A.
The records of the City shall be kept in the custody of the City
Clerk.
1.
As used in this article, the word "record" or "records" shall mean
any document, book, paper, photograph, map, sound recording or other
material, regardless of physical form or characteristics, made of
received pursuant to law or in connection with the transaction of
official business. Library and museum material made or acquired and
preserved solely for reference or exhibition purposes, extra copies
of documents preserved only for convenience of reference, and stocks
of publications and of processed documents are not included within
the definition of records as used in this article, and are hereinafter
designated as "non-record" materials.
2.
The City Clerk may delegate to a subordinateor to another City official
authority to have temporary custody of City records, after satisfying
himself as to the safety of said records.
A.
All records made or received by or under the authority of or coming
into the custody, control or possession of local officials in the
course of their public duties are the property of the City and shall
not be mutilated, destroyed, transferred, removed or otherwise damaged
or disposed of, in whole or in part, except as provided by law.
1.
No record shall be destroyed or otherwise disposed of unless it is
determined that the record has no further administrative, legal, fiscal,
research or historical value.
2.
Non-record materials or materials not included within the definition
of records may, if not otherwise prohibited by law, be destroyed at
any time, if same have the approval of the Missouri Local Records
Board.
3.
Records of the City may be disposed of or destroyed without the approval
of the Missouri Local Records Board, if the same is permitted by the
state Municipal Records Manual. Records may be retained for a period
of time longer than the minimum retention period required by the state
Municipal Records Manual, at the discretion of the City Clerk.