[Ord. 3-2-62; 1967 Code
§ 20-1]
Any person claiming payment from the Township shall present
a detailed bill of items or demand specifying particularly how the
bill or demand is made up, with the certification of the party claiming
payment that it is correct. Such claim or demand shall be submitted
on or annexed to a bill form (voucher) provided by the Township or
on some other duly authorized form equivalent thereto, and delivered
to the Chief Financial Officer.
[Ord. 3-2-62; 1967 Code
§ 20-2]
It shall be the duty of the Township Chief Financial Officer
to review vouchers for their completeness and accuracy.
[Ord. 3-2-62; 1967 Code
§ 20-4]
Claims shall be considered by the Township Committee, which
shall approve the same, except that the Township Committee may reject
any claim presented to it, stating the reasons for such rejection.
[Ord. 3-2-62; 1967 Code
§ 20-5]
It shall be the duty of the Township Clerk to record all claims
in the official minutes indicating that the Township Committee has
by formal action approved the same, with appropriate record as to
any claims disapproved or rejected.
[Ord. 3-2-62; 1967 Code
§ 20-6]
It shall be the duty of the Township Clerk, or such other officer
designated by resolution of the Township Committee, to indicate on
the claim that it has been approved for payment, with the date of
approval thereof noted on the claim.
[Ord. 3-2-62; 1967 Code
§ 20-7]
After the Clerk has certified that the claims have been approved,
the Chief Financial Officer shall prepare the necessary checks for
the payment. The checks shall be signed by the Mayor and the Township
Clerk and thereafter be countersigned by the Chief Financial Officer.
The Chief Financial Officer shall record the checks in proper books
of account and thereafter mail or otherwise distribute the checks
to the claimants.
[Ord. 3-2-62; 1967 Code
§ 20-10]
No purchases other than routine items supplied on standing orders
shall be made except on vouchers authorized in advance by the Committeeman
in charge of the standing committee affected.
[Ord. 3-2-62; 1967 Code
§ 20-11]
Any claim for reimbursement of actual and necessary traveling
expenses shall be itemized and supported by receipts where available
and shall be authorized by the Township Committee.
[Ord. No. 2-1-43; 1967
Code § 20-14]
There shall be an account designated as the Township of Long
Hill Payroll Account, and the Treasurer, upon receipt of a warrant
for the amount due such account, shall deposit it to the credit of
such account, charging the appropriate budgetary accounts therewith.
[Ord. No. 2-1-43; 1967
Code § 20-15]
a.
The appropriate department heads, or such other officer or employee as may be designated by the Township Committee, shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified by the person authorized to certify, that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. The payroll shall then be approved as provided for in the case of claims as set forth in Subsection 2-51.3, and after approval, shall be paid in due course. Nothing herein contained shall prevent the payment of salaries in accordance with the annual Salary Ordinance.
[Ord. 2-1-43; 1967 Code
§ 20-16]
There shall be issued each month warrants drawn to the order
of the account for compensation due and payable prior to the Township
Committee's first regular meeting of the following month in advance:
[Ord. No. 2-1-43; 1967
Code § 20-17]
The Treasurer shall draw and issue checks on this account to
the officers and employees entitled to payment therefrom.
[Ord. No. 2-1-43; 1967
Code § 20-18]
In case of error or adjustment in the payroll, the Treasurer
shall see that such error or adjustment is properly corrected or made
and appropriate record made thereof.
[Ord. No. 333-2014]
a.
All full time employees and elected public officials who receive
compensation from the Township of Long Hill are mandated to have direct
deposit of their compensation as of July 1, 2014 in accordance with
Chapter 28 P.L. 2013, as defined under C.52:14-15f(b).
b.
Seasonal and temporary employees who are employed by the Township
of Long Hill are exempt from the direct deposit mandate.
c.
