Ocean City, NJ Administrative Branch

Shall have, exercise and discharge the functions, powers and duties of the Department.

Under the direction and supervision of the Mayor, the Business Administrator shall:

(1)

Oversee the preparation of the Budget and Capital Plan;

(2)

Administer a centralized purchasing system;

(3)

Administer a sound human resource system;

(4)

Supervise the administration of each of the departments established by this section. For this purpose he shall have the power to investigate the organization and operation of any and all departments, to prescribe standards and rules of administrative practice and procedure, and to consult with the heads of departments under his jurisdiction; provided that with respect to the Department of Finance related to audit, accounts or control, the authority of the Business Administrator under this subsection shall extend only to matters of budgeting, personnel and purchasing.

Shall oversee Emergency Management, Purchasing and Human Resources.

Oversee the preparation of the long-term capital plan.

Developing and maintaining a public information and public relations program for the City.

Develop and maintain a public information and public relations program for the City.

Shall oversee and administer the Ocean City Beach Patrol.

Department of Financial Management.

Director. The Department of Financial Management shall be headed by a Director who shall be qualified by training and education or extensive experience to plan, supervise and perform the work of the Department. The Director need not be a resident of Ocean City at the time of his appointment, but shall become a resident of the City within a reasonable time not later than one (1) year following his appointment and shall thereafter remain a resident of the City during his term(s) of office. The Mayor, on a yearly basis, may waive residence for good cause.

Functions. The Department shall perform all appropriate functions associated with:

Custody, investment and disbursement of City monies;

General budgetary accounting and fiscal control and reporting;

Billing and collecting of general revenues;

Tax billing and collection;

Property assessment;

Operation of City parking lots, parking meters, Transportation Center and Municipal Airport;

Administration of the beach fee program;

(h)

Assisting in the preparation of the long term capital plan;

(i)

Payment of bills, claims and demands. Bills, claims and demands against the City shall be paid in accordance with N.J.S.A. 40A:5-17 which shall include a bill list to be presented to City Council at each regularly scheduled Council meeting. In addition, the City Council authorizes the Chief Financial Officer to process payments between Council meetings whereby the Chief Financial Officer has determined the need for said payment. These payments shall be reported to City Council and incorporated within the next scheduled bill list as presented. Documentation of all claims and payments shall be maintained in the Department of Financial Management.

(j)

Obtaining and administering grants for various projects and programs.

Fiscal Procedure; Claims Approval for Payments. Bills, claims and demands against the City shall be deemed approved or disapproved by Council in accordance with the action of the Director of Financial Management. If requested by Council, the Director of Financial Management shall furnish Council with a list of claims paid as requested.

Department of Law.

Director; Qualification. The Department of Law shall be headed by a Director who may be the City Attorney, and who shall be qualified by training and experience to plan, supervise and perform the work of his Department. He shall also be a licensed attorney in good standing of the State of New Jersey. The Director need not be a resident of Ocean City at the time of his appointment, but shall become a resident of the City within a reasonable time not later than one (1) year following his appointment and shall thereafter remain a resident of the City during his term(s) of office. The Mayor, on a yearly basis, may waive residency for good cause.

Functions. The Department of Law shall perform all appropriate functions associated with:

Being legal advisor to the Mayor, Council, and Department Heads.

Advising as to form and sufficiency of ordinances prior to passage. Reviewing and approving contracts, deeds, documents and instruments prior to execution by or on behalf of the City.

Conducting litigation by or on behalf of the City affecting any interest of the City as directed by the Mayor and Council.

Entering into an agreement, compromise or settlement of any litigation in which the City is involved subject to approval of the Mayor and Council.

Rendering opinions upon any questions of law submitted to him by the Mayor, Council or Department Heads.

Maintaining a record of all actions, suits, proceedings and matters which relate to the City's interest and report thereon as may be required.

Conducting or supervising the Municipal Prosecutor and Public Defender in the conduct of City prosecutions.

(h)

Coordinating the activities of Counsel retained by various boards and agencies of the City, and report to the Mayor and Council on their activities from time to time as may be appropriate.

Department of Police Services.

Director. The Department of Police Services shall be headed by a Director who shall also be the Police Chief. The Director shall be qualified by education, training, and extensive experience to plan, supervise and perform the work of the Department. The residency requirements for the Director shall be in accordance with the State law.

Functions. The Department shall be responsible for maintaining a modern police services program including crime prevention, criminal investigation, personnel and property protection, traffic control, animal control and parking enforcement. In addition, the Department shall be responsible for the City-wide public safety communication system operation, shall administer a centralized information technology system, and shall oversee Information Technology.

Department of Community Services.

Director. The Department of Community Services shall be headed by a Director who shall be qualified by training and education or extensive experience to plan, supervise and perform the work of the Department. The Director need not be a resident of Ocean City at the time of his appointment but shall become a resident of the City within a reasonable time not later than one (1) year following his appointment and shall thereafter remain a resident of the City during his term(s) of office. The Mayor may waive residency for good cause.

Functions. The Department shall perform all appropriate functions associated with:

Overseeing Economic Development and Environment;

Providing a balanced public recreation and leisure time activity program for the City;

Operating the Music Pier, golf course, Aquatic and Fitness Center and such other facilities that may be assigned.;

The Historic Preservation Commission;

Neighborhood and Social Services.

Department of Fire and Rescue Services.

Director. The Department of Fire and Rescue Services shall be headed by a Director who shall also be the Fire Chief. The Director shall be qualified by education, training and extensive experience to plan, supervise and perform the work of the Department. Residency requirements for the Director shall be in accordance with State law.

Functions. The Department shall be responsible for maintaining a modern fire and rescue services program including fire protection, fire prevention, confined space entry, environmental spills and hazards, arson investigation, emergency medical services and water rescue.

An Arson Investigation Unit shall be established, and be responsible for conducting investigations of arson, suspicious fires or explosions within the City of Ocean City. The Arson Investigation Unit shall be comprised of one (1) person appointed by the Fire Chief. He shall successfully complete an appropriate course of training approved by the Police Training Commission and an arson investigation training course approved by the Department of Law and Public Safety of the State of New Jersey.

Department of Operations and Engineering.

[Amended 11-26-2019 by Ord. No. 19-21]

Director. The Department of Operations and Engineering shall be headed by a Director who shall be qualified by training and education or extensive experience to plan, supervise and perform the work of the Department. The Director need not be a resident of Ocean City at the time of his appointment but shall become a resident of the City within a reasonable time not later than one year following his appointment and shall thereafter remain a resident of the City during his term(s) of office. The Mayor may waive residency for good cause.

Functions. The Department shall perform all appropriate functions associated with:

Overseeing and coordinating general engineering services and project construction;

Overseeing community planning and zoning administration, including staff assistance to the Planning Board, Zoning Board;

Overseeing the administration of the New Jersey State Uniform Construction Code and enforce other miscellaneous state and municipal codes and ordinances;

Overseeing the administration of the Office of Licensing;

Maintaining and repairing streets, roads, alleys, boardwalk, beaches, drainage facilities, fleet, public buildings and all public infrastructure;

Supervising recycling and trash collection operations;