[1982 Code § 3-73; Ord. #598]
a.
The budget shall be prepared by the Administrator under the direction
of the Mayor. During the month of November, all department heads shall
be required to submit requests for appropriations for the ensuing
budget year and to appeal before the Mayor and Administrator at public
hearings which shall be held during the month on the various requests.
b.
The Administrator, with the assistance of the Chief Financial Officer,
shall prepare all estimates of non-property tax revenues anticipated
for the support of each annual budget.
c.
The budget document shall be prepared in such form as is required
by law for municipal budgets and in accordance with the Charter. There
shall be appended to the budget a detailed analysis of all items of
expenditure and revenue.
[1982 Code § 3-74; Ord. #598]
a.
The Department of Finance shall supervise the administration of each
annual budget. In consultation with department heads, the Administrator
shall establish quarterly or such other periodic allotments of appropriations
as he may deem necessary. Each department shall plan and administer
its expenditure program within the limits of such allotments.
b.
If, at any time during the budget year, the Administrator shall ascertain
that the municipal government is faced with the probability of incurring
a cash deficit for the current year, he shall reconsider the work
programs and allotments of the several departments. Upon such reconsideration
and with the approval of the Mayor, he may revise budget allotments
within the provisions of the local Fiscal Affairs Law so as to forestall
the making of commitments and expenditures in excess of the revenues
to be realized during the current year. He shall file with the Chief
Financial Officer a copy of such revised allotments, and the Chief
Financial Officer shall control all expenditures within the limits
thereof.
[1982 Code § 3-75; Ord. #598]
Purchase requirements in excess of the limits contained in the
Local Public Contracts Law, (N.J.S.A. 40A:11-1 et seq.) as amended,
shall be publicly advertised pursuant to Statute, and upon receipt
of sealed bids by the Administrator the bids shall be opened by the
Administrator in the presence of the Borough Clerk. A record of the
proceedings shall be submitted to the Borough Council, with the recommendations
of award, including a summary of all bids received. The bids will
be received at such place and time as may be set by the Administrator.
Where required by the New Jersey Local Public Contracts Law, as amended,
N.J.S.A. 40A:11-6, quotations shall be solicited prior to purchase
of goods and services.
[1982 Code § 3-76: Ord. #598]
The Borough Council upon consideration and review of the procedures
and recommendations, shall in its wisdom award the contract of purchase
to the lowest responsible bidder pursuant to the New Jersey Local
Public Contracts Law.
[1982 Code § 3-77; Ord. #598]
The Mayor or Acting Mayor shall execute and sign contracts let
by the Borough Council and the Mayor's or Acting Mayor's signature
shall be attested to by the Borough Clerk.
[1982 Code § 3-78; Ord. #598]
All purchases of any work, supplies, materials, equipment or
contractual services for the municipality's account shall be made
by the Division of Administration pursuant to a written requisition
from the head of the department whose appropriation will be charged
and the certification of the Division of Finance that a sufficient
unencumbered balance of appropriation is available to pay therefor.
[1982 Code § 3-79; Ord. #598]
The Administrator shall establish and approve uniform standards
for purchases. The Division of Administration shall control the delivery
of all supplies, materials, equipment and other items purchased and
shall make or cause to be made proper test checks and inspections
thereof. The Division shall ascertain whether the supplies, material,
equipment and other items purchased comply with the specifications
and shall cause laboratory or other tests to be made whenever, in
the opinion of the Division head, it is necessary to determine whether
the materials or supplies furnished are of the quality and standard
required.
[1982 Code § 3-80; Ord. #598]
a.
Each department shall follow such procedures and use such forms for
purchasing as the Administrator shall prescribe. Upon request of the
Administrator, each department head shall submit a complete statement
of the materials, supplies and equipment and the work and labor under
contract which shall be required by the department during the ensuing
year, half year or quarter year, as the Administrator may determine,
according to the best estimate of the department head. Such statement
shall be in such form and detail as the Administrator may require.
b.
Each department head shall be the receiving and certifying officer
of his department, except where delegated.
c.
The Administrator shall establish a procedure for the purchase of
any item or items required for the immediate protection of the public
health, safety, morals or welfare of the municipality, which will
permit such emergency purchases to be made for specific purposes in
a manner other than that prescribed by this subsection.
d.
Except as the Administrator or such other officer as he may designate
may authorize, no purchase shall be made and no bill, claim or voucher
shall be approved unless the procedures prescribed by or pursuant
to the Charter and this chapter have been followed.
[1982 Code § 3-81; Ord. #598]
Immediately upon delivery of any purchase item, the receiving
clerk shall make a record thereof on a form to be approved by the
Administrator, and the department's acceptance of the delivery shall
be certified by the certifying officer in such form as shall be prescribed
by the Administrator. A voucher properly prepared and executed by
the vendor shall be submitted to the Treasurer, who shall not authorize
payment unless and until he has first examined a properly prepared
and certified receiving report and has satisfied himself that the
items billed were properly authorized and delivered in accordance
with a duly issued purchase order or any change thereof authorized
by the Division of Administration.