Municipal employees may request, in writing, an exemption from the
direct deposit mandate to the Township of Long Hill, Chief Financial
Officer. Such requests will be presented to the Long Hill Township
Governing Body within 30 days. The Governing Body may grant such an
exemption by resolution and only for good cause.
[Ord. No. 12-72; 1967 Code
§ 93-1]
Pursuant to the authority of N.J.S.A. 43:12-28.1, the Township
Committee does hereby provide for the payment of a pension to the
widow or minor children of any volunteer firemen who have died or
shall have died as the result of injuries sustained in the course
of performance of duty as a member of any volunteer fire company organized,
existing and recognized within the Township of Long Hill.
[Ord. No. 12-72; 1967 Code
§ 93-2]
The pension provided for in Subsection 2-53.1 hereof shall be paid in accordance with the following schedule:
|
Widow and no minor children
|
$2,500
|
|
Widow and 1 minor child
|
3,500
|
|
Widow and 2 minor children
|
4,500
|
|
Widow and three or more minor children
|
5,000
|
[Ord. No. 12-72; 1967 Code
§ 93-3]
The amount of the pension provided for in Subsection 2-53.2 shall be paid to the widow, during her widowhood, or to the minor child or children of such fireman if he leaves no widow him surviving, or to such minor child or children after the death of such widow.
[Ord. No. 12-72; 1967 Code
§ 93-4]
The Township Committee shall make provisions in its budget pursuant
to the provisions of N.J.S.A. 43:12-28.3 for the payment of any such
pension in accordance with the provisions of this section.
[Ord. No. 32-88; 1967 Code
§ 87-1]
No license or permit issued by or requiring the approval of
the Township shall be issued or renewed unless the applicant, if he
is the owner thereof, has paid any delinquent property taxes or assessments
on the property wherein the business or activity for which the license
or permit is set or wherein the business or activity is to be conducted.
[Ord. No. 32-88; 1967 Code
§ 87-2]
Any such license or permit issued by or requiring the approval
of the Township shall be revoked or suspended when any licensee, who
is an owner of the property upon which the licensed premises or activity
is conducted, has failed to pay the taxes due on the property for
at least three consecutive quarters. Upon payment of the delinquent
taxes or assessments, the license or permit shall be restored.
[Ord. No. 32-88; 1967 Code
§ 87-3]
The provisions of this article shall not apply to or include
any alcoholic beverage license or permit issued pursuant to the "Alcoholic
Beverage Control Act".
[Ord. No. 4-73; 1967 Code
§ 20A-1]
Any person making a claim against the Township of Long Hill
pursuant to the provisions of N.J.S.A. 59:1-1 shall file such claim
with the Township Clerk within the time prescribed by law on forms
to be furnished by the Clerk, and setting forth the following information:
a.
Name and post office address of claimant.
b.
Post office address to which the person presenting the claim desires
notices to be sent.
c.
The date, place and other circumstances of the occurrence or transaction
which gave rise to the claim asserted.
d.
A general description of the injury, damage or loss incurred.
e.
The name or names of the employee or employees or other entity of
the Township allegedly causing the injury, damage or loss.
f.
The amount claimed, including the estimated amount of any prospective
injury, damage or loss, together with the basis of computation of
the amount claimed.
g.
Written reports of the claimant's attending physicians or dentists
setting forth the nature and extent of injury and treatment, any degree
of temporary or permanent, the prognosis, period of hospitalization
and any diminished earning capacity.
h.
A list of any expert witnesses of the claimant and copies of any
of their reports or statements relating to the claim.
i.
Itemized bills for medical, dental and hospital expenses incurred
or itemized receipts of payment for such expenses.
j.
Written evidence showing the amount of income lost, if any.
k.
If future treatment is necessary, a statement of anticipated expenses
for such treatment.
l.
The names and addresses of all witnesses to the occurrence or transaction
which gave rise to the claim asserted.
[Ord. No. 4-73; 1967 Code
§ 20A-2]
The form referred to in this section shall be signed by the
claimant or by some person acting on the claimant's behalf.
