[R.O. 2009 § 105.035; R.O. 2007
§ 105.035; Ord. No. 1613; Ord. No. 1696, 10-9-1997; Ord.
No. 2865 § I, 7-9-2009; Ord. No. 3022 § I, 1-12-2012]
A.
Office Of City Administrator Established.
There is hereby created and established the office of City Administrator
for the City of Bolivar, Missouri.
B.
Appointment, Tenure And Removal. A qualified
person shall be employed at will, or alternatively by contractual
term, at the pleasure of the Board of Aldermen for the City of Bolivar,
Missouri. In the event the City Administrator is an at will employee
of the City, the same shall not be removed from office but upon a
two-thirds (2/3) majority of the Board of Aldermen.
C.
Qualifications. The person appointed to
the office of City Administrator shall be at least twenty-five (25)
years of age and shall be a graduate of an accredited university or
college majoring in public or municipal administration or shall have
the equivalent qualifications and experience in financial, administration
and/or public relations fields.
D.
Bond. The City Administrator, before entering
upon the duties of his/her office, shall file with the City a bond
in the amount of fifty thousand dollars ($50,000.00); such bond shall
be approved by the Board of Aldermen and such bond shall insure the
City of Bolivar for the faithful and honest performance of the duties
of the City of Bolivar and for rendering a full and proper account
to the City of Bolivar for funds and property which shall come into
the possession or control of the City Administrator. The cost of such
bond shall be paid by the City of Bolivar; however, should the City
Administrator be covered by a blanket bond to the same extent, such
individual bond shall not be required.
E.
Compensation. The City Administrator shall
receive such compensation as may be determined from time to time by
the Board of Aldermen and in accordance with any employment contract
entered into between the City Administrator and the City of Bolivar.
F.
Duties.
1.
Administrative Officer. The City
Administrator shall be the administrative officer of the City Government.
Except as otherwise specified by ordinance or by the law of the State
of Missouri, the City Administrator shall coordinate and generally
supervise the operation of all departments of the City of Bolivar.
2.
Purchasing. The City Administrator
shall be the purchasing agent for the City of Bolivar and all purchases
shall be made under his/her direction and supervision and all such
purchases shall be made in accordance with purchasing rules and procedures
approved by the Board of Aldermen and within budgetary guidelines
established by the Board.
3.
Budget. The City Administrator shall
be the budget officer of the City of Bolivar and shall assemble estimates
of the financial needs and resources of the City for each ensuing
year and shall prepare a program of activities within the financial
power of the City, embodying it in a budget document with proper supporting
schedules and an analysis to be proposed to the Mayor and Board of
Aldermen for their final approval.
4.
Financial Reports. The City Administrator
shall oversee and assist the City Clerk in the preparation and submission
to the Board of Aldermen a financial statement showing the condition
of finances of the City on the 30th day of June and the 31st day of
December of each year, which said statement shall be prepared and
submitted to the Board of Aldermen at the first regular meeting in
January and July of each year.
5.
Annual Report. The City Administrator
shall prepare and present to the Mayor and the Board of Aldermen an
annual report of the City's affairs, including in such report a summary
of reports of department heads and such other reports as the Mayor
and Board of Aldermen may require.
6.
Personnel System. The City Administrator
shall act as the Personnel Officer of the City and shall have the
authority to appoint, hire, discipline, remove and terminate City
employees, except department heads, appointed or elected officials
and commissioned Police Officers. For the purposes of this Code, the
words "department heads" shall mean the Chief of Police, the Fire
Chief, the Director of Public Works, the Zoning Administrator and
the City Clerk. The City Administrator shall be the direct supervisor
of department heads and may make recommendations regarding their appointment,
reappointment, discipline or removal to the Mayor and Board of Aldermen,
either upon the initiative of the Administrator or upon the request
of the Mayor and/or the Board of Aldermen. The City Administrator
shall have the authority to create departments of the City, to be
managed by the various department heads, and to assign personnel to
those departments to enable them to fulfill the functions to which
they are assigned. The City Administrator shall provide monthly reports
to the Mayor and Board of Aldermen regarding the hiring, firing or
disciplining of personnel of the City other than department heads;
and shall recommend salaries and benefits for all personnel, including
department heads, for approval by the Board of Aldermen in its annual
budget or as such budget may be amended from time to time.
7.
Policy Formulation. The City Administrator
shall recommend to the Mayor and Board of Aldermen adoption of such
measures as he/she may deem necessary or expedient for the health,
safety or welfare of the City or for the improvement of administrative
services for the City.
8.
Board Of Aldermen Agenda. The City
Administrator shall submit to the Mayor and Board of Aldermen a proposed
agenda for each regular Board of Aldermen meeting at least forty-eight
(48) hours before the time of the regular Board of Aldermen meeting.
9.
Boards And Committees. The City Administrator
shall work with all City boards and committees to help coordinate
the work of each.
10.
Attend City Meetings. The City Administrator
shall attend all meetings of all City boards.
11.
Bid Specifications. The City Administrator
shall supervise the preparation of all bid specifications for services
and equipment and receive sealed bids for presentation to the Board
of Aldermen.
12.
