to the approval of the Board of Supervisors, for the use of Township buildings and equipment. Notwithstanding anything herein contained to the contrary, the Township Manager shall not have the power and authority to make purchases or to enter into contracts except with the prior approval of the majority of the Board of Supervisors.
(15) 
All complaints regarding services or personnel of the Township shall be referred to the office of the Township Manager. He or she, or their designated representative, shall investigate and dispose of such complaints and the Township Manager shall report thereon to the Board of Supervisors.
If the Township Manager is required for any reason to be absent from the Township and unable to perform his or her duties, the Board of Supervisors shall designate one of their members or the office manager to be Secretary/Treasurer of the Township, if the Township Manager has also been appointed Secretary/Treasurer. The other duties of the Township Manager shall be performed by a person so designated by the Township Board of Supervisors.