[Ord. No. 17-91; 1967 Code
§ 53-1]
Except as provided below, the Township shall, upon a request
of an employee or former employee of the Township, provide for the
defense of any action brought against such Township employee or former
Township employee on account of an act or omission in the scope of
his or her employment. For purposes of this section, the Township's
duty to defend shall extend to counterclaims or cross claims against
an employee or former employee.
[Ord. No. 17-91; 1967 Code
§ 53-2]
The Township may refuse to provide for the defense of an action
referred to in this section if it determines that:
a.
The act or omission was not within the scope of employment; or
b.
The act or the failure to act was because of actual fraud, willful
misconduct or actual malice; or
c.
The action is brought by the Township itself against the officer
or employee; or
d.
The employee acted in violation of the Township Code of Ethics.
[Ord. No. 17-91; 1967 Code
§ 53-3]
Nothing in this section requires the Township to pay for punitive
or exemplary damage or damages resulting from the commission of a
crime. The Township may indemnify a Township employee for exemplary
or punitive damages resulting from the employee's civil violation
of State or Federal law if, in the opinion of the Township Committee,
the acts committed by the employee upon which the damages are based
did not constitute actual fraud, actual malice, willful misconduct
or an intentional wrong.
[Ord. No. 17-91; 1967 Code
§ 53-4]
It shall be the duty of the employee to immediately notify the
Township as to any action threatened against the employee.
[Ord. No. 17-91; 1967 Code
§ 53-5]
As a condition for such defense, the Township may assume exclusive
control over the representation of such person defended and such person
shall cooperate fully with the Township, provided however, that such
person may at any time and that such person's option take control
over representation by waiving all rights to indemnification and all
rights to payment for costs of defense.
[Ord. No. 17-91; 1967 Code
§ 53-6]
The Township may provide for the defense pursuant to this section
by authorizing the Township Attorney to act in behalf of the person
being defended, or by employing other counsel for this purpose, or
by asserting the Township's right under any appropriate insurance
policy which requires the insurer to provide the defense.
[Ord. No. 17-91; 1967 Code
§ 53-7]
If the Township refuses to provide for the defense of an employee
as required above, the employee or former employee shall be entitled
to indemnification from the Township if he or she establishes that
the act or omission upon which the claim or judgment was based occurred
within the scope of his or her employment as an employee of the Township
of Long Hill and if he or she proves that the act or omission was
not the result of fraud, malice or willful misconduct.
[Ord. No. 17-91; 1967 Code
§ 53-8]
As used in this section, unless other meaning is clearly apparent
from the language or context, the definitions set forth in the New
Jersey Tort Claims Act shall apply.
[Ord. No. 9-96 § 1]
In accordance with the provisions of N.J.S.A. 17:36-9, et seq.
Long Hill Township prohibits the payment to a claimant by any insurance
company of any claim in excess of $2,500 for fire damages on any real
property located within the Township pursuant to any fire insurance
policy issued or renewed after the adoption of this section and after
the filing of this section with the State Commissioner of Insurance,
until such time as: a. (1) anticipated demolition costs and all taxes
and assessments and all other municipal liens or charges due and payable,
appearing on the official certificate of search; and (2) all taxes
and assessments and all other municipal liens or charges due and payable,
appearing on the official certificate of search, shall have been paid
either by the owner of such real property or the insurance company
pursuant to the provisions of N.J.S.A. 17:36-10; or b. The Township
submits to the insurance company a copy of a resolution allowing installment
payments adopted pursuant to N.J.S.A. 17:36-11.
[Ord. No. 108-2002 § 1]
All Township records shall be readily accessible for inspection,
copying or examination in accordance with the New Jersey Public Records
Law, N.J.S.A. 47:1A-1 et seq., as supplemented and amended.
[Ord. No. 108-2002 § 1]
In accordance with the provisions of N.J.S.A. 47:1A-1.1, the
Township Clerk is hereby designated as the custodian of records. Because
police records are maintained at Police Headquarters and because of
other practical difficulties, the Chief of Police is hereby designated
as the deputy custodian of records for Police Department records.
