A.Â
The records of the City shall be kept in the custody of the City
Clerk.
1.Â
As used in this article, the word "record" or "records" shall mean
any document, book, paper, photograph, map, sound recording or other
material, regardless of physical form or characteristics, made of
received pursuant to law or in connection with the transaction of
official business. Library and museum material made or acquired and
preserved solely for reference or exhibition purposes, extra copies
of documents preserved only for convenience of reference, and stocks
of publications and of processed documents are not included within
the definition of records as used in this article, and are hereinafter
designated as "non-record" materials.
2.Â
The City Clerk may delegate to a subordinateor to another City official
authority to have temporary custody of City records, after satisfying
himself as to the safety of said records.
A.Â
All records made or received by or under the authority of or coming
into the custody, control or possession of local officials in the
course of their public duties are the property of the City and shall
not be mutilated, destroyed, transferred, removed or otherwise damaged
or disposed of, in whole or in part, except as provided by law.
1.Â
No record shall be destroyed or otherwise disposed of unless it is
determined that the record has no further administrative, legal, fiscal,
research or historical value.
2.Â
Non-record materials or materials not included within the definition
of records may, if not otherwise prohibited by law, be destroyed at
any time, if same have the approval of the Missouri Local Records
Board.
3.Â
Records of the City may be disposed of or destroyed without the approval
of the Missouri Local Records Board, if the same is permitted by the
state Municipal Records Manual. Records may be retained for a period
of time longer than the minimum retention period required by the state
Municipal Records Manual, at the discretion of the City Clerk.
[Added 3-14-2022 by Ord. No. 992]
A.Â
The City Clerk is hereby appointed custodian of records for the City
of Moscow Mills, Missouri, except that the Chief of Police is hereby
appointed the custodian of records for law enforcement records.
B.Â
Said custodians shall respond to all requests for access to or copies
of public records within the time period provided by statute except
in those circumstances authorized by statute.
C.Â
The fees to be charged for access to or furnishing copies of records
shall be as hereinafter provided:
1.Â
Ten cents per page plus $20 per hour for staff time.
2.Â
Research time required for fulfilling records requests may be charged
at the actual cost of research time.
3.Â
Fees for providing access to public records maintained on computer
facilities, recording tapes or disks, videotapes or films, pictures,
maps, slides, graphics, illustrations or similar audio or visual items
or devices, and for paper copies larger than 8.5 by 11 inches shall
include only the cost of copies, staff time, which shall not exceed
the average hourly rate of pay for staff of the public governmental
body required for making copies and programming, if necessary, and
the cost of the disk, tape, or other medium used for duplication.
4.Â
Fees for maps, blueprints, or plats that require special expertise
to duplicate may include the actual rate of compensation for the trained
personnel required to duplicate such maps, blueprints, or plats.
5.Â
If programming is required beyond the customary and usual level to
comply with a request for records or information, the fees for compliance
may include the actual costs of such programming.
D.Â
It is the public policy of the City of Moscow Mills that meetings,
records, votes, actions and deliberations of this body shall be open
to the public unless otherwise allowed by law.
E.Â
The City of Moscow Mills shall comply with Sections 610.010 to 610.030,
RSMO., the Sunshine Law, as now existing or hereafter amended.
