[CC 1990 § 2-241; Ord. No. 10 § 1, 6-1-1988; Ord. No. 201 § 1, 11-7-1988]
The fiscal year of the City of Chesterfield shall begin on the
first day of January of each year. The City's accounting records
and its annual budget shall be based on such fiscal year.
[CC 1990 § 2-242; Ord. No. 10 § 2, 6-1-1988]
[CC 1990 § 2-243; Ord. No. 10 § 3, 6-1-1988; Ord. No. 201 § 2, 11-7-1988]
The City Administrator shall compile a budget containing estimates
of the revenues available before the beginning of the fiscal year
to which it applies together with recommended expenditures for the
municipality and all of its boards, commissions and departments. Said
budget shall be submitted to the City Council which shall adopt a
budget prior to January first of each year.
[CC 1990 § 2-244; Ord. No. 10 § 4, 6-1-1988]
Copies of the proposed annual budget shall be made available
for public inspection in printed or typewritten form in the office
of the Clerk for at least ten (10) days prior to the passage of the
annual budget. Not less than one (1) week after the budget is available
for inspection and prior to final action on the budget, at least one
(1) public hearing shall be held on the budget by the City Council.
Notice of this hearing shall be given by publication in a newspaper
having general circulation in the City at least one (1) week prior
to the time of hearing.
[CC 1990 § 2-245; Ord. No. 10 § 5, 6-1-1988; Ord. No. 799 § 1, 6-21-1993]
The City Council may delegate authority to heads of municipal
departments, boards or commissions to delete, add to or change items
previously budgeted to the department, board or commission, subject
to such limitation or requirement for prior approval by the City Administrator
as the City Council upon a majority vote of the members may establish.
The annual budget may be revised by a majority vote of the City Council
by deleting, adding to or changing budgeted items. No revision of
the budget shall be made increasing the budget in the event funds
are not available to effectuate the purpose of the revision.
[CC 1990 § 2-246; Ord. No. 10 § 6, 6-1-1988; Ord. No. 325 § 1, 8-7-1989; Ord. No. 799 § 2, 6-21-1993; Ord. No. 1539 § 1(6), 8-2-1999; Ord. No. 2180 § 1, 7-18-2005]
A.
Budget transfers within a department shall follow the following procedure:
1.
Heads of departments may make transfers within their departmental
budget up to two thousand five hundred dollars ($2,500.00) with prior
approval by the Director of Finance.
2.
Heads of departments may make transfers within their departmental
budget from two thousand five hundred dollars ($2,500.00) up to five
thousand dollars ($5,000.00) with prior approval by the Director of
Finance and City Administrator.
3.
Transfers within departmental budgets over five thousand dollars
($5,000.00) may be made only with prior approval of a majority of
the City Council.
4.
The level of legal authority for the City budget shall be the
division level of each department.
[CC 1990 § 2-247; Ord. No. 10 § 7, 6-1-1988; Ord. No. 799 § 3, 6-21-1993]
Any and all transfers between departments shall be approved
prior thereto by a majority of the members of the City Council.
[CC 1990 § 2-248; Ord. No. 10 § 8, 6-1-1988; Ord. No. 799 § 4, 6-21-1993]
Any and all transfers from contingency accounts shall be approved
prior thereto by a majority of the members of the City Council.
[CC 1990 § 2-249; Ord. No. 10 § 9, 6-1-1988]
It shall be the responsibility of the Director of Finance to
prepare a budget report, said budget report to contain revenues, expenditures,
transfers within departments and from contingencies; said budget report
shall be submitted to the City Council at least quarterly.
[CC 1990 § 2-250; Ord. No. 10 § 10, 6-1-1988]
As soon as practical after the close of each fiscal year and
no later than six (6) months thereafter, there shall be an audit of
all accounts of the City, made by a public accountant certified by
the State of Missouri and approved by the City Council. Copies of
such audit shall be filed with the City Clerk and in such other places
as may be required by law.
