[Ord. No. 2022-04, 10/25/2022]
A Park and Recreation Board to be known as the "Allen Township Park and Recreation Board" is hereby created and established for the purposes of recommending maintenance, equipment and operation of Allen Township owned and leased parks, recreation and open space properties, and any other areas, as acquired by the Township and identified by the Board of Supervisors as park, recreational and open space areas. Recommendations are subject to approval of the Board of Supervisors of Allen Township, pursuant to the Second Class Township Code and subject to applicable laws of the Commonwealth of Pennsylvania.
1. 
The Allen Township Park and Recreation Board will consist of nine members, who shall reside within the Township, and shall serve without compensation, but may be reimbursed for expenses incurred in performing their duties, subject to prior written approval by the Board of Supervisors. The members shall be appointed by the Board of Supervisors to serve a term of five years, or until their successors are appointed.
2. 
Appointment of the first Board shall be as follows:
A. 
Two members: one year.
B. 
Two members: two years.
C. 
Two members: three years.
D. 
Two members: four years.
E. 
One member: five years.
3. 
Vacancies on the Board occurring due to expiration of a member's term shall be appointed for five years. Vacancies on the Board other than by expiration of the term shall be filled for the unexpired remainder of the term in the same manner as the original appointee.
[Ord. No. 2022-04, 10/25/2022]
1. 
The members of the Allen Township Park and Recreation Board shall reorganize during the month of January of each year, and shall hold regular meetings every other month at such time and place as shall be designated. The regular meetings of the Park and Recreation Board shall be advertised on an annual basis, pursuant to the provisions of the Sunshine Law,[1] in the same manner as the regular meetings for the Board of Supervisors are advertised.
[1]
Editor's Note: See 65 Pa.C.S.A. § 701 et seq.
2. 
All persons appointed shall serve their full terms unless voluntarily resigned or removed by the Board of Supervisors for dereliction or neglect of duty, conduct unbecoming to a member of an appointed board or for the failure to attend three consecutive meetings.
3. 
A Chairman, Secretary and other essential officers shall be elected at the annual reorganization meeting to serve for a period of one year.
4. 
The Allen Township Park and Recreation Board shall have the power to:
A. 
Adopt rules and regulations for the conduct of business and exercise powers and functions concerning parks and recreation facilities as may be delegated by the Board of Supervisors from time to time.
B. 
Meet with professional consultants (retained by the Board of Supervisors) to provide guidance for the creation of planning documents pertaining to Allen Township parks, recreation and open space properties.
C. 
Organize field and facility usage.
D. 
Recommend field maintenance and property upgrades.
E. 
Request equipment replacement.
F. 
Propose budget items for field maintenance, equipment upgrades, buildings, etc.
G. 
Oversee other assignments or projects which the Board of Supervisors assigns, including, but not limited to, Boy Scout and Girl Scout projects, community events and community projects.
H. 
Recommend facility rental and/or field usage fees.
I. 
Provide a copy of the Treasurer's report to the Board of Supervisors.
5. 
All action taken by the Park and Recreation Board shall be subject to the approval of the Board of Supervisors of Allen Township and subject to the laws of the Commonwealth of Pennsylvania.
6. 
The Allen Township Park and Recreation Board shall have no authority to enter into any contract and/or to incur any obligation, nonfinancial or financial, that would be binding on the Township of Allen, without the approval of the Board of Supervisors. Further, the Secretary of the Allen Township Park and Recreation Board shall have the obligation to submit the Park and Recreation Board meeting minutes and/or reports to the Allen Township Board of Supervisors and the Board of Supervisors liaison to the Park and Recreation Board within two weeks after the Park and Recreation Board meeting. For the purposes of this Part, the Allen Township Board of Supervisors shall, at the annual reorganization meeting, appoint a member of the Board of Supervisors on an annual basis to serve as the official liaison to the Allen Township Park and Recreation Board.
[Ord. No. 2022-04, 10/25/2022]
1. 
The Allen Township Park and Recreation Board may accept the following from any individual or group, to be used as specified by the donor, and subject to the approval of the Board of Supervisors of Allen Township and subject to all moneys being paid directly to the Township and deposited into a Park and Recreation Fund account. Disbursements of money received shall only be done with the express approval of the Board of Supervisors.
A. 
Authorized grant awards.
B. 
Gifts.
C. 
Bequests.
D. 
Equipment.
E. 
Donation of services.
F. 
Donation of money.
[Ord. No. 2022-04, 10/25/2022]
1. 
The Allen Township Park and Recreation Board is required to submit the following reports, in a timely manner, to the Allen Township Board of Supervisors:
A. 
Park and Recreation Board meeting minutes shall be submitted at each subsequent meeting of the Park and Recreation Board.
B. 
Annual analysis of the Allen Township park, recreation and open space areas and any other areas, as acquired by the Township and/or identified by the Board of Supervisors. The analysis shall include recommended maintenance items, usability of the fields and suggestions for improvements. The report will be due by September 15 of each year.
C. 
Recommendations for facility rental and/or field usage fees shall be submitted by September 15 of each year.
D. 
In order to be considered in the budget, requested purchases, maintenance or improvement requests for the next calendar year are due by September 15 of each year. The fiscal year for the Allen Township Park and Recreation Board shall conform to the fiscal year of the Township of Allen.