[HISTORY: Adopted by the Board of Supervisors of Green Lake County 12-17-2019 by Ord. No. 19-2019. Amendments noted where applicable.]
As used in this chapter:
- A. Green Lake County Government Center, located at 571 County Road A, Green Lake, WI.
- B. Green Lake County Fairgrounds located at 570 South Street, Green Lake, WI.
- C. Green Lake County Highway Department located at 570 South Street, Green Lake, WI.
- D. Green Lake County Highway Department located at N1906 STH 73, Manchester, WI.
- E. Green Lake County Maintenance Building, 500 Lake Steel Street, Green Lake, WI.
Policy on reservation. The County-owned facilities are primarily for the exclusive use of the County for the operation of County government. However, under proper circumstances, the use of County-owned facilities or parts thereof may be permitted by outside groups wishing to hold an event. This chapter is intended to regulate exclusive use of the County's facilities or parts thereof in the County so that the general welfare of the County is protected.
Reservation of County-owned facility space. A person, group, firm, organization, partnership or corporation may reserve the use of a County-owned facility by written application filed with the County Clerk for a permit for use of the same. The County Clerk shall forward the application to the Property and Insurance Committee for its review. The Property and Insurance Committee shall have the authority to issue permits for the use of County-owned facilities. County-owned facilities are reserved on a first-requested, first-reserved basis.
Application. Applications shall be submitted to the County Clerk at least 30 days prior to the date on which the use is requested. The application shall contain the following information:
The name, address and telephone number of the applicant.
The name, address and telephone number of the headquarters of the same and the responsible and authorized officers of the same.
The name, address and telephone number of the person who will be the responsible party during the event.
The County-owned facility being requested for use.
The date when the use is requested and the hour of the proposed use date.
Fees and charges.
Deposit. The applicant must deposit $300. If there is no damage and trash is picked up and properly disposed, the deposit will be returned. If there is damage or trash left behind, the deposit will be forfeited and applied to the costs. Checks will not be negotiated unless the deposit is forfeited.
Applicant is responsible for the pick-up and removal of trash. Applicant is responsible for any damage to the facility. Any damage to the facility during applicant's event will be deducted from the deposit. If trash is not picked up and removed, the cost of pick-up and removal will be deducted from the deposit. If the deposit does not cover damage or trash removal or both (if applicable) the County may submit the matter to the Corporation Counsel to recover the damage and costs remaining.
The Maintenance Supervisor shall have the authority to determine damage to the Government Center and Maintenance building and parking lot at the Lake Steel Street location. The Highway Commissioner shall have the authority to determine damage to the Highway Department grounds and County Fairgrounds.
Action on application. The Property and Insurance Committee shall act promptly on all applications for permits and shall consider applications at its next regularly scheduled meeting.
Reasons for denial. Applicants may be denied for any of the following reasons:
The proposed use would violate federal, state or local ordinances.
If the application is missing any information required.
The application is made less than the required 30 days in advance of the requested exclusive use.
If a permit is required for a large assembly and is not granted.
The applicant must provide proof of insurance for a minimum of $250,000 naming the County as an additional insured.
If the applicant does not have a minimum insurance policy for $250,000, the applicant, if a non-profit entity, may apply to the County's insurance carrier for "tenant-user liability program," and if approved shall pay the insurance premium and be responsible for paying any deductible under the "tenant-user liability program."
A permit is not required for a County sponsored activity, including but not limited to the County Fair, and 4-H groups.