[Ord. No. 2022-04, 10/25/2022]
A Park and Recreation Board to be known as the "Allen Township
Park and Recreation Board" is hereby created and established for the
purposes of recommending maintenance, equipment and operation of Allen
Township owned and leased parks, recreation and open space properties,
and any other areas, as acquired by the Township and identified by
the Board of Supervisors as park, recreational and open space areas.
Recommendations are subject to approval of the Board of Supervisors
of Allen Township, pursuant to the Second Class Township Code and
subject to applicable laws of the Commonwealth of Pennsylvania.
1. The Allen Township Park and Recreation Board will consist of nine
members, who shall reside within the Township, and shall serve without
compensation, but may be reimbursed for expenses incurred in performing
their duties, subject to prior written approval by the Board of Supervisors.
The members shall be appointed by the Board of Supervisors to serve
a term of five years, or until their successors are appointed.
2. Appointment of the first Board shall be as follows:
C. Two members: three years.
3. Vacancies on the Board occurring due to expiration of a member's
term shall be appointed for five years. Vacancies on the Board other
than by expiration of the term shall be filled for the unexpired remainder
of the term in the same manner as the original appointee.
[Ord. No. 2022-04, 10/25/2022]
1. The members of the Allen Township Park and Recreation Board shall
reorganize during the month of January of each year, and shall hold
regular meetings every other month at such time and place as shall
be designated. The regular meetings of the Park and Recreation Board
shall be advertised on an annual basis, pursuant to the provisions
of the Sunshine Law, in the same manner as the regular meetings for the Board
of Supervisors are advertised.
2. All persons appointed shall serve their full terms unless voluntarily
resigned or removed by the Board of Supervisors for dereliction or
neglect of duty, conduct unbecoming to a member of an appointed board
or for the failure to attend three consecutive meetings.
3. A Chairman, Secretary and other essential officers shall be elected
at the annual reorganization meeting to serve for a period of one
year.
4. The Allen Township Park and Recreation Board shall have the power
to:
A. Adopt rules and regulations for the conduct of business and exercise
powers and functions concerning parks and recreation facilities as
may be delegated by the Board of Supervisors from time to time.
B. Meet with professional consultants (retained by the Board of Supervisors)
to provide guidance for the creation of planning documents pertaining
to Allen Township parks, recreation and open space properties.
C. Organize field and facility usage.
D. Recommend field maintenance and property upgrades.
E. Request equipment replacement.
F. Propose budget items for field maintenance, equipment upgrades, buildings,
etc.
G. Oversee other assignments or projects which the Board of Supervisors
assigns, including, but not limited to, Boy Scout and Girl Scout projects,
community events and community projects.
H. Recommend facility rental and/or field usage fees.
I. Provide a copy of the Treasurer's report to the Board of Supervisors.
5. All action taken by the Park and Recreation Board shall be subject
to the approval of the Board of Supervisors of Allen Township and
subject to the laws of the Commonwealth of Pennsylvania.
6. The Allen Township Park and Recreation Board shall have no authority
to enter into any contract and/or to incur any obligation, nonfinancial
or financial, that would be binding on the Township of Allen, without
the approval of the Board of Supervisors. Further, the Secretary of
the Allen Township Park and Recreation Board shall have the obligation
to submit the Park and Recreation Board meeting minutes and/or reports
to the Allen Township Board of Supervisors and the Board of Supervisors
liaison to the Park and Recreation Board within two weeks after the
Park and Recreation Board meeting. For the purposes of this Part,
the Allen Township Board of Supervisors shall, at the annual reorganization
meeting, appoint a member of the Board of Supervisors on an annual
basis to serve as the official liaison to the Allen Township Park
and Recreation Board.
[Ord. No. 2022-04, 10/25/2022]
1. The Allen Township Park and Recreation Board may accept the following
from any individual or group, to be used as specified by the donor,
and subject to the approval of the Board of Supervisors of Allen Township
and subject to all moneys being paid directly to the Township and
deposited into a Park and Recreation Fund account. Disbursements of
money received shall only be done with the express approval of the
Board of Supervisors.
[Ord. No. 2022-04, 10/25/2022]
1. The Allen Township Park and Recreation Board is required to submit
the following reports, in a timely manner, to the Allen Township Board
of Supervisors:
A. Park and Recreation Board meeting minutes shall be submitted at each
subsequent meeting of the Park and Recreation Board.
B. Annual analysis of the Allen Township park, recreation and open space
areas and any other areas, as acquired by the Township and/or identified
by the Board of Supervisors. The analysis shall include recommended
maintenance items, usability of the fields and suggestions for improvements.
The report will be due by September 15 of each year.
C. Recommendations for facility rental and/or field usage fees shall
be submitted by September 15 of each year.
D. In order to be considered in the budget, requested purchases, maintenance
or improvement requests for the next calendar year are due by September
15 of each year. The fiscal year for the Allen Township Park and Recreation
Board shall conform to the fiscal year of the Township of Allen.