In accordance with State law, the Township Clerk shall remain ultimately
responsible for all public records including police records and the
Chief of Police shall provide the Township Clerk with all documentation,
including but not limited to copies of request forms and request logs,
that the Clerk needs to comply with State law.
[Ord. No. 108-2002 § 1; Ord. No. 220-07 § 1; Ord. No. 274-11]
A copy or copies of Township records may be purchased by any
person upon payment of the following fees:
a.
Photocopying. The fee for the duplication of a Township record on
Township photocopy machines shall be set forth in the Township fee
resolution, as amended.
If in a particular case, the Township's actual costs of duplication
exceed the foregoing rates, the requestor shall pay the Township the
actual cost of duplication. In no event shall the fee exceed the amount
permitted by OPRA (N.J.S.A. 47:1A-5).
b.
Copies of records in different media whenever the nature, format,
manner or collation, or volume of a Township record embodied in the
form of printed matter to be inspected, examined, or copied pursuant
to this section is such that the record cannot be reproduced by ordinary
document copying equipment in ordinary business size or involves an
extraordinary expenditure of time and effort to accommodate the request,
the Township Clerk may charge, in addition to the actual cost of duplicating
the record, a special service charge that shall be based upon the
actual direct cost of providing the copy or copies. In such cases,
the requestor shall have the opportunity to review and object to the
charge prior to its being incurred.
c.
If a request is for a record: (1) in a medium not routinely used
by the Township; (2) not routinely developed or maintained by the
Township; or (3) requiring a substantial amount of manipulation or
programming of information technology, the Township Clerk may charge,
in addition to the actual cost of duplication, a special charge that
shall be reasonable and based on the cost for any extensive use of
information technology or for the labor cost of personnel providing
the service, that is actually incurred by the Township or attributable
to the Township for the programming, clerical, and supervisory assistance
required, or both.
[Ord. No. 217-07 § 1]
Persons seeking to be married or joined in civil union by the
Mayor or Deputy Mayor shall pay the Township a fee of $200.
[Ord. No. 217-07 § 1]
It is the intention of the Township Committee that all fees
collected for wedding and civil union ceremonies will be used to make
contributions to nonprofit civic and charitable organizations located
within the Township to be used for public purposes. The recipient
organizations and the amounts of such contributions shall be decided
by the Mayor or Deputy Mayor performing the wedding. All such contributions
will be made in accordance with applicable laws and regulations and
shall not violate the State constitutional proscription against advancement
of public monies for use of any individual, association or corporation
for private purposes.
[Ord. No. 387-2016]
The following fees are established and shall be paid by the
applicant for such service or materials:
a.
Subpoenas of Township Employees (where Township or Employee is not
party to the suit):
1.
All payments required hereunder shall be made in advance of the actual
date of the appearance. Payments shall be made for an entire day's
appearance without any prorating for the actual hours spent in travelling
to or from the place of appearance or the actual time spent in depositions,
court appearances, etc.
2.
Any subpoena which is issued and places an employee on call shall
be billed and paid in advance at the same rate as though an actual
appearance was required.
3.
In the event that advance payment has not been made for an actual
or on call appearance, the employee shall not be scheduled nor be
available for the appearance noticed, and a copy of the requirements
of this provision shall be provided to any party making an inquiry
or issuing a subpoena.
4.
Police officers: (appearances shall be subject to availability of
sufficient back-up officers so as to insure Township police coverage
to protect public health, safety and welfare), the party issuing the
subpoena shall pay to the Township, a sum equal to 1 1/2 times
the police officer's total daily compensation for each day, or part
thereof, of the officer's appearance.
5.
All other Township employees: the party issuing the subpoena shall
pay to the Township, a sum equal to the Township employee's total
daily compensation for each day, or part thereof, for the Township
employee's appearance.
