Town of Greenwich, NY
Washington County
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[HISTORY: Adopted by the Town Board of the Town of Greenwich 2-11-2020. Amendments noted where applicable.]
A. 
Monies received from grants to support municipal programs usually come with requirements as regards to operations, compliance, monitoring and reporting. Usually, there are consequences to accepting these grants such as assets that must be maintained far after the grant money stops or studies which recommend additional money. These consequences lead to unanticipated expenses which increase the local tax burden.
B. 
To avoid this, the creation of a formal grant administrative oversight policy and the formation of a grant oversight committee to adhere to the policy is proposed.
The grant policy will:
A. 
Require explicit steps to be followed prior to grant application.
B. 
Address the impact existing grants will have on current and future operations.
C. 
Evaluate all grant-funded programs before deciding to renew or discontinue.
A. 
The Grant Oversight Committee will:
(1) 
Be established and appointed by the Town Supervisor.
(2) 
Consist of five members; volunteers who will serve without pay.
(3) 
Adhere to the grant policy for all existing grants and future grant applications.
(4) 
Review and make recommendations to the Town Council.
B. 
For all potential, renewing or continuing grants, the Committee shall be notified of intent to apply for such grant. The Committee shall review all grants using the following criteria:
(1) 
A cost/benefit analysis at the expiration/termination of a grant. Costs the Town could incur may include but are not limited to:
(a) 
Current resources (financial, human, IT) available to support the grant.
(b) 
Operational requirements (personnel, maintenance, equipment) to continue activities or programs.
(2) 
Examination of grant administration (departmental/individual).
(a) 
Are the financial reports filed as required by the grant?
(b) 
Is proper oversight being provided in regards to the activity or program supported by the grant?