Borough of Sea Girt, NJ Article IX Administrative Fees

§ 2-71 MUNICIPAL FEES FOR CERTIFIED COPIES.

§ 2-71.1 Fees for Vital Statistics Records.

[Ord. No. 2007-03]

a. Fees for certified copies of birth certificates, marriage certificates, death certificates, civil union certificates or domestic partnership certificates may be found in Chapter 30, Fees: $10.

§ 2-71.2 Copying Costs.

[Ord. No. 28-2013]

The following costs shall be charged for copies and other requested material from the municipality in accordance with N.J.S.A. 47:1A-5.b.

a. Basic per page copy fees, actual cost not to exceed:

1. 8 1/2 x 11 $0.05 per page.

2. 8 1/2 x 14 $0.07 per page.

3. Should the actual costs to produce paper copies exceed the $0.05 and $0.07 rates, the municipality may charge the actual cost of duplication;

4. The Borough will provide electronic records free of charge (i.e. records sent via e-mail and fax); and

5. The Borough will charge the actual cost to provide records in another medium (i.e computer disc, CD-ROM, DVD).

b. If the Borough demonstrates that its actual costs for duplication of a government record exceed the foregoing rates, the Borough shall charge the actual cost of duplicating the record. The actual cost of duplicating the record, upon which all copy fees are based, shall be the cost of materials and supplies used to make a copy of the record. Access to electronic records and non-printed materials shall be provided free of charge, but the public agency may charge for the actual costs of any needed supplies such as computer discs. (N.J.S.A. 47:1A-5)

c. Special Services Cost. If the inspection and/or photocopying of public records requires more than 30 minutes per day of a municipal employee's time, a special services charge equal to the "actual cost" of that employee's time shall be charged. The requester shall be advised of the hourly rate of the employee and estimated time anticipated for the work. If the requester wishes to proceed with the production of the records, he shall provide payment for the special services fee prior to commencement of the work. The Borough shall provide a statement of the hours which were spent on the request. If the hours are less than anticipated, the excess funds shall be returned to the requester.

d. Deposit. A 50% deposit will be required on all photocopy requests estimated by the Municipal Clerk to cost $20 or more.