State And Federal Aid Programs. The
City Administrator shall be knowledgeable regarding State and Federal
aid programs for which the City may be eligible and shall be responsible
to make grant and aid applications as approved by the Board of Aldermen
and shall supervise and/or administer any grants or aid received by
the City in compliance with all applicable rules and regulations of
the granting authority.
13.
Conference Attendance. The City Administrator
shall attend State and regional conferences and programs applicable
to his/her office and the business of the Board of Aldermen, whenever
such attendance is directed and approved by the Board of Aldermen
and Mayor.
14.
Press Releases. The City Administrator
shall be responsible for keeping the public informed regarding the
purposes and methods of City Government through all available news
media.
15.
Recordkeeping. The City Administrator shall keep full and accurate
records of all actions taken by him/her in the course of his/her duties
and he/she shall safely and properly keep all records and papers belonging
to the City of Bolivar and entrusted to his/her care; all such records
shall be and remain the property of the City of Bolivar and be open
to inspection by the Mayor and Board of Aldermen at all times.
16.
Miscellaneous. In addition to the
foregoing duties, the City Administrator shall perform any and all
other duties or functions prescribed by the Mayor and Board of Aldermen.
G.
Powers.
1.
City Property. The City Administrator
shall have responsibility for all real and personal property of the
Board of Aldermen. He/she shall have responsibility for all inventories
of such property and for the upkeep of all such property. Single items
of personal property having a value of less than one thousand dollars
($1,000.00) may be transferred, sold, or otherwise disposed of at
the discretion of the City Administrator. All other personal property
may be sold by the City Administrator only with the approval of the
Board of Aldermen. Real property may be sold only with the approval
of the Board of Aldermen by resolution or ordinance.
[Ord. No.
3195 § I, 3-24-2015]
2.
Set Administrative Policies. The
City Administrator shall have the power to prescribe such rules and
regulations as he/she shall deem necessary or expedient for the conduct
of administrative agencies subject to his/her authority and he/she
shall have the power to revoke, suspend or amend any rule or regulation
of the administrative service unless otherwise prescribed by the Board
of Aldermen.
3.
Coordinate Departments. The City
Administrator shall have the power to coordinate the work of all the
departments of the City and, at times of an emergency, shall have
authority to assign the employees of the City to any department where
they are needed for the most effective discharge of the functions
of City Government.
4.
Investigate And Report. The City
Administrator shall have the power to investigate and to examine or
inquire into the affairs or operation of any department of the City
under his/her jurisdiction and shall report on any condition or fact
concerning the City Government requested by the Mayor or Board of
Aldermen.
5.
Coordinate Officials. The City Administrator
shall have the power to overrule any action taken by a department
head and may supersede him/her in the functions of his/her office.
6.
Appear Before The Board Of Aldermen.
The City Administrator shall have the power to appear before and address
the Board of Aldermen at any meeting.
7.
At no time shall the duties or powers
of the City Administrator supersede the action by the Mayor and Board
of Aldermen.
H.
Interference By Members Of The Board Of
Aldermen Or Mayor. No members of the Board of Aldermen or the Mayor
shall directly interfere with the conduct of any department or duties
of employees subordinate to the City Administrator except at the express
direction of the Board of Aldermen or with the approval of the City
Administrator.
I.
Vacancy Of Position Or Unavailability Of
City Administrator.
1.
In the event that the position of the office of City Administrator
is vacant; or in the event that the then current City Administrator
is unavailable for any reason for the conduct of substantially all
of the administrator's duties, then the delegation of the duties of
the office of City Administrator will fall to the following persons,
in descending order of succession:
a.
The Mayor, so long as the person
holding the office is available and willing to so act; and in the
event that the Mayor is unavailable or unwilling for any reason to
conduct the duties of the office of City Administrator, then to
b.
The President of the Board of Aldermen,
so long as the person holding the office is available and willing
to so act; and in the event that the President of the Board of Aldermen
is unavailable or unwilling for any reason to conduct the duties of
the office of City Administrator, then to
c.
A person(s) designated by a majority
of the Board of Aldermen voting on the question at a duly held meeting
with a quorum.
2.
The person responsible for carrying out the duties of the office
of the City Administrator will perform such duties until either:
a.
The person voluntarily resigns from those duties or is no longer
able to perform for any reason; or
b.
The current City Administrator is able to resume their duties with
Board approval; or
c.
The Board hires a permanent replacement City Administrator; or
d.
The Board of Aldermen revokes the authority of the person to carry
out such duties by a majority vote of the Board voting on the question,
whichever event happens first.
3.
The person carrying out the duties of the City Administrator under
this Section will exercise those duties of the office of City Administrator
as the Board may determine; and if the person so acting is not an
elected official, the person will receive an amount of compensation
as the Council may determine. If an elected official is carrying out
the duties of the City Administrator under this Section, then the
compensation received for the work performed as incident to the duties
of the City Administrator may not exceed that which is otherwise provided
for the office that the elected official holds.
[R.O. 2009 § 100.260(D); Ord. No. 3061 § I, 10-9-2012]
In addition to specific duties of
the City Administrator set out in the City Code, the said position
of City Administrator is intended to generally serve the function
of administering, directing, and guiding the day-to-day operations
of the City and its employees in carrying out the City's policy as
dictated by the Board of Aldermen. As such, the City Administrator
will have the authority to guide and direct the day-to-day operations
of the City and its employees.
