Township of Parsippany-Troy Hills, NJ
Morris County
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Table of Contents
Table of Contents
A Township Clerk shall be appointed by the Council pursuant to the Charter for three-year periods or until the individual has attained tenure as provided by law. The term of office shall run from January 1 in the year of appointment. The appointment to fill a vacancy in the Clerk's office shall be for the unexpired term only. Prior to his appointment, the Township Clerk shall be qualified by training or experience or a combination thereof for the duties of his office.
The Township Clerk shall have the following functions, powers and duties:
He shall serve as Clerk of the Council, keep its minutes and records of its proceedings, and maintain and compile its ordinances and resolutions as required by the Charter.
Provide secretarial and clerical services for Councilmen in the discharge of their official duties.
Have custody of the Township's Seal and affix it to such books, papers and documents as he may be authorized pursuant to law.
Have and take custody of all official books, papers and documents of the Township for which no other repository is provided by Charter or ordinance, and preserve and keep them safely.
Administer dog licenses pursuant to law.
Perform such functions as are vested in the Clerk by the licensing provisions of state law or ordinance.
Have such other, different and additional powers, functions and duties as may be prescribed by law or ordinance.
To act as the administrative officer in connection with the Senior Citizens and Disabled Protected Tenancy Act.[1]
Editor's Note: See N.J.S.A. 2A:18-61.22 et seq.
The Clerk may appoint a Deputy Clerk who shall perform the functions, powers and duties of a Clerk in the absence or upon the direction of the latter and who shall perform such other functions, powers and duties as may be directed by the Council.
The Township Clerk shall also issue certificates as to liability for assessment for municipal improvements in accordance with the provisions of N.J.S.A. 54:5-18.1 et seq.
The Township Clerk shall act as the local registrar and maintain and administer records of vital statistics, including births, deaths and marriages, in accordance with state law, and receive applications for and issue marriage licenses and perform such other duties pursuant to law.
The Township Clerk shall appoint a deputy registrar who shall act in his stead in case of his absence, disability or death.
[Added 11-25-2014 by Ord. No. 2014:34]
The Township Clerk shall act as the Custodian of Records for all official books, papers and documents of the Township, and shall receive all requests for inspection or copies of the Township's public records, except for those books, papers, and documents created and maintained by the Police Department. The Custodian of Records shall fulfill all duties required under the Open Public Records Act, N.J.S.A. 47:1A-1, et seq., the Common Law Right of Access, and § 4-58, Public records, of this Code.
The Chief of Police, or his designee, shall act as the Deputy Custodian of Records for all official books, papers, and documents of the Police Department, and shall receive all requests for inspection or copies of the Police Department's public records.
The Deputy Custodian of Records shall report to the Custodian of Records periodically, but not less than once per month, every request for inspection or copies of public records received, fulfilled, or denied by him.