The City Clerk shall be clerk of the Board of Commissioners
and shall perform all clerical duties pertaining to the city. He shall
issue all licenses and keep an accurate account of all receipts and
expenditures of the city. He shall attend all meetings of the Board
of Commissioners and record their proceedings; keep the proper books
of accounts pertaining to his office.
He shall record all ordinances of the city in a book to be provided
for that purpose, and shall prepare and present to the Board of Commissioners
each month a full and detailed report of the receipts and expenditures
of the city for the month, and perform all other duties as may be
required of him by law or by ordinances of the city, or Board of Commissioners.
The City Clerk shall also keep and preserve in his office the
corporate seal of the city, all records, public papers and documents
of the city, not belonging to any other officer. He shall pay all
money collected and paid in over to the City Treasurer, who shall
credit same to the proper account and give his receipts for the same.
[Amended 7-30-2015, Ordinance
2015-06]
1.
The City Clerk shall keep a record of invoices against the city,
which shall be attached to a numbered purchase order.
2.
This record shall always include the name of the vendor, date of
the invoice, invoice number, purchase order number, amount due, and
a description of the purchased item. It shall be the duty of the City
Clerk to keep all purchase orders against one fund separate and apart
from other funds and each such purchase order shall show upon its
face the particular fund to which the same is by law chargeable. The
City Clerk shall draw all the purchase orders against the City Treasurer.
3.
The City Clerk is authorized to operate petty cash funds in amounts
established by the City Commissioners by resolution.
4.
The City of Weatherford may use the Purchasing (P-Card) Card for
the processing of purchases made by the City. All purchases made using
a P-Card shall be channeled through the City Clerk's office and may
be used only after each authorized employee has read and signed a
"Cardholder Agreement" acknowledging the use of the card.
The City Clerk shall, until otherwise prescribed by the Board
of Commissioners, issue all licenses provided by ordinance when the
proper application has been filed and the fees have been paid to him.
The City Clerk shall make monthly reports to the Board of Commissioners
at such times as it may require, giving in detail a statement of all
receipts and expenditures of money belonging to the city.
The City Clerk shall execute a surety bond to the City of Weatherford
for the faithful performance of his duties as such City Clerk in a
sum determined by motion or resolution by the Board of Commissioners.
The premium on the bond shall be paid by the City of Weatherford.
