[R.O. 2009 § 105.097; Ord. No. 3461, 5-25-2018]
A.
There is hereby created the office of Finance
Director, who shall have the duties and responsibilities hereinafter
set forth.
B.
The Finance Director shall be hired on
an "at will" or contract basis as shall be determined by the Board
of Aldermen from time to time. The Director shall be hired following
the same process as is now or as may in the future be used for the
hiring of other hourly or salaried personnel.
C.
Compensation for the Finance Director shall
be as established by the Board of Aldermen from time to time.
D.
The Finance Director shall act as general
financial accountant for the City and will be responsible for internal
controls, collections and distribution of all monies. The Finance
Director shall keep such books as may be necessary for that purpose,
said books to be furnished by the City. He/she shall keep therein
the following accounts:
1.
A fuel account, which shall show
all sums expended for fuel, the date of payment and to whom paid.
2.
A salary account, which shall show
all sums expended for salary, the date of payment and to whom paid.
3.
A street and bridge account, which
shall show all sums of money expended for street and bridge work and
to whom paid.
4.
A criminal court account, which shall
show all sums of money expended for criminal cause, the date of payment
and to whom paid.
5.
He/she shall keep a strict and accurate
account with the City Collector showing the monthly collections as
made by the City Collector and shall credit the same to the proper
funds. The account to be divided as follows:
a.
General fund, which shall contain
all money collected from current taxes, including all taxes on real
estate and personal property, all license tax, fines, forfeitures
and all money being the property of the City not otherwise provided
for.
b.
Electric light rental fund, which
shall contain all collections made from users of electric lights.
c.
Water rental fund, which shall contain
all collections from users of City water.
d.
Interest in sinking fund, which shall
include all monies set apart out of the revenue of the City for the
purpose of paying interest on the indebtedness of the City and to
provide for the City bonds as they may become due.
6.
He/she shall keep a strict and accurate
account of all fines collected for violations of the City ordinances
and credit the same to the General Revenue Fund.
7.
He/she shall keep a license account
showing all licenses issued by the City, the date of collection, the
amount collected and name of person paying same and credit the same
to the General Revenue Fund.
8.
He/she shall keep a record showing
all the names of persons using City water and electric lights and
shall keep accounts with each separately showing the number of lights
taken and rate charged and the amount of water used and the rate charged
and shall enter the charges for electric lights monthly and the charges
for water rentals quarterly on said book. He/she shall credit said
users and takers with all said sums of money paid by them to the City
Collector. The Finance Director shall keep such further accounts as
may be from time to time required by the Board of Aldermen.
E.
The Finance Director shall work with the
City Clerk to prepare and submit to the Board of Aldermen a financial
statement showing the condition of finances of the City on the 30th
day of June and the 31st day of December of each year, which said
statement shall be prepared and submitted to the Board of Aldermen
at the first regular meeting in January and July of each year.
F.
The Finance Director shall perform other
duties as may be reasonably delegated by the City Administrator or
the Board of Aldermen from time to time.
