A.
There shall be a Department of Administration, the
Director of which shall be the Business Administrator who, in addition
to the powers and duties hereinafter described, shall perform such
other duties as may be prescribed by the Township Council. Prior to
his appointment, the Business Administrator shall be qualified as
required by the Charter.
B.
The powers and duties of the Department are to:
(1)
Assist the Mayor in the direction and supervision
of all Township Departments;
(2)
Prepare and compile budget studies, analyses and schedules,
assist in the conduct of departmental budget hearings and otherwise
assist the Mayor in such a manner as he shall require in the preparation
of the annual municipal budget;
(3)
Develop, prescribe and enforce rules and requisitions
for the efficient management of the Township government, for the avoidance
of any duplication or overlapping of effort among the departments
or among the units within a department and for the improvement of
methods and procedures of administration;
(4)
Assign office space, furniture and facilities among
and within the departments;
(5)
Maintain an inventory and depreciation schedule of
all capital equipment owned by the Township and have custody of all
municipal property, real and personal, not assigned to any other department;
(6)
Maintain a continuing review of federal and state
aid programs of interest to the Township in such a manner as to assure
that the Township shall receive any and all aids to which it may be
legally entitled;
(7)
Install a Township personnel program, including job
classification and pay plan and other personnel policies; provide
and maintain a complete system of central personnel records of all
Township officers and employees; under the direction and supervision
of the Mayor review and approve, prior to their taking effect, any
and all hiring and personnel actions of any department;
(8)
Approve the purchase of materials, supplies, equipment
and contractual services used by any department of the Township government.
All purchases shall be made in accordance with the procedures prescribed
by this code and subject to law.
(9)
Recommend to the Township Council the award of bids,
which will include the recommendation of the director of the affected
department and consultants.
[Amended by Ord. No. 88:56]
A.
Within the Department of Administration there shall
be a Division of Purchasing, the head of which shall be the Purchasing
Agent.
B.
The powers and duties of the Purchasing Agent shall
be as follows:
(1)
To act as the contracting agent of the Township.
(2)
To prepare bids and specifications for the purchase
of work, materials, supplies, or services desired to be acquired by
the Township when the estimated aggregate value thereof exceeds the
highest authorized bid threshold amount as determined pursuant to
the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
[Amended 7-19-2011 by Ord. No. 2011:15]
(3)
To recommend to the Business Administrator the award
of bids duly solicited in accordance with the above-mentioned statutory
procedures.
(4)
Upon receipt of a requisition approved in writing
by the Comptroller certifying the funds available, the Purchasing
Agent shall purchase, at the lowest possible price, work, materials,
supplies or services the aggregate value of which does not exceed
the effective bid threshold set forth or determined pursuant to N.J.S.A.
40A:11-1 et seq. When necessary to determine that the aggregate value
of such work, materials, supplies or services does not exceed the
said bid threshold amount, and when otherwise required by N.J.S.A.
40A:11-1 et seq., the purchasing agent shall obtain informal price
quotes.
(5)
Upon receipt of notification from the Mayor or Business
Administrator that an emergency situation exists affecting the public
health, safety or welfare within the Township, the Purchasing Agent
shall purchase essential work, materials, supplies or services in
compliance with the provisions of the Local Public Contracts Law.
(6)
To inspect purchased work, materials, supplies and
services to ascertain their conformity and compliance with the specifications
set forth in the purchase order or contract.
(7)
To procure the highest quality work, materials, supplies
or services at the least expense to the Township.
(8)
To keep accurate records of all purchases made by
him on behalf of the Township, including but not limited to bids and
specifications, the requisitioning department, the proposed use of
acquired materials, supplies or services, and the purchase amount
and price.
(9)
To explore the possibilities of buying "in bulk" to
enable the Township to take maximum advantage of all available discounts.
(10)
Upon authorization by the Township Council, to join
with other units of governmental purchasing plans as provided in the
Local Public Contracts Law.[1]
[1]
Editor's Note: Former Subsection 2-5.3, which
previously followed this subsection and contained portions of Ordinance
No. 91:21, was repealed in its entirety by Ordinance No. 98:23.
